Radisson Blu Water Garden Hotel Dhaka
Subject: Modern Civilization | Topics:


Sprawling over seven acres of manicured grounds and gardens with water features, the Radisson BLU Water Garden Hotel Dhaka offers all the conveniences of a business hotel with the atmosphere and amenities of an exclusive resort. Relax in its outdoor pool, unwind in its spa or enjoy a game of golf on its adjacent course. Stay at this hotel in Dhaka, Bangladesh and experience the difference.

Airport Road, Dhaka Cantonment, Dhaka 1206, Bangladesh

Reservations: (800) 333-3333

Telephone: 880 2 875 4505-8 / 875 4555

Fax: 880 2 875 4504 / 875 4554

Location: Located next to diplomatic enclave & premium commercial hub


From the airport: 07 kms.

Located on the main city to airport road

Adjacent to diplomatic enclave & premium commercial hub and shooping area of the city.

Star Category: 5 Star deluxe

Hotel Chain:  Carlson’s Property of Hotel and Resort

Welcome to the Business Hotel in Dhaka, Bangladesh

Rooms & Amenities

Suit Room                                           Suit Living Room                               Atrium Room

The Radisson BLU Water Garden Hotel Dhaka features 204 stylish rooms and suites with work desks, complimentary high-speed Internet, direct control air-conditioning, in-room safes, mini bars and ironing facilities. All of its comfortable Dhaka, Bangladesh hotel rooms and suites are designed to meet guests needs, whether people are traveling for business or leisure.

Its suites and hotel rooms in Dhaka feature:

  • Complimentary internet facilities
  • Tea/coffee making facilities
  • In-room safe
  • Iron/ironing board
  • Mini-bar and room service (available 24 hours)
  • Non-smoking floors and non-smoking rooms available
  • Radisson Club Floors with Club Lounge facilities
  • Remote controlled television with satellite channels
  • Self controlled air-conditioning
  • Telephone with direct international dialing

Deluxe Rooms

These hotel rooms in Dhaka are stylish and well appointed with a queen bed or two twin beds, a moveable work desk, armchair and wardrobe with drawers. The average size is approximately 28 square meters with double glazed windows and three point bathrooms.

Atrium Rooms

These guestrooms are contemporary in style and generous in size – approximately 36 square meters. Rooms have either one king bed or two double beds, a moveable work desk, armchair and wardrobe with drawers. All the rooms have double glazed windows with four point bathrooms.

Radisson Club Rooms

These spacious guestrooms are similar in style to the Atrium Rooms and include complimentary access to the Radisson Club Lounge. Located on the 6th and 7th floors of the hotel, these rooms feature additional complimentary amenities, including:

  • Access to Club Lounge
  • Airport transfer
  • All day refreshment in the Club Lounge (room guest only)
  • Breakfast at the Radisson Club Lounge
  • Evening canapés and drinks at the Club Lounge (guest only)
  • International newspaper in Club Lounge
  • Laundry and dry cleaning
  • Local calls and faxes from Club Lounge and telephone calls from room
  • Local English newspaper in room
  • Wakeup calls by butler service with morning tea/coffee

Executive Suites

These two-room suites are located on the 7th floor of the hotel and feature a large living area with separate bedrooms. The suite includes complimentary access to the Radisson Club Lounge and features all of the complimentary amenities of the Radisson Club Rooms.

Hotel Services

Swimming Pool

Dhaka Hotel with Internet Access, Pool and Spa Ideally located and exquisitely appointed, Radisson BLU Water Garden Hotel Dhaka boasts a comprehensive range of facilities and amenities that are sure to make your stay memorable. Guests at Radisson hotel in Dhaka, Bangladesh can enjoy the atmosphere of an exclusive resort and the conveniences of a business hotel, including wireless Internet access in public areas, a Business Centre with boardrooms and secretarial services, the largest conference, meeting and function facilities in Dhaka and undercover and outdoor car parking facilities. Radisson Dhaka hotel amenities include:

  • 24-hour reception/concierge and room service
  • Two swimming pools and tennis court
  • ATM booth/bank and currency exchange
  • Business Centre with boardroom and secretarial services
  • Car rental and parking facilities
  • Dry cleaning and laundry facilities
  • Health Club with Spa and Beauty Salon
  • High-speed wired and wireless Internet access
  • Hotel installed with safety and security equipment, including fire and smoke detectors, fire sprinkler system, electronic door locks and CCTV
  • Safe deposit box at Front Desk.

Health Club

After a busy and hectic day, reward guest self with a lap in the outdoor pool, brush up guest tennis skills or tee off at the adjacent golf course. For serious-minded, health conscious people, energize the body at the modern gymnasium that features state-of-the-art fitness equipment. Guests can also enjoy the jogging trail on the hotel premises that offers the opportunity to energize and unwind.

Radisson Club Lounge

Experience a unique “hotel within the hotel,” where Radisson offer distinguished services and a host of amenities in an ambience of refined sophistication. The Club Lounge on Level 8 offers unparalleled premium service with an inviting and intimate atmosphere where all guest needs will be taken care of by its dedicated attendants. It has designed this private lounge with only one purpose in mind — to offer guest a sanctuary of peace and relaxation.

Additional Amenities for the Radisson Club Floor:

  • Complimentary breakfast at the Radisson Club Lounge
  • Complimentary laundry and dry cleaning
  • Complimentary airport transfers
  • Complimentary evening canapés and drinks at the Lounge
  • Complimentary local calls and faxes from Club Lounge
  • Complimentary local calls from room
  • Wakeup calls by Butler Service with morning tea and/or coffee
  • Access to Club Lounge where you can enjoy all-day refreshment service and international newspapers.

Sunduree Spa

Revitalize and rejuvenate the body, mind and soul in Dhaka’s first internationally managed spa. Enjoy a range of pampering health treatments in the Sunduree Spa, where guest leave feeling refreshed and rejuvenated. The holistic philosophy aims to harmonize mind and body in an environment of pure relaxation. The Spa also features a collection specially designed relaxation areas and treatment rooms where guest can indulge yourself with a range of mind, body and face treatments including aromatherapy and reflexology.

Groups & Meetings

The excellent standard of service at the Radisson BLU Water Garden Hotel Dhaka extends to its meeting and banquet facilities. The meeting facilities provide the perfect place for corporate and social gatherings. Whether guest are planning an exquisite party, wedding or business meeting, Dhaka hotel’s 30,000 square feet of flexible function space is sure to impress the guests. With creative catering options, comprehensive audio/visual service and an experienced meeting staff, guests event is sure to be a success.

Dhaka, Bangladesh hotel meeting rooms include:

  • Catering available
  • High-speed, wireless Internet access (fee: USD 20.00 per connection per day)
  • LCD projector available

Grand Ballroom

This is the largest ballroom in Dhaka and accommodates business groups and social gatherings of up to 1,100 guests in theatre style. The ballroom is also divisible into two rooms and offers flexibility for smaller groups and functions. The large pre-function area offers the perfect setting for pre-dinner cocktails or a reception.

Size: 10,000 square feet

Capacity: 1,100 pax.

Utshab-Banquet Hall

This is an elegant function room which accommodates business groups and social gatherings of up to 850 guests in theatre style. This banquet hall is located on the ground level with separate guest pick-up and drop-off points equipped with a modern audio visual system. The octagon-shaped pre-function area offers the perfect setting for pre-dinner cocktails or a reception.

Approximate size: 7,500 square feet.

Mallika Meeting Room

This meeting space is located on level 2 of the hotel and is suitable for small meetings, training sessions and banquets. Approximately 1,050 square feet in size, this meeting room can accommodate 70 guests in theatre style and 50 guests in round table setup.

Madhabi Meeting Room

This intimate meeting room is located on level 2 of the hotel and is suitable for small meetings, training sessions and banquets. Approximately 900 square feet in size, this meeting room can accommodate 65 guests in theatre style and 50 guests in round table setup.

Radisson Club Board Roo m

The Radisson Club Board Room, located on level 8, is an exclusive meeting room that offers boardroom setup for 12 persons and private rooms for closed-door meetings. This space is approximately 320 square feet in size and is adjacent to the Radisson Club Lounge.

Mahua Meeting Room

The Mahua Meeting Room is located on level 2 of the hotel and is suitable for small meetings, training sessions and banquets. Approximately 840 square feet in size, this meeting room can accommodate 35 guests in theatre style and 40 guests in round table setup.

Business Center Meeting Room

This meeting space, at the lobby level, offers a fixed boardroom-style meeting setup and can accommodate 16 guests. This room is approximately 550 square feet in size and is situated directly opposite of the Business Centre.

Business Center Executive Room

This intimate meeting space at the lobby level offers a fixed boardroom-style meeting setup and can accommodate 6 guests. This space is approximately 200 square feet in size and is situated within the Business Centre.


Radisson BLU Water Garden Hotel Dhaka offers a variable feast for the senses. The Dhaka hotel features seven on-site food and beverage outlets, including the Radisson Club Lounge. Its restaurants distinguish from other Dhaka hotels and serve the finest cuisines plus a wide selection of imported premium cigars and beverages. The bar also features live entertainment.

Water Garden Brasserie

Offering all day dining, the Water Garden Brasserie serves a hearty breakfast, quick snacks, a lavishly displayed international buffet and cook-to-order food stations for lunch and dinner. Relax and sit around the water feature room and watch the activity in the hotel’s busy lobby lounge.

Hours: 6:30am-11pm daily.Prices are subject to service charge and prevailing government tax


A modern, yet elegant restaurant, Sublime is our hotel’s premier restaurant featuring the very best of Bangladesh produce with an emphasis on its finest – fresh, tasty, inventive and wholesome – cuisine. Sublime is the ideal choice for a superb evening out for any occasion.

Hours: 6:30pm-11pm daily

Spice & Rice

For an oriental meal, try Spice & Rice, a fun restaurant featuring Asian cuisine and a taste of the Orient. Sample a range of regional influences and specialty cuisine. Spice & Rice is a contemporary restaurant within a relaxed setting – sit at its action kitchen and let the chefs entertain guest for the evening with their culinary skills.

Hours: 6:30pm-11pm daily

 Chit Chat

Adjacent to the pool deck and the Health and FitnessCenter, Chit Chat is a place to enjoy with friends. While relaxing around the hotel’s pool, enjoy a refreshing ice tea, fresh lime frappe or milkshake accompanied by light snacks such as home-baked quiche, chicken pie, salad or sandwiches and a wide selection of pastries and cakes. Guests can dine in or take away.

Hours: 11am-9pm dail

Blaze Entertainment Lounge & Ba r

Situated on the ground level with its own entrance, Blaze Entertainment Lounge & Bar is a swinging lounge where you can enjoy a game of billiards with friends or just enjoy the evening listening to the live entertainment and socializing in the casual atmosphere.

Hours: Sat-Thu 6:30pm-12:30am (closed Fridays)

The Cigar Bar

The Cigar Bar is an intimate, private retreat to relax and unwind. Its members and hotel guests enjoy the finest refreshments and a range of the world’s premium cigars, beverages and small snacks.

Hours: Sat-Thu 6:30pm-12:30am (closed Fridays)

Special Facility

Golf Special in Dhaka

Stay at the Radisson and Swing at the Army Golf Club

Enjoy one night’s stay at Radisson BLU Water Garden Hotel Dhaka in a Deluxe Room and play a round of 9-hole golf at the Army Golf Club.

The Golf Special includes:

  • One night’s accommodation in a Deluxe Room
  • Complimentary transportation between the Army Golf Club and the hotel
  • Complimentary golf club and individual caddy

Spa Special in Dhaka

Revitalize and Rejuvenate the Mind, Body and Soul

This Spa Package includes:

One night accommodation in a Deluxe Room/Atrium Room (depending on the package chosen)

Breakfast in the WaterGarden Brasserie

One hour Thai massage in the Sundaree Spa*

  • Traditional Thai Massage:

Experience the world renowned Thai Massage. This massage concentrates on the pressure points of the whole body with muscle stretching movements to relax tight muscles and stimulate blood circulation.

Spice Special in Dhaka

Radisson BLU Water Garden Hotel Dhaka – Where the pace of city meets the peace of the water gardens. Enjoy genuine hospitality in our contemporary guest rooms (Deluxe or Atrium) with a hearty breakfast at Water Garden Brasserie and the oriental dinner experience at the Spice & Rice restaurant.

 Groups & Meetings

With locations worldwide, Radisson has accommodations for guests every need. From hosting small meetings, to orchestrating large group events, it prides us on developing mutually rewarding relationships with our meeting planners and delivering a consistently satisfying experience.

Just a few of the advantages of meeting at Radisson:

  • Same day response time to RFP’s.
  • One point of contact – Work with one person for all guests event’s needs.
  • Radisson has a 100% guest satisfaction goal for every guest, If any one don’t satisfied with something, please let one of  its staff know during the guest stay and he or she will make it right or guest won’t pay.
  • With over 400 Radisson locations worldwide, its doors are always open to the guest.  Ready to greet any guest with its signature “Yes I Can!” TM service.
  • Free high-speed Internet access at most locations.

Social Events & Weddings    

From family reunions to weddings – Radisson Hotel can handle the guest event from start to finish. At Radisson®, it is passionate about its “Yes I Can!” TM service philosophy which empowers employees to make sure that guests are completely satisfied with their stay. guests attendees will enjoy:

Meeting and banquet facilities to make guests event special in every way. Full service restaurant and room service. Free high-speed Internet access.

Save time by using its Online Request for Proposal. Its Online RFP helps guest build a complete group/meeting request by walking guest through each step. Guest can fill in as much or as little information as he wants. And their member profile, as well as each RFP, is automatically saved and can be copied forward and modified for future meetings, reducing data entry errors and saving time.

This Online RFP is fully integrated into a Hotel & Facility Search Directory. Simply select the facilities you are considering create the RFP and submit the request instantly to each of the hotels guest has selected. Radissons strive to respond within 24 hours. You will hear back directly from the properties you selected

Guests Event by Radisson     

Book an event with Radisson and it will create a customized Web page for guest event. Guest attendees can go online anytime, anywhere, to book their room reservations, check driving directions and review all of the event details. So, we bring people together long before the actual event.

Book an event at Radisson. Provide the hotel contact with all the information for guest event. The hotel creates guests customized Web page. Simply distribute an e-mail with the customized Web page link to guest attendees. Attendees visit the web page at their convenience to reserve rooms, preview event details and local area information.

Guests, Enjoy with Accommodations:

  • Free high-speed Internet access
  • Meeting and Banquet Facilities
  • Restaurants and room service
  • Fitness centers and other recreational facilities
  • Gold points plus SM frequent guest program – earn points with every hotel stay and get great rewards worldwide. Not a member, join gold points plus.  Planners are rewarded too; learn the benefits of gold points plus for planners.
  • Sleep Number bed by Select Comfort TM; available exclusively at Radisson hotels in the United States, Canada and the Caribbean.

Banquet Operation


A banquet is a large meal or feast, complete with main courses and desserts. It usually serves a purpose, such as a charitable gathering, a ceremony, or a celebration, often preceded or followed by speeches in honor of someone.

Banquets have been used as a formal occasion for thousands of years. Royalty and higher classes have frequently thrown banquets for special events, such as birthdays, weddings, betrothals, and holidays. Some banquets are used to signing a treaty or agreements of some sort.

Business banquets are a popular way to strengthen bonds between businessmen and their partners. It is common that a banquet is organized at the end of an academic conference.

Sample Setup Diagrams

Banquet Style Setup (Staggered)

Specially in this table setup buffet and set menu are held on. It may be dinner or lunch program. Staggered array of 72-inch diameter banquet tables, eight chairs at each table. A minimum spacing of 5 feet is maintained between the tables.

 Boardroom Setup

It is a private room for closed-door meetings. Basically some company’s executive meetings are held on. The 4 ft. x 12 ft. oval table is available only in Room 600, the Boardroom.

Banquet Style Setup (Standard)

It is called also called straight cut table setup. In this table setup buffet and set menu are held on. It may be dinner or lunch program. Standard array of 72-inch diameter banquet tables with eight chairs at each table. A minimum spacing of 5 ft. is maintained between the tables.

Hollow Square Setup

By this setup some company basically their annual general meetings are held on. Rectangular tables measuring 72 inches x 18 inches are arranged in a square or rectangular shape with two chairs at each table along the outer periphery

Theater Style Seating 

Chairs are placed side by side in rows. Aisles can be added between rows in large areas such as the conference center training rooms. Theater style setups in these areas normally include at least one aisle for smoother traffic flow through the room. Larger meeting and conference are held on by this setup.

 Classroom Style Seating

By this setup basically some airway company, some privet or multinational company take their written exam or interview or training program. By this style the hotel authority provide pad, pencil and water. Five tables per row, two chairs per table, ten seats per row. A minimum spacing of approximately 44 inches is maintained between each row of tables to provide comfortable access for students. The maximum seating capacity is dependent on the room size.

Computer Lab Floor plan

By this setup generally Company’s annual general meeting and some IT related program held on. Each computer lab is equipped with installed student computer desks, a wall-mounted projection screen, LaserJet printer, Nova presenter’s podium, etc. Seating capacity varies from 22 to 26 students per lab.

Herringbone Style Banquet Room Setup

Herringbone style setup is for dinners that will involve a speaker. Some privet exam also held on. The alignment of the tables allows for most guests to be comfortable while facing the speaker. The tables are turned at an angle toward the head/speaker’s table. Chairs are placed on both sides of the tables. If using standard 8 foot banquet tables, it is recommended to place 3 chairs on each side due to some guest wanting to turn their chair a little more. Placing 4 chairs on each side is perfectly fine if needing be.

Classic Banquet Style Placement

Classic banquet style table placement consists of long rows of rectangle banquet tables with seats on both sides. This setup will allow for the most seats in a room. Notice in the picture to the right an extra person is added at the “joint” of each table. The setup allows for a head table to be placed at the front of the room, like shown in the illustration. Some bank or privet company’s training programs are held on by this setup.

U-Shape Setup

All U –shape setup are use for any company’s AGM or multimedia presentation. Rectangular tables measuring 72 inches x 18 inches are arranged in a square or rectangular shape with one end of the shape open forming a horseshoe or U-shaped setup with two chairs at each table along the outer periphery of the shape.

U Shaped Banquet Setup with Head Table inside U

The U shaped setup works well for presentations where there will be interaction between the guests, and the speaker. The speaker can walk up and down the hollow box inside the “U” interacting with the guests. This style setup can be used for meetings, dinners, or watching films. When setting up “U” shaped, we may place a video projector etc. at the front of the hollow part of the “U”.

You may also place the head table inside the legs of the “U” like shown in the picture to the right. This table placement adds 3 seats minimum to the head table.

U Shaped Plus Setup

The U shaped plus style can be used when space is limited. Chairs are placed in the “hollow” part of the U. This is takes away some of the advantages of the hollow part of the U.

Auditorium Style

Auditorium style setup is very similar to theatre style. The chairs in the outer area are angled toward the speaker more so than the inner. The auditorium style setup basically use for larger conference or some university’s convocation program or any prize giving ceremony.

Conference Style

Conference style is great for critical thinking discussions. This is the most productive setup when decisions need to be made. Here, the board of directors all in one place, so we can develop our action plans in great time. Common setup includes 4 eight foot tables. Conference style is NOT ideal for groups of more than 30 people. For groups of more than 30 and discussion/interaction needs to be made, U shaped is ideal. It may use for ant V.I.P booking and any other meeting with lunch or dinner program.

The illustration to the right is setup for 22 people. 4 30×96 tables are used, and it utilizes 1 extra chair at the “joint” of the tables.

Banquet Event Order

A Banquet Event Order is a document, usually created by an Event Coordinator/Food & Beverage Manager. It contains the most of the following information;

Date of Event Contact Information Billing Information Type of Event Guest Count Room or Location Timeline of Guest arrivals, ceremonies, presentations, appetizers, cocktails, meals, desserts, toasts, coffee service, auctions (silent & live) etc. In-depth details of room set-ups, location set-ups, bar set-up, buffet set-ups, table set-ups, including table sizes/types, linen, glassware, flatware, dance floor, stage, lights, audio/visual, chairs, etc. Description of Menu, entree counts, price per person Description of Bar Services, corkage, type of beverages preferred alcohol, etc. Additional resources labor & staffing Cost breakdown

In essence, a “footprint” of the entire event, from start to finish, no detail left to chance. No BEO is perfect however, as changes are ongoing up to and during any event. An event is a living, breathing “thing” and must be lovingly guided to its successful conclusion. Yeah, right!

Job Description of the Banquet Staff

 Banquet Manager

Duties: Plans, organizes, and manages the food and beverage service for an organization or business

Alternate Title: Caterer; Catering Manager

Education and Training – Hotel and catering management; dietetics and nutrition; food science and technology; bachelor’s degree in hospitality management or a related field

Experience – Supervising and managing people; good oral and written communication skills; good business and finance skills are valued

Special Skills and Personality Traits – Proficient in Windows, spreadsheet, and word processing; able to handle multiple tasks simultaneously; active participation in community and civic activities to establish contacts; great interpersonal and management skills

Licensure/Certification – Voluntary designation as a certified professional catering executive

A catered event may mean a meal for a dozen or several hundred people. Unlike a restaurant meal, where each diner selects an appetizer, salad, entree, and dessert, from a full menu, the catered meal may include a number of hors d’oeu-vres presented by the waitstaff circulating through the room, and then one choice of each course (although there may be a selection of two or three entrees due to dietary considerations) or a series of food stations. At a sit-down dinner that means each course of all dozen or several hundred meals has to be ready to serve at one time. The Banquet Manager makes sure the quality, consistency, eye appeal, and taste meet or exceed the standard for the property.

The Banquet Manager controls and organizes the work of the catering team to provide good quality food within budgeted costs. He or she selects and trains staff, monitors and evaluates the service provided; budgets to ensure maximum profitability of the operation, while following health and safety regulations; and maintains a high level of customer contact. The Banquet Manager may also be in charge of audiovisual services. If the banquet hall or facility has union contracts with some or all of the employees, the Banquet Manager must be aware of all union policies.

A Banquet Manager may provide catering services at banquet facilities, hotels and resorts, conference centers, houses of worship, schools, and other venues. He or she may need to supervise several banquets at the same time.

Working with the catering sales, culinary, and food and beverage staffs, the Banquet Manager develops both standard and creative menus and marketing strategies to deliver quality food at the least expensive price and most profit for the catering service. The Banquet Manager may make sales calls to potential clients and develop a “most wanted” or “top 20″ client list. He or she works with outside planners and vendors for special events and may participate in community and civic activities to establish a network of people and companies that could create booking opportunities.

Supervising the work of dozens of people, including the wait staff and bartenders, who set up, serve, and clean up after the function and overseeing the preparation of hundreds of meals to be served as simultaneously as possible can be extremely stressful.

Travel may be involved if the Banquet Manager attends meetings and trade shows to discuss their catering capabilities with meeting planners from various organizations and associations. Working hours often include weekends, holidays, and evenings because banquets are frequently held at those times.

Employment Prospects

Banquet Managers are always in demand at convention centers, banquet facilities, hotels and resorts, colleges, hospitals, and other venues. Almost any place in the country has such facilities, so there is a wide selection of beach, mountain, city, and country settings.

Advancement Prospects

A Banquet Manager with a good food and beverage background combined with sales and management can advance to overseeing several banquet facilities or open his or her own banquet and catering business.

Education and Training

A degree of hospitality or sales and management as well as training in banquet operations are essential.

Special Requirements

The National Association of Catering Executives awards a voluntary Certified Professional Catering Executive designation.

Experience, Skills, and Personality Traits

A Banquet Manager should have a flair for customer service and be able to train and manage the people he or she supervises. Strong organizational and computer skills are required.

Unions and Associations

The International Caterers Association, the National Association of Catering Executives, and the Leading Caterers of America are educational organizations for the catering industry, with publications, seminars, workshops, and demonstrations.

Tips for Entry

1. Become familiar with food and beverage and banquet operations by working as a server or in the office of a banquet facility.

2. Talk with caterers and Banquet Managers, asking their advice about career choices, internships, and apprenticeship programs.

3. Establish a network of people in the industry by attending local association functions.

4. Subscribe to trade publications or read about current trends and developments on-line.

Assistant Banquet Manager

Assistant banquet managers participate in day-to-day banquet operations and the delivery of banquet events. Assistant banquet managers are responsible for supporting banquet, meeting and event venues. This includes coordinating banquet logistics, and working in conjunction with the director of banquets, catering staff and event planners. Assistant banquet managers thrive in their dynamic work environment; they actively participate in day-to-day banquet operations, and provide hands-on support to deliver banquet events.

General Duties and Responsibilities

Key activities performed by assistant banquet managers include supervising banquet event operations, coordinating banquet staff, and overseeing banquet logistics. They regularly interact with the director of banquets, catering/kitchen staff, and event planners to set-up and turnover banquet events. Banquet event logistics generally comprise food and beverage service, preparation, and post-event clean-up. Assistant banquet managers with supervisory responsibilities also perform HR duties, including interviewing, training, supervising, coaching and evaluating staff.

Assistant banquet managers do not adhere to a typical office work schedule. They often work extended hours, including evenings, weekends and holidays.

Banquet Event Operations

All elements of banquet event operations, including coordinating catering staff, food and beverage setup, and post-event clean-up, are the responsibility of assistant banquet managers. They ensure banquet events are appropriately staffed, and also set work expectations with the staff responsible for servicing an event. Assistant banquet managers adhere to standard operating procedures, and comply with regulatory requirements, including post-event sanitation, and food and beverage licensing.

Customer Relations

In the absence of, or supplementary to the director of banquets, assistant banquet managers interact with customers, event planners and other event stakeholders, and simultaneously manage numerous banquet details. Their work environment is fast-paced, busy and at times stressful. Assistant banquet managers consistently exercise sound business judgment and diplomacy when meeting with stakeholders, resolving conflicts, and managing unexpected changes to banquet details. They maintain a professional demeanor in all situations, and motivate staff to deliver a memorable event experience.

Physical Requirements

The nature of the work is dynamic and will vary from event to event; however, assistant banquet managers typically have hands-on involvement in the staging of events. Staging activities include a variety of physical tasks, such as the lifting of heavy objects, climbing on ladders, handling food and alcohol, loading serving carts and trays, stocking supplies, and garbage removal. Assistant banquet managers are also on their feet for extended periods of time. During events, they maneuver through crowds and staff to manage banquet activities, and ensure banquet event operations are running smoothly.

Skills and Qualifications

Individuals interested in pursuing the position of assistant banquet manager should have a high school diploma or GED equivalent; a bachelor’s degree is preferred. Employers typically require one to two years of banquet-related experience, in addition to local state permits for food and beverage handling.

Assistant banquet managers maintain a professional and well-groomed appearance, particularly during banquet events. They are detail-oriented and articulate, possess exceptional interpersonal skills, and communicate banquet information effectively, both verbally and in writing.

Banquet Coordinator

A banquet coordinator needs strong organizational and leadership skills. An important position in the hospitality and food service industry, a banquet coordinator plans and oversees food, beverage and entertainment events held at restaurants, hotels, convention centers or resorts. Luncheons, awards presentations, fundraisers, fashion shows, conventions and wedding receptions are among the events a banquet coordinator may be involved with. With much detail-oriented work that often involves long hours, the role can be stressful but also rewarding for those with good organizational, leadership and relational skills.

Sales and Marketing

Besides booking facilities, some banquet coordinators are responsible for promoting and selling their employer’s services to prospective clients. A company planning a convention or a bride-elect seeking a reception hall may narrow down their choices by speaking with banquet coordinators, who should be able to thoroughly describe their services, outline how the services would be coordinated, advise and make recommendations based on the client’s desires and be able to work within various budget conditions.

Food Planning and Coordination

Banquet coordinators should be knowledgeable of food preparation techniques and styles as well as liquor laws and regulations. Once the client has made her food and drink selections, the banquet coordinator ensures that everything is prepared and presented to the client’s expectations. This involves communicating with chefs, food and beverage managers and wait staffs, as well as sometimes interviewing and hiring caterers and instructing their staff. The banquet coordinator supervises the setting up of facilities, taking care that enough tables, chairs and serving areas are available and arranged for easy access, that name cards are properly placed, linens are clean and that all serving and eating utensils are available. They are watchful that food and drink not run low and that all areas of the banquet facility remain clean and free of clutter. It is also vital that banquet coordinators be aware of all health department rules and regulations pertaining to food service.

Organizing Facilities

The banquet coordinator covers all the bases in making sure the event is not lacking any provisions required for smooth operation. This includes conferring with technical, construction and maintenance personnel to make sure microphones are in place and working, all electrical outlets and smoke detectors are in safe and working condition, and that screens, projectors, computers and all other audio and video equipment is set up and properly placed. The banquet coordinator makes sure that podiums for speakers, stages for bands and facilities for DJs are secure and in place and that all lighting and sound systems are tested. They will also direct florists, caterers, decorators and entertainers on where to deliver, arrange and store items needed for their specific roles in the event.


While the goal of a good banquet coordinator is to see events proceed without any complications, situations can arise that are beyond the coordinator’s control. This could include employees calling in sick at the last minute, technical glitches with equipment and inclement weather threatening to ruin an outdoor event. Successful banquet coordinators will anticipate problems and have back-up plans in place as well as people available who can rectify such situations. The banquet coordinator must be a problem solver who can make quick decisions and delegate responsibilities while remaining professional and pleasant in the midst of a stressful situation.

Career Preparation

Many establishments prefer that banquet coordinators hold a bachelor’s degree in hospitality management, business or a similar area of study. Experience is also key to earning this position, and many coordinators launch their careers by starting out in the lower ranks of food service.

Food Operations Manager

This is responsible administrative and supervisory work in food service management. An employee allocated to this class is responsible for planning, organizing, and directing a diverse staff of food service personnel in a multiple type food service operation which may include catering/banquet service, full service restaurant, and specialty snack food service. Work requires the application of considerable judgment and initiative in planning work programs; staffing for cash food service and catering/banquet functions; requisitioning and purchasing food supplies; training employees in food service and preparation. Receives requests for catering/banquet service, plans and prices menus, and supervises operations at location where catered service or banquets are held. Direction is received from an administrative superior on matters pertaining to operating policies and special menus. Work is evaluated through observation and in terms of customer reaction.

Duties and Responsibilities

  • Provides overall management for a major food service unit.
  • Plans, organizes, assigns, and supervises the work of a number of diversified personnel engaged in food preparation and service.
  • Observes quality of food service and gives instructions for maintenance of high standards.
  • Develops and prepares menus according to sound dietary principles.
  • Develops, prepares, and prices menus to satisfy customers’ desires; promotes cash sales and catering/banquet service.
  • Coordinates catering/banquet service activities; recommends menus to customers.
  • Works as necessary to insure customer satisfaction, which may include occasional odd hours and/or remaining on-call for problem solving.
  • Reviews inventory and requisitions and purchases food supplies as required; makes direct special purchases.
  • Assigns and trains personnel and determines work schedules.
  • Interviews and hires employees; evaluates employees’ performance; resolves minor employee grievances.
  • Performs related work as required.

Education and Experience

Graduation from an accredited college or university including or supplemented by course work in dietetics and restaurant management and considerable management experience in a high volume food service unit; or any equivalent combination of training and experience.

Knowledge, Skills and Abilities

  • Thorough knowledge of institutional or commercial food service management procedures and practices.
  • Considerable knowledge of health and safety requirements applicable to an operation providing cash food service and catering and banquet service.
  • Considerable knowledge of food values, nutrition, and menu planning.
  • Ability to control and manage food service operations.
  • Ability to supervise the work of others.
  • Ability to prepare work schedules for employees and to instruct subordinates in food service procedures.
  • Ability to maintain a variety of operating and general records and to prepare reports.
  • Ability to interact well with customers requesting service.

Job Description for a Banquet Captain

Job Description for a Banquet Captain

A banquet captain is food services professional. Typically employed within a hospitality facility (e.g., hotel, casino, convention center, banquet hall), he oversees each aspect of a catered event, from the initial planning to cleaning the hall. Supervising all staff, he works in the background while liaising with the host, who faces the customers.

Job Responsibilities

Captains may serve as bartenders. Managing the entire banquet staff, the banquet captain assigns duties to each team member for every event. At the beginning of each shift, she inspects everyone’s uniform. During an event, she maintains constant contact with the host, who is on-site, to ensure that everything runs seamlessly. Liaising with housekeeping, she ensures her facility remains clean and tidy. She maintains detailed reports for management regarding each event that is held. When needed, she may work the floor at events, pinch hitting as server or bartender. Additionally, she resolves guests’ complaints and maintains the authority to refuse alcoholic beverages to intoxicated customers.

While banquet captains are primarily found in restaurants and hospitality facilities, there are other nontraditional employers who routinely hire these professions. Many organizations, particularly Fortune 500s, keep a banquet captain on staff to manage large corporate functions as well as the executive dining room. Private clubs (whether they be sporting, health, gentlemen or affinity) typically possess formal dining facilities that are used for both casual and formal affairs. A banquet captain seeking employment may find work to be had in these institutions. Additional nontraditional work environments include convention centers, event planning firms and, sometimes, even hospitals.

Qualitative Requirements

Good customer service is plays an important role to the qualitative requirements. To successfully perform the duties of a banquet captain, a candidate must be able to communicate effectively, both orally and in writing. Her customer service skills must be top notch. She must also have an extraordinary knowledge of food preparation. With regards to management skills, she has to possess the ability to inspire and motivate her team. Physically, she must be fit, as this role may require that she lift large amounts of weight as well as stand for long periods of time. Additionally, she must thrive in an ever-changing, fast paced environment.

Educational Requirements

Candidates need a high school diploma.

A 4-year degree is not required to become a banquet captain. Candidates must, however, possess a high school diploma or equivalent. Additionally, the successful candidate typically must possess a minimum of 3 to 5 years of professional experience as a server and manager within a food services or hospitality facility of similar size to the one in which he would like to work.

Banquet Server

A banquet server serves food and beverage to patrons and provides table maintenance and room setup and tear down. Food orders may or may not have to be taken depending on the menu selections for the event. Banquet servers may work in restaurants, hotels, banquet halls or private service companies. You may adopt your own serving style, but many establishments have their own requirements such as uniform, greeting, attitude etc. This position requires excellent customer service and ability to work under pressure.

Work Environment

Food and beverage service workers are on their feet most of the time and often carry heavy trays of food, dishes, and glassware. During busy dining periods, they are under pressure to serve customers quickly and efficiently. The work is relatively safe, but care must be taken to avoid slips, falls, and burns.

Part-time work is more common among food and beverage serving and related workers than among workers in almost any other occupation. In 2004, those on part-time schedules included half of all waiters and waitresses, and 40 percent of all bartenders.

Food service and drinking establishments typically maintain long dining hours and offer flexible and varied work opportunities. Many food and beverage serving and related workers work evenings, weekends, and holidays. Many students and teenagers seek part time or seasonal work as food and beverage serving and related workers as a first job to gain work experience or to earn spending money while in school. Around one-fourth of food and beverage serving and related workers were 16 to 19 years old—about six times the proportion for all workers.

Getting the Job

Newspaper classified ads, employment offices, and Internet job sites may provide employment leads.

Job Advancement

A banquet server may advance into one of the following:

* Bartender

* Sommelier

* Restaurant Manager

* Food and Beverage Manager

Earnings and Benefits

Food and beverage serving and related workers derive their earnings from a combination of hourly wages and customer tips. Earnings vary greatly, depending on the type of job and establishment. For example, fast-food workers and hosts and hostesses usually do not receive tips, so their wage rates may be higher than those of waiters and waitresses and bartenders in full-service restaurants, who typically earn more from tips than from wages. In some restaurants, workers contribute all or a portion of their tips to a tip pool, which is distributed among qualifying workers. Tip pools allow workers who don’t usually receive tips directly from customers, such as dining room attendants, to feel a part of a team and to share in the rewards of good service.

Tasks and Responsibilities

  • Greet patrons
  • Greet patrons and familiarize them with the food and beverage menu.
  • Perform duties
  • May be required to present with food and beverage options, take orders, make recommendations, and answer questions regarding the food and beverage.
  • Act as point of contact
  • Act as the point of contact between the patron and bar and kitchen staff.
  • Make recommendations
  • Make recommendations on wine selection with meals.
  • Serve
  • Serve food and beverages.
  • Perform duties
  • May require preparation of specialty food and beverage items at the table of the patrons.
  • Present bill
  • May have to present bill and payment transaction of the patron.
  • Report to supervisor
  • Typically reports to a supervisor.

Education and Skills

  • Completion of secondary school may be required.
  • Apprenticeship
  • Formal banquet servers may require completion of apprenticeship program.


Customer service skills, wine expertise, and ability to follow instruction and abide by guidelines are required.

Key Work:

Banquet servers work for hotels, resorts, conference centers, caterers and restaurants. The duties of a banquet server typically fall under food service and presentation.

  • Set Up:

Banquet servers are typically required to help set up the banquet room as specified in the event contract. This can include moving chairs and placing table linens and place settings upon the table, according to the employer’s standards.

  • Passing Service:

For some events, banquet serves circulate through the room, carrying platters of food. They approach guests and offer them whatever food they are serving, describing it to guests as needed.

  • Plated Service:

For a seated dinner, banquet servers are responsible for ensuring the prompt delivery of food to guests. They may also need to ensure that guests are served with the correct entree, and that their needs are met throughout the meal.

  • Buffet Service:

At a buffet, servers are required to keep the buffet neat and the selections well stocked. They may also be responsible for dishing out servings or carving meat for guests in the buffet line.

  • Clean Up:

Throughout the course of the event or at its conclusion, banquet servers remove used dishes from the tables and transport them to the kitchen for cleaning. They may also be responsible for transporting linens to the laundry or returning tables and chairs to storage.

  • Customer Service and Food Safety:

A chief duty of banquet servers is to provide friendly service to the host and guests of the event, ensuring that their needs are met and that their event is a positive experience. Banquet servers are also to practice food safety regulations as set forth by their employer, such as hand washing.

  • The Assignments for a Banquet Server:

Banquet servers must be team players.

A banquet server has many different assignments and job duties during a typical service. In order to have a successful banquet, the servers must be attentive, knowledgeable about food and wine, work well under pressure, and maintain a professional appearance at all times. Certain companies require that banquet servers work as apprentices before working on their own. Also, servers may need to take special food-handling classes and obtain certificates for that training before they are allowed to work.

  • Preparation Before the Banquet:

Banquet servers are responsible for setting up the room. They set up the tables, chairs, linens, china, glassware, silverware and centerpieces. Servers also place other miscellaneous items on the table, such as water pitchers, salt and pepper shakers and rolls. They should review the menu to make sure that they are knowledgeable about the food and beverages that are being offered.

  • Greeting the Guests:

Banquet servers promptly greet the diners upon their arrival and present them with the menu. Servers should offer food and beverage recommendations to the guests and subsequently take their orders, making a note of any special requests for the kitchen staff.

  • Serving the Guests:

Banquet servers bring the beverages to the guests while the food is being prepared. Once the kitchen staff is finished with the food, the servers bring it out to the diners. Ladies must be served first, and the food is served from the left side of the diner. Servers should keep an eye on the guests’ beverages and not let their glasses become empty.

  • Keeping Up the Pace:

Banquets are usually large affairs, so banquet servers need to work quickly during the service while still maintaining their cool. It is important to work as a team with other servers, the kitchen staff and management, taking on extra duties if needed to keep things running smoothly.

  • Wrapping Up the Service:

Once the diners have finished with their food, the servers remove the dirty plates immediately, picking them up from the right side of the guest. If the host of the banquet is not paying for the food and beverages, servers need to present the bills to their guests and process the payments.

  • After the Banquet:

After the banquet is over, servers are responsible for removing all of the glassware, china, silverware, linens, centerpieces and miscellaneous items. The linens must be removed from the tables, and then the tables are broken down and put away along with the chairs.

Banquet Facility Sales Manager:

A banquet facility sales manager sells and coordinates banquet services for clients.

A banquet facility sales manager, often referred to as a banquet manager, is a professional who sells, organizes and manages banquets for clients at a meeting facility. These professionals are often employed by hotels or convention service providers.


Employer qualifications can vary for this occupation depending on the size of the banquet facility, but most employers prefer candidates with a bachelor’s degree in business administration, hospitality management or a related discipline. Employment opportunities may increase for those who obtain the Certified Meeting Professional (CMP) credential from The Convention Industry Council.


Banquet facility sales managers work with clients interested in holding one or several banquets at the employer’s site. This includes calling potential clients, providing tours of the facility, creating proposals and coordinating banquets to meet the clients’ needs. This involves coordinating banquet staff, food and drink menus, entertainment or required audio/visual equipment and ensuring the satisfaction of clients. A banquet sales manager oversees events in a banquet facility. A banquet sales manager is responsible for coordinating events, within budget, held in banqueting establishments such as hotels. They must ensure food, staff and facilities are presented immaculately and that events run smoothly.


Diploma Guide notes that employers typically seek those with a bachelor’s degree and relevant experience. Courses in hospitality management are beneficial. Banquet sales manager must have a firm grasp of the financial aspects of managing a banqueting facility.


Strong leadership qualities and good organizational skills are important to the role. Charter One Hotels notes that banquet managers should have a goal-orientated and “can do” attitude.


Responsibilities vary between establishments. Charter One Hotels reports that banquet sales managers must drive revenue and bookings, provide proactive customer service, function as part of the hotel’s key management team and work towards sales targets.


Diploma Guide reports that many banquet sales managers start their careers in junior roles, such as serving roles, and work their way up through gaining educational qualifications and a long work history.

Banquet House Attendant Job Description

Job purpose of banquet house attendant is to set-up, clean and maintains meeting and banquet rooms following the standards of service as set by hotel management.

Key duties/responsibilities of banquet house attendant:

1.         Replenish water requirements as specified or requested.

2.         On a continuous basis, keep service corridors, pre-function space, and storage areas clean, organized and unobstructed.

3.         Upon customer request, locate and deliver convention material to designated location.

4.         Perform other duties as requested, such as moving furniture in and about the hotel.

5.         Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.

6.         Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

7.         Relay any problem situations or damaged areas to Banquet Management in a timely manner for immediate action.

8.         Properly clean and set meeting rooms and banquet functions per specifications on resume and BEOs or as given by banquet management including vacuuming floors and cleaning walls and windows/mirrors.

9.         Proper care, movement, storage of all equipment such as tables, chairs, risers, dance floor lecterns is required.

10.       Proper control and storage of meeting room supplies such as linen, pads, pens/pencils and candy, etc. are required.

11.       Service every meeting room by emptying trash, removing dirty plates, cups, linens and glasses, and replace as necessary.

12.       Straighten all chairs.

13.       Perform other duties as requested, such as moving office furniture and cleaning carpet and chairs.

Banquet Porter Job Description

Banquet porter job description includes key duties/responsibilities:

1.         Keep portable Bars clean at all times.

2.         Help take trolleys full of dirty dishes to kitchen area.

3.         Always works in a quiet, orderly fashion so as not to disturb meetings that are in progress.

4.         Ensures Banquet check list is completed on a daily basis.

5.         Performs any other duties as required by management to ensure customer service.

6.         Set-up all meeting rooms as per customer requests.

7.         Clean out rooms at end of function and re-set rooms for next function.

8.         Refresh all rooms during lunch break.

9.         Ensure all Banquet rooms and storage areas are clean at all times and kept in proper condition according to company standards.

10.       Take empty beer bottles to receiving area at end of night.

Banquet Bartender Job Description

Banquet bartender job description includes key duties/responsibilities:

1.         Read and understand all particulars of Banquet Event Orders, including start time and beverage requirements.

2.         After function, remove inventory and all beverage equipment to proper storage.

3.         Retrieve and store bar glassware to proper storage.

4.         Work effectively and efficiently with the banquet team.

5.         Expediently communicate any challenges, guest complaints or requests to the Banquet Captain.

6.         Respond to the Banquet Captain’s instructions and directions.

7.         Observe all safety procedures during the execution of assigned duties.

8.         Maintain a positive and professional attitude towards guests, co-workers and management

9.         Arrive at scheduled start time in appropriate uniform and ready to work.

10.       Uniform must be neat and pressed.

11.       Fully knowledgeable in drink recipes.

12.       Knowledge of laws of liquor service.

13.       Keeps work station clean at all times.

14.       Ability to set-up Banquet Function Bar set-ups.

15.       Collect all necessary equipment, beverages, etc. to set up designated area.

16.       Polish all glassware and prepare needed bar fruit.

17.       Provide beverage service to guests in a professional and courteous manner consistent with established standards and levels of excellence.

18.       Report to Banquet Captain before ending work shift.

19.       Other duties as assigned.

Food and Beverage Operation

Staff Organization

Staff organization is basically concerned with matters such as the decision of tasks within the restaurant, position of responsibility and authority and the relationship between them. It helps in introducing the concepts of span of control, level of management and delegation of power and responsibilities. The typical organization chart of the Restaurant brigade is shown in the Figure. However smaller organizations may combine a number of responsibilities according to the needs of the particular facility.


Figure: Organizational Chart of Restaurant Brigade

Duties and Responsibilities of Staffs

All types of catering establishments require a variety of staff positions in order to operate effectively and efficiently. The food and beverage service department usually has the largest staff. Able leadership and supervision is required to effectively direct the department and guide the staff. The personnel in the food and beverage service industry require practical knowledge of operations as even a small error can cause displeasure to the guest. Coordination of activities of all outlets is essential to provide the guest with quality service at all times. Teamwork is the watchword in any food and beverage service department. A dedicated and committed team, with able leadership, under ideal working conditions, helps in fulfilling the establishment’s ultimate goal of guest satisfaction. The important duties and responsibilities of the restaurant staffs are discussed in this section.

Food and Beverage Manager

The food and beverage manager is the head of the food and beverage service department, and is responsible for its administrative and operational work, food and Beverage Managers direct, plan and control all aspects of food and beverage services. Food and Beverage Managers require excellent sales and customer service skills, proven human resource management skills, and food communication and leadership skills. Desired knowledge for this postion includes knowledge of the products, services, sector, industry and local area, and knowledge of relevant legislation and regulations, as well. Hence it is said that food and beverage manager is a Jack-of-all-trades, as the job covers a wide variety of duties. In general, food and beverage Manager is responsible for:

i) Budgeting

The food and beverage manager is responsible for preparing the budget for the department. He should ensure that each outlet in the department achieves the estimated profit margins.

ii) Compiling New Menus and Wine Lists

In consultation with the chef, and based on the availability of ingredients and prevailing trends, the food and beverage manager should update and if necessary, compile new menus. New and updated wine lists should also be introduced regularly.

iii) Quality Control

The food and beverage manager should ensure quality control in terms of efficiency in all service areas, by ascertaining that the staffs are adequately trained in keeping with the standards of the unit.

iv) Man power Development

The food and beverage manager is responsible for recruitment, promotions, transfers and dismissals in the department. He should hold regular meetings with section heads, to ensure that both routine as well as projected activities of the department go on as planned. He must also give training, motivate and effectively control staff.

Assistant Food and Beverage Manager

The assistant food and beverage manager assists the food and beverage manager in running the department by being more involved in the actual day-to-day operations. This position exists only in large organizations. An assistant food and beverage manager’s job includes:

i) Assisting section heads during busy periods.

ii) Taking charge of an outlet, when an outlet manager is on leave.

iii) Setting duty schedules for all the outlet managers and monitoring their performance.

iv) Running the department independently in the absence of the food and beverage manager.

Restaurant Manager

Restaurant Manager is responsible for directing and supervising all activities pertaining to employee relation, food production, sanitation, guest service and operating profits. The restaurant manager is either the coffee shop manager, bar manager or the specialist restaurant manager. The restaurant manager reports directly to the food and beverage manager and has overall responsibility for the organization and administration of a particular outlet or a section of the food and beverage service department. The restaurant manager’s job includes:

i) Setting and monitoring the standards of service in the outlets.

ii) Administrative duties such as setting duty charts, granting leave, monitoring staff positions, recommending staff promotions and handling issues relating to discipline.

iii) Training the staff by conducting a daily briefing in the outlet.

iv) Playing a vital role in public relations, meeting guests in the and attending to guest complaints, if any.

v) Formulating the sales and expenditure budget for the outlet.

vi) Planning food festivals to increase the revenue and organizing advertisement campaign of the outlet along with the chef and the food and beverage manager.

Room Service Manager

The room service manager reports directly to the food and beverage manager and is responsible for the room service outlet. The room service manager checks that the service rendered to the guests conforms to the standards set by the hotel. He also monitors all operational aspects of the outlet such as service, billing, duty charts, leave and absenteeism, in addition to attending to guest complaints regarding food and service. The room service manager is also in charge of the sales and expenditure budget. The room service is most liable to have problems. The room service manager should ensure coordination among the room service order taker, the captain and the waiter. It is necessary for the room service manager to be present in the outlet during peak hours to interact with other departments of the hotel and to take regular momentums of all the equipment used In the event of the hotel offering valet service and the room service manager takes charge of that service as well.

Bar Manager

Bar Manager organizes and controls a bar’s operations. A bar manager arranges the purchase and pricing of beverages according to budget; selects, trains and supervises bar staff; maintains records of stock levels and financial transactions; makes sure bar staff follow liquor laws and regulations; and checks on customer satisfaction and preferences. The bar manager should have good interpersonal skills and good memory. He must be efficient and speedy, must enjoy working with people. He should have good cash-handling skills.

Banquet Manager

The banquet manager supervises the banquet operations, sets up break-down service according to the standards established by the hotel. He co-ordinates the banquet service in conjunction with other departments involved and prepares weekly schedules for the banquet personnel. From the time the bookings are done till the guest settles the bill, the banquet manager is in charge of all aspects of banquet and conference operations. He supervises the work of the banquet sales assistants, who do the banquet bookings and the captains and waiters who perform the food and beverage service activities under his guidance. He is responsible for organizing

everything right down to the finest detail. The banquet manager projects the budget of the banquets, works in close coordination with the chef in preparing menus. He is responsible for making an inventory of all the banquet equipment and maintaining a balance between revenue and expenditure. Banquet managers may also be designated as assistant managers in the food and beverage service department.

Other Staff Designations at Various Levels

The following are the various designations with their job specifications in the food and beverage department.

i) Senior Captain or Maitre d’ Hotel

The senior captain has overall responsibility for operations. He prepares the duty charts in consultation with the outlet manager. He oversees the Mise-en-place, cleaning, setting up of the outlet and staffing to ensure that the outlet is always ready for service. The senior captain receives the guests and hands them over to the captain or station holder. He takes orders from guests if the captain is unable to do so. The senior captain should be an able organizer and also be prepared to take over the duties of any member of the staff as and when required.

ii) Reception Head Waiter

This staff member is responsible for accepting any booking and for keeping the booking diary up-to-date. He / she will reserve tables and allocate these reservations to particular stations. The reception head waiter greets guests on arrival and takes them to the table and seats them.

iii) Captain / Chef de Rang

This position exists in large restaurants, as well as in the food and beverage service department of all major hotels. The captain is basically a supervisor and is in charge of a particular section. A restaurant may be divided into sections called Stations, each consisting of 4 to 5 tables or 20 to 24 covers. A captain is responsible for the efficient performance of the staff in his station. A captain should possess a sound knowledge of food and beverage, and be able to discuss the menu with the guests. He should be able to take a guest’s order and be an efficient salesperson. Specialized service such as guerdon work involves a certain degree of skill, and it is the captain who usually takes the responsibility to do this work.

iv) Waiters / Commis de Rang / Server

The waiters serve the food and beverage ordered by a guest and is part of a team under a station captain. They should be able to perform the duties of a captain to a certain extent and be a substitute for the captain if he is busy or not on duty. They should; also be knowledgeable about all types of food and beverages, so that they can effectively take an order from a guest, execute the order and serve the correct dish with its appropriate garnish and accompaniment. They should be able to efficiently coordinate with the other staff in the outlet.

v) Trainee / Commis De Barraseur

The trainees work closely with the waiters, fetching orders from the kitchen and the bar, and clearing the side station in a restaurant. They serve water and assist the waiter. They are mainly responsible for the mise-en-place, and stacking the side board with the necessary equipment for service. The debarrasseur is the ‘learner’, having just joined the food service staff, and possibly wishing to take up food service as a careers.

vi) Wine Waiter / Sommelier

Wine waiters have an important role to play in reputed establishments. Their job is to take orders for the service of wine and alcoholic beverages and serve them during the meal. Hence they should be knowledgeable about wines that accompany a particular dish and the manner in which they should be served. They should also be aware of the licensing laws prevalent in the city and should be efficient sales persons.

vii) Room Service Waiters / Chef D’etage

Room service waiters work in the room service outlet, serving food and beverage to guests in their rooms. The order is placed by the guest on telephone, and is recorded on a Kitchen Order Ticket (K.O.T). It is then passed on to the duty captain. The duty captain in turn places the kitchen or the bar, as the case may be. The room service waiter who has been assigned that order, sets the tray according to the food or beverage ordered, picks up and delivers the order when it is ready.

viii) Carver / Trancheur

The carver is responsible for the carving trolley and the carving of joints at the table as required. The carver will plate up each portion with the appropriate accompaniment.

ix) Floor Service Staff/ Floor Waiter

The floor service staffs are often responsible for an entire floor in an establishment or, depending on the size of the establishment, a number of rooms or suites. Floor service of all meals and breakfast is offered either throughout the day or in a limited time depending on the size of the establishment. The floor service staff would normally work from a floor pantry or from a central kitchen with all food and drink reaching the appropriate floor and the required room by lift and in a heated trolley.

x) Lounge staff/ Chef de sale

Lounge staff may deal with lounge service as a specific duty only in a first class establishment. The lounge staff is responsible for the service of morning coffee, afternoon teas, aperitifs and liqueurs before and after both lunch and dinner, and any coffee top ups required after meals. Be responsible for setting up the lounge in the morning and maintain its cleanliness and presentation throughout the day.

xi) Cocktail Bar Staff

The person who works on the cocktail bar must be responsible, well versed in the skills of shaking and stirring cocktails and should have thorough knowledge of all alcoholic and non-alcoholic drinks, the ingredients necessary for the making of cocktails and of the licensing law.

xii) Buffet Assistant / Buffet Chef/ Chef de buffet

The chef de buffet is in charge of the buffet in the room, its presentation, the carving and portioning of food and its service. This staff would normally be a member of the kitchen team. The cashier is responsible for the takings of the food and beverage operation. This may include making up bills from food and drink check or, alternatively, in a cafeteria, for example, charging customers for their selection of items on a tray.

xiii) Counter Assistants

Counter assistants are found in cafeterias where they would stock the counter and sometimes serve or portion food for customers. Duties may also include some cooking of call order items.

xiv) Table Clearers

Table clearers are responsible for clearing tables and trolleys, specially designed for good stacking of crockery, glassware, cutlery, etc.


Waiting staff, wait staff, or wait staff are those who work at a restaurant or a bar attending customers – supplying them with food and drink as requested promptly and pleasantly. The waiter is popularly known as a Steward or Commies-de- Rang. A female who “waits” on tables is often called a waitress. The gender- neutral server and collective wait staff can also be used.

Some people prefer to use gender-neutral language, using waiter indiscriminately for males and females, waitperson, server, or waitron. The English writer, Wilfred Gowers-Round, wrote a number of ‘Rules for Waiters’ that he called a ‘Manifesto.

  • A waiter’s job is to serve and never to impose himself.
  • The goal of waiting is inconspicuous but pleasing service.
  • Waiters must be clean and smart and should never wear cologne.
  •  Under no circumstances should a waiter ever touch a diner.
  • Wine glasses should never be filled too full.
  • Unasked for advice should never be offered.
  • If diners are content to pour the wine themselves, let them.
  • Unless asked, no plates should be removed until all have been finished.
  • Women diners should be afforded respect equal to men.
  • While attending to the customer, the waiter should make sure the diner’s coffee cup / water goblet, bread basket, butter, sugar, cream and clean ashtray are kept full at all times.
  • The bill should be placed on the table without ceremony.

• If the diner so desires, the waiter should carry the money to the cash counter, pay the bill and return the balance to the diner.

Attributes of a Waiter

The quality of service staff in any establishment reflects the quality of the establishment itself. No matter how good the food and ambience are, poorly trained, untidy or rude staff can antagonize customers. On the other hand, if the staffs are well-trained and efficient, they can, to a certain extent, make up for other shortcomings in the services provided.

1) Personal Hygiene and Appearance

  • All members of the staff should be well-groomed and clean at all times, as this gives them a sense of well-being and confidence to do their job efficiently.
  • The hands of the waiting staff should be given special attention, as they are constantly under the scrutiny of the guests. Nails should be trimmed, and kept clean. Playing with one’s hair and face should be avoided.
  • Chewing gum should be avoided in all public areas of the hotel.
  • Minimum jewellery should be worn by the service staff. A wrist watch, finger ring and plain earrings (for girls only) should be permitted.
  • Uniform should be clean and well-pressed. Shoes should be properly polished and well-fitting.

•  If an employee has a skin problem, a doctor should be consulted immediately

2) Good Conduct

All service staff should be well-mannered and respectful to guests, and to senior members of the staff. They should be calm and pleasant, even in the most tiring circumstances. They should be able to satisfactorily solve any problem that may arise. In case of difficulty, a senior and experienced member of the staff should be consulted. Tact, punctuality and honesty are admirable qualities among service personnel.

3)  Good Memory

A good memory helps to improve performance. It also helps the service personnel to attend to small but important details such as remembering a guest’s name or his likes and dislikes regarding food and beverage.

4)  Observation

A keen sense of observation and an eye for detail will help a member of the staff to be more efficient at his job. An ability to correctly judge people is definitely an advantage. A sense of anticipation in the service industry is an invaluable quality. The ability to anticipate what a guest or the management needs, even before it is asked for creates a very good impression.

5) Concentration and Skill

Waiting at a table requires concentration and skill. Service staff should develop a sense of urgency in the performance of their duties. Good service may not be commented upon, but bad service is surely noticed and talked about. Service should be prompt without the show of haste.

6) Salesmanship

Food and beverage service personnel are technical salespersons; hence they should have a thorough knowledge of the proper presentation and service of all the food and beverages served in the establishment. Waiters should be kept informed by their superiors of deletions or additions to the menu.

7)   Ability to Assume Responsibility

All service staff should be able to cope up with the demands of the job and possess the ability to assume responsibility. They should be loyal to their employers, responsible to the guests and friendly towards their fellow workers. They should not consider any job as menial, and should be willing to perform all kinds of jobs efficiently. This will help the service staff to grow in their careers and at the same time enhance the image of the establishment in the eyes of the guests.

8)   Maximize Revenue

Cutting down on costs and maximizing the revenue of the establishment should be of prime objective to all members of the staff, even to those in junior positions.

9)   Punctuality

Punctuality is all-important. If staff is continually late for duty, it shows a lack of interest in his work and a lack of respect for the management and customers.

10) Local Knowledge

In the interest of customers, the staff should have a certain knowledge of the area in which they work so that they may be able to advise the guests on the various forms of entertainment offered, the best means of transport to places of interest and so on.

11)   Personality

Staff must be tactful, courteous, good humoured and of an even temper. They must converse with the customer in a pleasing and well-spoken manner and the ability to smile at the right time.

12)  Attitude to Customers

The correct approach towards the customer is of the utmost importance. The staff must not be servile, but should anticipate the customer’s needs and wishes. A careful watch should be kept on customers at all times during the service without staring. Care should always be taken when dealing with difficult customers. (There is really no such thing as a ‘difficult’ customer -they are normal people whom one is uncertain how to deal with.) Staff should never argue with customers as this will only aggravate the situation. All complaints should he referred to someone in authority in the food service area.

13) Honesty

This is all-important for the staff in dealings with both the customer and the management. If there is trust and respect in the triangle of staff, customer and management relationships, then there will be pleasant work atmosphere which encourages efficiency and a good team spirit among the food and beverage service operators.

Food Controlling Methods

The main objectives of food cost control were detailed in bellow:

  1. The analysis of income and expenditure.
  2. The establishment and maintenance of standards.
  3. The pricing and quotations of menus.
  4. The prevention of waste.
  5. The prevention of fraud.
  6. Information for management reports.

Calculation of food cost

There are several basic terms which need to be emphasized with regard to the calculation of food casts, such as:

  1. Food cost. This refers to the cast of food incurred in preparing the meals serviced.
  2. Food cast percentage. Refers to the percentage of the revenue from sales incurred in preparing the meals, that is, the cost of food as a percentage of sales of food.
  3. Gross profit or kitchen gross profit. The excess of sales over the cost of food expressed as a percentage or in financial terms.
  4. Potential food cost. The food cost under perfect conditions. This may be expressed as a percentage or in financial terms.

Methods of Food Control:

The following is an example for the calculating of the monthly food costs for an operation where detailed information is not thought to be necessary, or for a small or owner-managed unit where the control is an everyday part of the manager’s activity, in order for the operation to be successful. The weekly /monthly food cost report is almost a reconciliation report on an activity that is tightly controlled daily by management.

A weekly / monthly food cost report

Opening food stock level a.m. Day 1                                                              2,220.00

Plus Total purchases for period (Day 1-28)

Subtotal                                                                                                   10934.00

Less Closing food stock level, Day 28                                                            13154.00


Total cost of food consumed                                                                   11,038.00

Total food sales                                                                                         29251.00

 Food cost percentage =37.74%

Food and Beverage Service Methods

Food service may be defined as that phase of the food flow mainly concerned with the delivery and presentation of the food to the customer, after the completion of food production. In some situations food service may include an element of transportation due to the separation of the food service facilities from the food production. For an example of a centralized cook-freeze operation serving peripheral units.

Beverage service may be defined as that phase of the beverage flow wholly concerned with presentation of the beverage to the customer after the completion of beverage production. In beverage service there may be little or no element of transportation as the beverage production service facilities are really separate by any real distance.

    1. The system chosen must be in keeping with the total concept of the catering facility and be perceived as value for money by the customer.
    2. An ability to display food and beverage attractively and provide facilities to preserve the temperature, appearance and the beverage production quality of the food and beverage products, for example, buffet and cavalries.
    3. Offer good quality control. This is particularly important in self service display cabinet where numerous portion of similar food and beverage product may be offer for sale.
    4. Provide an efficient service. If dining in a high class restaurant. The customer usually has more time available to consume his meal than if he is dining for example self service cafeteria, but even in this market of more leisurely dining the service should not be too slow.
    5. Provide an atmosphere of hospitality and attractiveness; organization and cleanliness should be emphasize throughout.
    6. Ensure good standard of hygiene and safety are maintained. Chances of contamination of food and equipment are increased in proportion to the number of food handlers, and the length of time the food is held.
    7. Operate with the cost and profit targets of the establishment, as detailed in the catering and financial policies.

Classification of Food Service Methods

The Buffet

The buffet is a method of food service which is a modification of true self service. It is a food service arrangement in which foods are displayed attractively on one or series of tables, and presentation is an all important factor. Customer collects a plate from the end of the table and move along it helping themselves to the food of their choice. Buffets may be a combination of a hot and cold food.

Counter or Bar Service

This method of food service is an appropriate example to illustrate the transition between self service and waiter service as it offers and informality of the self service methods and yet also combines that degree of extra service giving to the customer commensurate with waiter service. In bar service customer sits on tool or chair at a counter, the shape of which may be a straight line or as is more usual U-shaped.

Table Service

There are a number of different style of table service, there include the following.

    1. American service in which the guest’s meal is portioned and plated in the kitchen, brought into the restaurant by the waiter and placed in front of the customer.
    2. French service which is the most elaborate of the table service methods, involves preparing the guest’s food in the kitchen, arranging it on salvers which are then brought in to the dining room and placed on a small cart called guerdon.
    3. Russian service this style of service illustrates the food service method commonly referred to as silver service, the food is prepared and portioned in the kitchen and placed on the silver salvers which are then taken in to the restaurant. A dinner plate is placed in front of guest and the food plate served on to the guest’s plate.
    4. English service which is the least common of all the table service methods described and is usually only used for privet functions. The food is prepared in the kitchen, but not portioned; instead the complete joint of meat, for example a whole turkey, is presented to the guests before carving. The host or one of the service personnel then carves, and the plate is then placed in front of the guest.

Banquet Menu

Menu Planning

Most of the factors involved in planning a menu for the hotel’s restaurant(s) and other dining outlets are important when planning banquet menus. These include concerns about:
• Guest preferences
• The ability to consistently produce items of the desired quality
• The availability of ingredients required to produce the menu items
• Production/service staff with appropriate skills
• Equipment/layout/facility design issues
• Nutritional issues
• Sanitation concerns
• Peak volume production and operating concerns
• The ability to generate required profit levels at the selling prices charged
There are additional, special concerns applicable to planning banquet menus. For example, the menu planner must be confident that the items to be offered can be produced in the appropriate quantity at the appropriate level of quality and within the required time schedule. The old saying, “The guest (host) is always right,” must he tempered when banquet menus are planned. “Cooked-to-order” steaks, for example, are not practical when 500 guests must be served in thirty minutes. The menu planner must recognize that the hotel, not the host, will likely be criticized if there is a failure to deliver according to anticipated standards. For example, consider an overzealous host desiring a flambéed entrée, tableside Caesar salad, and handmade pastries for hundreds of guests. These items are very labor intensive, and a large amount of specialized service/equipment is needed. Personnel in the sales and marketing department are setting up a “no-win” situation for the hotel if they book this event when the hotel is not able to adequately execute it. If the hotel accepts the business and is unable to effectively deliver the promised banquet event, all or many of the guests may be upset. If the host cannot he “sold” on ;i more practical menu at the time the event is planned, future business may be lost because the hotel will not perform well. As a result, it is certainly in the hotel’s best long-term interests to refuse banquet business that cannot be delivered according to quality standards.
Because of the potential complexity of banquet menus, many hotels offering banquets have pre established banquet menus. Carefully developed to consider the hotel’s production limitations and to incorporate the property’s desired contribution margin, these menus are an excellent starting point for negotiations with prospective clients. Often these menus can be used without change, or relatively minor changes such as a substitution of a specific dessert or vegetable item can be made.
On other occasions a menu designed specifically for the host and his/her special event is needed or desired. A talented banquet planner working in close conjunction with the property’s culinarians can develop a menu that meets the guests’ expectations and the hotel’s financial requirements. By contrast, when there is not close cooperation between the sales and marketing department and food preparation personnel, concerns to generate short-term business (e.g., to meet revenue goals) may overshadow longer-term goals of consistently pleasing guests to generate repeat business. Alternatively, if F&B departments put excessive restrictions on sales personnel (e.g., by overly restricting what food items can he produced), sales revenue will suffer. G.M.s must continually monitor this relationship to assure that neither the sales and marketing nor the F&B department are operating in ways that are detrimental to the hotel’s success.
Successful catering is a matter of paying attention to numerous details. To help in the planning process, most hotels utilize a customized banquet event order (BEO). A sample BEO is shown in Figure 8.3. Properties doing extensive business in certain events, for example, weddings or bar mitzfahs, may have specialized BEOs for these occasions. Figure 8.4 shows a Sample Wedding Banquet Event Order Checklist. Banquet event orders can be very simple (all details might be included on a single BEO); alternatively, they can he much more extensive.

Service Style

Banquet events can involve numerous ways to serve food and beverage products to guests. In fact, frequently more than one service style is used in a single event. Examples include:
• Butler service, appetizers and pre poured champagne, for example, can be passed by service personnel as they circulate among guests standing at a reception.
• Buffet service. Quantities of food are prearranged on a self-service line; guests pass through the line and help themselves. Sometimes items such as roast beef or ham are carved or omelets are prepared at the guests’ request by production staff.
• Family style. Also called “English” style, platters and bowls of food are filled in the kitchen and are brought to the guests’ tables. Guests help themselves to the food and pass platters to each other just as they might do at home.
• French service. This most elegant of service involves table-side preparation or finishing of food items such as tossing a Caesar salad or flam-being an entree, beverage, or a sauce for dessert.
• Platter service. Also called “Russian” service, this style involves the plating of food in the kitchen onto large serving trays. These trays are then brought to the table where the server places individual portions on guest plates that have been preset.

• Plated service. Also called “American” service, this style involves the pre portioning of food on plates that are then brought to the table for service to the guests.

 Bar Operation

Tools & Equipment:

In order to arrange a bar for full operation the following tools and equipments are necessary.

1.         Corkscrew opener

2.         Ice crusher

3.         Cigar cutter

4.         Ice shaver

5.         Ice picks

6.         Ice scoops

7.         Ice bucket and tongs

8.         Cocktail shaker

9.         Mixing glass

10.       Bar spoon

11.       Decanter with stopper

12.       Hawthorn strainer

13.       Sprinkler pots

14.       Peg measures 30 ml & 60 ml or as per state Excise Laws

15.       Fruit knife

16.       Juice extractor/squeezer

17.       Cutting board

18.       Cocktail/swizzle sticks

19.       Huddler

20.       Fine grater

21.       Strainer/tunnel

22.       Wine coolers.

23.       Drinking straws.

24.       Coasters.

25.       Bottle/can openers.

26.       Ashtrays

27.       Doilies/paper napkins.

28.       Silver/glass bowls.

29.       Tray/salver cloths.

30.       Glass cloths.

31.       Serviettes.

32.       “Dry day” display board/plate.

33.       (a) Dusting cloths.

(b)        Waste bins.

34.       Various types of glasses & capacity.

Beer glass/tumbler,’ Mug

High ball




Brandy balloon/Inhaler

Cocktail glass

Champagne saucer/ tulip/

Red wine/claret cub

White wine glass

Sherry glass

Port glass

Liqueur glass

Sour glass

Pony tumbler


35.       Bar counter with top & shelves,

36.       Bottle cooler,.

37.       Store room,

38.       Ice cube machine,

39.       Bottle display Rack,

40.       Recharged battery,

41.       Sink & Work space,

42.       Bar stools & seating arrangements,

43.       Baffling machine/ credit card handling machine etc. If there is control billing system.

Wine glass capacity

1.         Water Goblet 10 oz,

2.         Red Wine Glass 7 oz,

3.         Champagne Tulip 9 oz,

4.         Parfait glass 5 oz,

5.         White wine glass 5 1/2 oz,

6.         Wine goblet 6 oz,

7.         Brandy Inhaler 9 oz,

8.         Beer Goblet 14 oz,

9.         Sherry 4 oz,

10.       Beer mug 14 oz,

11.       Champagne saucer 6 oz,

12.       Cocktail glass 4 oz,

13.       Rolly-Polly 9 oz,

14.       Liqueur cordial 3 oz,

15.       Old fashion 9 oz,

16.       Pool glass 10 oz,

17.       Tom Collins glass 12 oz,.

18.       High ball glass 8 1,2 oz,

19.       Pony tumbler/juice glass 5 oz.

Bar Checklist

Check points:

1.         Is the Bar name board distinct and well appointed?

2.         Are the directional signs prominent and in proper places?

3.         Is the entrance clean?

4.         Is the door clean and well polished?

     a:    Is the door glass clean and polished

     b:    Has the glass door a painted sign

     c:    Is the door in good working condition?

5.         Is the bar air conditioned?

     a:    Is the AC working and effective?

     b:    Are the AC grill clean?

6.         Are the Light fixtures clean?

7.         Are all the Light in working condition?

8.         Are there light shades?

9.         Do the curtains drape well?

      a.   Are the curtains clean and in good condition?

      b.   Are there bead conditions?

      c.   Are the beads cleans and complete?

      d.   Are there sheer curtains?

      e.   Do they drape well?

      f..   Are they clean?

10.       Are the windows clean?

      a.   Are they in good working conditions?

      b.   Are the window glasses clean and polished?

11.       Are there portions/screens

      a.   Are they in good repair/ condition?

      b.   Are they clean and presentable?

12.       Are the objects d’ Art clean?

     a.    Are they well appointed and properly fixed?

     b.    Are they catalogued?

13.       Is the carpet clean?

     a.    Is it well laid?

     b.    Is it free of stains?

     c.    Is it in good condition?

14.       is the Bar counter clean & polished?

15.       Is the Bar foot rail clean & polished?

16.       Are the Bar stools in good condition?

17.       Is the refrigeration equipment in working order?

     a.    is the equipment ‘clean & polished?

     b.    Are the electrical connections right and safe?

     c.    Are the door gaskets of the equipment clean and properly fixed?

18.       Is the Bar counter sink clean?

     a.    Is the hot/cold water supply satisfactory?

     b.    Are the faucets leaking?

     c.    Is the drain board fixed at the correct angle?

     d.    Is the drain pipe leaking?

19.       Is the Bar display counter/rack clean and polished?

     a.    Are the mirror clean and polished?

     b.    Are the bottle clean?

     c.    Are all the labels on the bottle intact?

     d.    Does the display look complete and impressive?

20.       Is the bar adequately stocked?

21.       Is the bar equipment & in gradients as per list available & if yes, are they in good condition & sufficient quantity?

22.       Are the bar cards/ wine lists clean?

23.       Are the tables clean & well polished?’

     a.    Are they firth legs?

     b.    Are the table tops’ smooth?

     c.    Is the table linen clean and not faded?

     d.    Is the linen in good condition?

     e.    Is it of right size and well laid?

24.       Are the chairs on their’ legs?

     a.    Are they clean & polished?

     b.    Is the upholstery clean?

     c.    Is it in good condition?

25.       Are the sofas clean ‘& in good condition?

26.       Is the upholstery of the sofas in good condition?

27.       Is the bar furniture laid out as per plan?

28.       Is the Bar staff well groomed and in clean and proper uniform?

29.       Is the floor behind bar counter diy?

      a.   Is it made of non slippery materials/tiles? ‘b. Is it in good condition?

30.       Are the control books for various purposes in good condition?

31.       Is the excise register available and up to-date?

32.       Is the bar par-stock store door clean and well polished?

33.       Is the bar-stock store clean and neatly arranged?

      a.   Is the store clean?

      b.   Are the shelves clean and properly labeled?

      c.   Is the refrigerator to store white wine?

     d.    Is the store well lit and ventilated?

      e.   Is the store cool?

      f.    Are the bar-store records and registers up to date and in good condition?

As detailed out earlier, the bar operation is very critical though apparently approves to be simple.

Its operation has to be guided by many procedures and legal as well as excise provisions. All papers, registers and explanation for natural deviations have to be provided readily and to the satisfaction of the competent authority.

Bar is not only a service point for beverage but it has a special & silent responsibility to satisfy the consumers from their stress and other physical & mental tensions. Thus, the bar ambience, environment are of great value for those who gather around the place not only for simple drinks but also to socialize and relieve of their tension.

Hence, depending on the policy, size of the establishment, local demands, a suitable bar is established for business, entertainment and reputation.

The above check lists only provides guide lines for proper management and day to day check. Any laxity in any area should be dealt by the authority in time to maintain the reputation. Standardized business policy, honesty of service personal attention to regulars as well as for the first timers must be carefully handled to build business reputation.

In order to assess the guest satisfaction and proper management, a guest comment card with good quality paper having scope to note address, birthday etc. should be recorded by the Hostess, Maitre d’ Hotel. The card should then be forwarded to the F & B manager.

Preparing the Bar Opening To Closing

Morning Shift-: Bar Opening Tasks

1          Cleaning all bar area including bar counter, furniture, glass etc.,

2.         Stock drawn from main stores,

3.         Any repairs required in the bar—report to maintenance department.

4.         Linen arranged.

5.         AC & Herpic system checked,

6.         Display rack cleaned and Bottle displayed,

7.         All bar requirements cleaned and kept in place.

8.         Fresh fruits, cherries, cocktail olives, lemon slices, lemon juice etc. kept ready.

9.         Stock of Ice cubes checked,

10.       Bar stock checked as per stock register.

11.       B. 0. T. & Bill book made ready for use,

12.       Dry-Day/closed board removed.

Evening Shift: Bar Closing Tasks-:

1.         “Closed” sign/board at closing time.

2.         Totally clear all tables & counter. No dirties and left over to remain under any circumstances.

3.         Wash & polish all equipments & store them,

4.         Store all perishable items properly,

5.         Take physical stock inventory and enter in bar register

6.         Lock all liquor bottles.

7.         Bottle cooler stocked with various bottles/can to be chilled.

8.         Close Bill book and complete picking sheet.

9.         Deposit cash collected

10.       Lock Bar main door.

11.       Deposit bar main key to security control or other authorised person.

Preparing Bar for Operations

Adequate care and pre-planning is necessary every day for Bar operation to begin in scheduled time. The work and service should be uninterrupted and guest should not made to wait be execution of his/her orders. Over crowding or clustering for getting orders at the counter should be prevented and should not be allowed to happen. Defective of wrong delivery must be immediately rectified and replaced.

Following are some standardized steps for preparing bar operation is an establishment.

•           Obtaining supplies

•           Laying Cloths

•           Arranging bottles according to the plan.

•           Squeezing fruits.

•           Refilling and arranging juice and syrup bottles.

•           Preparing cocktail decorations

•           Arranging cutting boards and knives.

•           Arranging cocktail making equipment

•           Arranging trays and salvers.

•           Preparing and arranging spices and bitters.

•           Preparing and arranging mixers.

•           Filling ice containers

•           Arranging drinking straws swizzle sticks, bottle openers and cork screws

•           Arranging service and glass cloths

•           Arranging cocktail lists

•           Refilling the cigar and cigarette stand and arranging cigar cutting equipment and match     boxes.

•           Starting the drought beer machine

•           Arranging for waste disposal

•           Arranging and laying of linen

•           Operate drought beer wherever applicable

•           Recognize and report malfunctioning of equipment and machine.

These are major steps of bar operation to be attended to. Therefore other occasions where make shift Bars are required to be setup, for example at the Banquet’ or at exclusive parties on the gardens or by the poolside or on roof tap parties, adequate preparation are necessary in respect to glassware and products to be dispensed. There the host pre-negotiate the service arrangement product to be supplied thus there is no question of charging the customers/guest at the time of beverage service for these parties. Attention should be made to see etc. Attention should also the given’ for proper washing of glasses and removal of broken glasses at once so that no he takes places to the customers in particular. Customers should not be’ kept waiting unreasonably during these large party gathering. Adequate man power is required to, be planned before hand.

In order to clear the rush and avoid over crowding wine waiters with prepared drinks in glasses and separate mixes/ice etc. are rotated among guests for the convenience of the guests as well as for the bar operation.

In many restaurants, alcoholic drinks are served and there is no specific Bar area is located within the dinning hell/restaurant areas. There, drinks are served from pantry Bar in the same style food is served from kitchen. Guests are presented with Drinklist/ Barmenu along with food menu and waiters take orders. In many Indian restaurants there is no special Bar-waiter for easier and economic operation.

Bar Provision

It is synonymous that Bar provides alcoholic beverages. But one should understand that such old fashioned association with Bar for alcoholic drinks is no longer there and there are milk bar, coffee bar as well in and around our cities. However, the major products associated with Bar is still alcoholic beverages. In order to serve alcoholic beverages in style and with appropriate mixture with other liquids for examples water, soda, aerated water, lemonade fruit juice etc. The Bar must be appropriately equipped and store provisions to satisfy the need of the customers.

Alcoholic Bar Provision:

Alcoholic beverage; any beverage containing 1-2% of alcohol by volume to 76% alcohol by volume is considered to be an alcoholic beverage. Those with higher than 76% alcohol are known as medicines, such as anesthetics.

Alcohol; these are hydroxides of organic radicals. Ethyl alcohol is the only alcohol which is consumable. All other alcohols are poison. However, following are the major alcoholic products in a dispensing Bar

  • Beer
  • Wines
  • Spirit

1.   Whisky

2.   Rum

3.   Vodka

4.   Gin

5.   Tequila

6.   Brandy

Various fruits/spices/vegetables/herbs spirits/bitters /Liqueurs, cocktails.


Beer is an alcoholic beverage, produce by the fermentation of malted barley, hops and water with yeast. The first mention of beer manufacture dates back to the 7th century BC.

Contents of Beer

Water: 89-91% by weight

Alcohol: 3-5% by weight (in exceptional cases, up to 10-12%)

Carbohydrates, sugar or dextrin:  3-4% by weight

Protein: 0.4-0.5% by weight

Carbon dioxide gas: 0.4-0.5% by weight

Minerals, salts: 0.2% by weight

Depending on how the BEER reaches the consumers, we distinguish between

1. Bottled beer

2. Draught beer

a) Under carbon dioxide pressure

b) Direct from the barrel

 Bottled beer

In order to avoid changes in the quality of the beer, it is particularly important to store bottled beer at a constant temperature .One of the few exceptions in the art of pouring drinks allows us to hold the beer glasses firmly in the hand, in order to achieve  a clean and careful pouring of the beer .The carefully washed glass is held at a slant while pouring out, so that the beer runs down the inside; this avoids the forth, produced by the CO, coming out over the top of the glass. A glass of beer should have a clean, compact head of the forth, which last for a few minutes. The temperature at which the beer is poured- 7 to 10c-is very important.

Beer which is too warm froths up a great deal when being poured, the CO evaporates, and the head of froth collapses very quickly.

Warm beer tastes stale and flat. Or it may also happen that a lukewarm beer has no head of froth at all, and only traces of fat appear on the beer glass.

Draught beer

a)         Under carbon dioxide pressure:

Here are two kinds of beer tapping:

=          From the cellar

=          From the barrel installed in the bar or buffet

To pump the beer from the cellar to the bar requires long tubes or pipes, and so the CO pressure must also be correspondingly greater. A pressure of   1 .1 to 1.3 units is needed   here, whereas for the shorter lead to the buffet barrel, only a pressure of 0.3 to 0.4 units is necessary. It is most   important to clean the pipes thoroughly and regularly. Beer contains matter such as protein and carbohydrate, and so it forms a good medium for the growth of numerous bacteria. Connection fittings, tubes and taps should be rinsed with clear water at least once a day, or once every other day.

Every 8 to 14 days, however, there should also be a thorough cleaning with an alkaline solution.

b)   Direct from the barrel;

This kind of beer tapping is only used for special occasions.

 The tap is driven straight into the barrel. The beer flows into the glass without any CO pressure. This makes it necessary to maintain the natural carbon dioxide in the beer (at a pressure of about 0.2 units) in order to achieve a head of froth in the glass. As a result, barreled beer is produced for quicker consumption. The barrels must be carefully stored and transported to avoid damaging the pitch on the inside of the barrels. Since a few years the beer barrels are mainly made of metal, is called keg. Barrel beer, which is served under pressure, is ordered in barrels which will be emptied within two days after the first tapping, at least. This means that the size of barrels must be related to rate of consumption. The beer should be ordered in good time, so that it can rest in the cellar for at least two days before the first tapping, and so that the carbon dioxide released through the transport of the barrel, has a chance to dissolve in the beer ageing.


According to the ‘Wines and Spirits Association of Great Britain’-“Wine is an alcoholic beverage obtained by the fermentation of freshly gathered grape juice, the fermentation of which has been carried out in the district of its origin, according to the local traditions and practices. Nothing artificial is added to it”

Fermentation: Fermentation is a process by which sugar breaks down, by the action of yeast at the temperature of 60-80°F, into Ethyl alcohol and Carbon Di Oxide

C6H1206= 2C2H5OH+2CO2


From white (pale) grapes- white wine is obtained, and from red grapes, white, red and rose wines are obtained. The skins of the grapes contain most the pigments; therefore if the skins are removed from the ‘Must’ before fermentation, a white wine is obtained. If allowed to remain in the Must for a short time (usually a few hours), a rose wine is obtained. If the skins are removed only after fermentation is over, a red wine is obtained.

Types of Wines

1. Table wines

Table wines are natural still wines, these include-RED, ROSE and WHITE wines. There alcoholic content is generally low, 7-14%.

Examples of table wines include red and white Bordeaux wines, red and white Burgundy wines, Tokay, Barsac, Hock and Moselle.

2. Fortified wines

Fortified wines, with an alcohol content of 18-22% are those wines to which brandy has been added during or after fermentation. The addition of brandy during fermentation halts the fermentation and results in a sweet wine, whereas fortification after fermentation results in dry wine. By the addition of this extra alcohol, the keeping quality of the wine increases {which is why fortified wine can be sold by the glass} and it does not oxidize easily. Examples of fortified wines include Port, Sherry, Madeira and Marsala

3. Sparkling wines

Sparkling wines are those wines in which carbon dioxide are incorporated.

They are effervescent. Examples of Sparkling wine include Champagne, Mossele, Sparkling Burgundy-Rully, Sparkling Hock and, Sparkling Chianti.

4. Aromatized wines

Aromatized wines are those wines in which aromatic agents {such as herbs} have been added to the base of a fortified wine, which has not reached the specified standards. It is allowed by law to add certain aromatic ingredients. Alcoholic content {10-19%}.

Examples of Aromatized wines are Campari, Cinzano, Martini, Lillet and Dobonnet.

Spirits. & Others

All top quality spirits are made from barley, but whiskies may be manufactured from any grain-rye, barley etc through the distillation process.

Distillation is a process of simultaneous evaporation and condensation of a liquid or a mixture of liquids to purify them.

Brandy: Brandy is obtained by the distillation of fermented grape juice and is suitably matured in Oakwood casks for a minimum of 3 years. Brandies are never colored because they obtain a beautiful amber color from the black Oakwood casks. Brandies can be matured up to a period of 70 years (usually used for blending purposes

Whisky: Whisky is obtained by the distillation of grains, particularly barley malt and is aged in Oakwood casks for a minimum of 3 years for Scotch whisky, a minimum of 7 years for Irish whisky. Regular Scotch Whiskies are matured for 3-12 years, premium Scotch or Deluxe Premium Scotch are matured for 12-20 years and the Finest Old `Blue label’ for a minimum of 20 years. Whiskies are colored by the addition of desired color caramel. It is distilled either, by the Pot Still method (which gives body) or the Patent Still method (which gives volume).

Rum: Rum is obtained by the distillation of fermented mollases or sugarcane juice and is matured in Oakwood casks for a minimum of 3 years. Rum is colored by the addition of dark caramel.

Gin: Gin is rectified sprit obtained by the distillation of the fermented mash of cereals and grains in a definite ratio. Gin has a typical flavour of juniper berries, coriander seeds and orange peel. It has in all 108 botanicals. Gin is a colorless drink matured in Oakwood casks for a minimum of 3 years.

Vodka: Vodka is the national drink of Russia and goes well with caviar. It is a strong alcoholic beverage obtained by rectifying sprit made from potato and sweet potato starch and is passed through layers of sand , vegetable charcoal , coal and quarts to make it colorless , tasteless and odorless . Vodka is not matured.

Tequila & Spirits

Liqueurs are sweetened, colored and flavored spirits, generally having a base of Scotch whisky or Cognac brandy. They are sweetened with sugar and colored with vegetables pigments. Liqueurs are served, 1 oz, chilled, in liqueur glasses. They are basically digestives, drunk after a meal and generally come in very fancy bottles.

Two methods are used to extract maximum color and flavor:

1. Stepping: Used to extract flavor mainly from soft fruits. Fresh or dried fruits, but not nuts.

2. Percolation : Used to derived  flavors from plants ( such as stems , leaves , bark and roots )  which are hard and from which it is very difficult  to extract flavour .

Some famous liqueurs are:

a) Advocate: It is Dutch. A sweet yellow liqueur with a brandy-base and egg yolk flavor, served at room temperature.

b) Anisette: A brandy -based liqueur with aniseeds.

c) Benedictine: A golden, brandy-based French liqueur which is spicy and sweet and has a flavor of herbs, plants and peels. It was originally made by monks and is served cold.

d) Cherry liquor:  A blackish liqueur with a brandy-base and has the flavor of black cherries.

e) Crème de cacao: A French liqueur, chocolate brown in color, brandy-based. It has a flavor of vanilla beans and cacao.

f) Crème de menthe: A green or white liqueur. Flavored with mint and menthol and based brandy-based.

g) Curacao: A garnet red, liqueur-based with a Scotch base and flavored with dry orange peels.

h) Drambuie: A golden liqueur flavored with Heather honey and with a fine Scotch

whisky base Liquor:

Liquor is used for all alcoholic beverages in general, but it has a special meaning in the brewery, namely, it is water used for brewing after the removal of unwanted minerals and salts (like calcium carbonate, which forms a precipitate on boiling and spoils the beverage) and addition of required minerals and salts in the manufacture of beer.


Cocktail is a mixed drink of spirits, bitter, flavoring and may be sugar syrups. All cocktails may not contain all four of these ingredients. Cocktail is taken before any meal to stimulate the appetite and aid in digestion.

Cocktails recipes

Between The sheet – 1dash of lemon juice, 15ml. Brandy, 15ml. Bacardi Rum, 15ml. Cointreau, Shake well and strain into Cocktail glass. (6 portion)

Cherry Blossom Cocktail – 30ml.Curacao, 30ml. Lemon Juice, 30ml. Grenadine, 150ml. Cherry Brandy, 120ml. Brandy. Shake well thoroughly and serve very cold.

Gibson – 10ml. Dry Vermouth, 50ml. Gin. Stir well and strain into cocktail glass. Squeeze lemon peel on top and add an onion.

Bloody Mary – 45ml. Vodka, 90ml.Tomato juice, Tomato Juice, 2dashes of Worcestershire sauce, Tabasco Sauce (Hot pepper sauce), stirs and adds a twist of Lemon peel.

Cocktail Paradise – 1 Dash Lemon Juice, 15ml.Lemon Juice, 30ml.Gin, 15ml.Apricot Brandy. Shake well and strain into Cocktail glass.

Screw Driver – 15ml.Vodca,2/4Orange Juice. Stir well and strain into hi-ball glass. Add a slice of orange.

B and B – 30ml.Cognac Brandy, 30ml.Benedictine. Mix them well with some ice cubes in a mixing glass and strain into a Brandy Balloon glass.

Black Russian – 30ml.Vodka, 30ml.Kahlua.Stirthem in a mixing glass with ice cubes and strain into a parfait glass. Top it up with Soda.

Margarita – 45ml.Tequila, 15ml.Cointreau, 10ml.Lemon Juice. Stir them well with ice cubes in a mixing glass and strain it into a Champagne strainer.

Gimlet – 60ml.Gin, 15ml.Lime Juice Cordial. Stir them well with some ice cubes in a mixing glass and strain it into a Cocktail glass .Garnish with Lemon slice.

Bombay Cocktail – 60ml.Brandy, 15ml.Sweet Vermouth, 15ml.Dry Vermouth, 3dashes of Curacao. Stir them well and pour into a Cocktail glass.

Non alcoholic bar provision:

In order to manage and run bars the operators must stock several provisions other than alcoholic beverages. These provisions are in general indicated as under.

Water and Mineral Water

Water is an important provision necessary in bars. Thus, good arrangement for sufficient supply of potable water is necessary for mixing and uses.

Mineral water is natural water, coming out from the dept of the earth at many places of the world. Mineral water contains at least1.0g solved minerals in 1 liter of water. It can be fortified with carbon dioxide. In a chemical respect nothing may be taken away from or added to mineral water.

Continental minerals water

France: Perrier, Vichy, vittel, saint galmier, aix-lla-chapelle, etc.

England; Malvern, Cheltenham, bath, buxton etc.

Soda/Tonic water

Soda water is natural water in which minimum 4.0/litre CO2 has been added .It is especially fit for being mixed with other drinks and for diluting them. Soda water bottles must be strong, because they must stand a pressure up to 8 atmosphere .Big soda water bottles, sometimes balloons are sold in wire baskets for safety reasons. Tonic water is broadly used for mixing with alcoholic drinks.

Fruit juice

Fruit juice are made of fresh fruits, are soft drinks and contain the full contents of fruit sugar and besides that vitamins and mineral .The most popular fruit juice are orange,lemon,grape fruit, grape fruit, pineapple, water melon and mixed juice etc.Bar should keep castor sugar, castor sugar, stress paper,napkin,coaster etc. handy for serving fruit juice.


Syrup can also be useful and essential provision for bars. The syrups may be of plain sugar or flavored with other ingredient. These are mostly used for preparing cocktails the following syrups are in common use.


Black currant flavor and purple color.

Mango syrup, Lichi syrup, Rose syrup, Khus khus syrup.Kokam is manufactured in India (Goa).

Citra is Lemon flavour syrup yellowish.

Orgreat is almond flavoured and colorless.

Gamboise is pomegranate flavoured red color syrup.

Cordials & soft drinks

 Lime cordials are far the best known cordial and were very popular in England. There are many other flavored cordials marketed in England in particular. There are green, white pepper mints, grenadine cordials available in good bars. Diet coke, coke, Pepsi, seven up, sprite etc are the popular for mixing with alcoholic beverages.

Tea, Coffee, Butter, Milk and Lassi

Normally the above non alcoholic beverages are served away from bar counter which specifically serves alcoholic drinks. As a matter of house policy, these are dispensed from the bar. In some places there are tea-lounge and separate coffee bar for the purpose. Generally bar operation is restricted for serving alcoholic beverages only and the arrangement and facility planning accordingly for the purpose.

Eatable provision in the bar

Many people is in the habit of taking tidbits or simple eatables while drinking. These are usually salted nuts, wafers etc. Other namkins and provisions can be kept to provide these eatables as and when ask for. These are provided from kitchen and placed before the guest. Billing is usually done separately for the eatables consumed in the bar.


Cigars and Cigarettes etc. are very favored items with the customers in Bar.  Although worldwide campaign is going against smoking, still it is demand for large number of customers.

Bar Organization and Service

Briefing of the Employees

As a routine the briefing of the people is essential for getting boot out of them. Depending upon the policy the briefing resign may be everyday before start of work at the end of the work also feed back should be ascertained. The following are important check points for briefing

1.         Punctuality – preferably half, an hour before the bar opens.

2.         Take attendance and find out reuses for absentees.

3.         All at job responsibility

4.         See that waiters are carrying the following items

    a.     Wets clothe.

    b.     Bail pen with small pad

    c.     Bottle openers

    d.     Handkerchief

    e      Name plate identity card

    f.      Match box/lighter

5.         Discussion institutions

    a.     Recap on previous day’s operation, then over /sheet feed back.

    B.     Important functions

    c.     Graph/party handling

    d.     VIP guest impact of any

    e.     Update management policy/Instructions

    f.      Mine/bar card/menu

    g.     Not available items /day special

6.         Questioning

a.     Ask quotation regarding promise menu the new cocktails to on once that staff are  in fall knowledge.

7.         He briefing time to enhance job’ knowledge

8.         Ask for and some problem faced by staff op their job

9.         Guide staff to ensure that they follow laid out standard and directions

11.       Motivate the staff from time to time

12.       Listen and ask for suggestion to increase efficiency /sales

13.       Inspect and check premises/tables stock etc. personally

14.       Briefly emphasis on sales promotion through suggestion selling


Grooming Of Bar Staff

Strict supervision is essential for grooming and personal and oral hygiene in particular. No bad or foul smell from mouth orbad body odour be, allowed from the service staff. This is very critical in bar.

Lady employee

Shoes   ‘           :           flat well polished a closed heeled

Hair                 :           properly tied & well groomed

Nails                :           well manicured too highly polished

Perfume           :           No strong perfume be used


jewelers           :           should be avoided

Make up          :           only light

Uniform          :           should wear decently and in immaculate manner

Male employees

Hair                 :           close cut and clean shaved

Uniform          :           clean to iron complete all respects to

Socks/name     :           badge proper fit polished

Nails                :           manicured

Shave              :           close shave and beard properly trimmed

Hygiene           :           No body likes down to bed breath

Physical optima:          should not be sloppy or over weight. Must look smart and alert.

Bar Service Standards

1.         Bar will open punctually at scheduled times, as per local Excise Rules.

2.         All guests will be greeted at the door within 10 seconds by. Hostess/Maitre /Chef de Rang Assistant manager

3.         All guests will be escorted to the table by the person receiving them

4.         All guests will be addressed by their names, wherever means of identification exists

Note: The bar staff should make an effort to remember the names   of their guests

5.         No guest will ever be seated at a table which is not clean

6.         The guest will be seated by Barman/ Commis person escorting them chairs will be pulled back for the eldest lady first and the gesture will continue till the last guest is seated

7.         Bar card will be presented within two minutes of the guest being seated presentation of the bar card will be done as follows

a.        Present bar ~and with a polite word “May I have your order Sir, Madam?” From the right hand side of the guest

 b.        Present individual bar card to each guest

 c.        Order will be taken and suggestion offered to upset by recommending in a respect of cocktails & premium brands of spirits. Order will be taken on a BOT

8.         The Drinks will be served within 5 minutes of taking the order in appropriate glasses and at the right temperature .Ask for ice it required

9.         The snacks menu will be offered after the drinks order has been taken it asked to come back menu will be presented only after the drinks have been served

10.       On receiving a verbal or non verbal indication from the guest the snacks order will be taken as per standards specified

11.       When about to serve the order to the guest is reading a magazine or has his hands. on the table courteously say” Excuse me Sir”

12.       All drinks will be served from the right hand side and cleared from

the right hand

13.       All snacks will be served in the appropriate manner.

14.       Presentation of snacks on the plate would conform to the standards laid down by the Chef

15.       All complimentary snacks will be placed on table

16.       Barman/ Commis de Rang would be watchful of the guests needs Next order will be taken when the drinks in the glass is about to finish

17.       The service of all drinks will be presented when asked for

18.       The bill will be presented when asked for.

19.       The bill will be charged correctly and checked before presentation by the Barman it will be presented in a folder along with the ball pen within 3 minutes of the guest asking for the bill.

20.       The money paid for will be discreetly checked and receipted by the cashier and returned to the guest within 5 minutes

Order Taking and Service in The Bar

•           Presenting bar menu/wine line

•           Explaining the wine/spirits /cocktails

•           Assisting the sheets to make

•           Writing wine order The staff in charge should have the ability to Tender wine list

•           Suggest wine suitable for meal at tables when it is so needed and required

The staff should have knowledge of:

•           Wine terminology

•           Wine available in the bar

•           Vintage years

•           Name of various wine and major origin

•           Prices

•           Relevant legislation

•           Various wine in relation to food

•           Quality and characteristics of various types of wines.

•           Establishments marketing policy


•           Salesmanship

•           Tact

•           Accuracy

Bar Staff & Customer Care

People who are involved in the service of food and drink must be acceptable with customer. They should have good personal hygiene, appearance, pettiness and skill etc. Good health is an essential requirement for a bar person as the jobs demand long hours of working and standing. Body odor, bad breath is both unacceptable and can be unpleasant for a customer to be served by somebody having such health problem. Staff should be daily advised to wash regularly and take daily bath. Should also be advised to use antiperspirant.

The staff should be advised not to touch mouth, nose etc. and the handle glasses without washing hands. They should be taught not to cough, spit, sneer, over drinks. They should be prevented from smoking while on duty. Attention should be given for proper bandaging of cuts, burns etc. if any and to keep clean all service cloths etc.

In general, staff should keep good health standards and habits. Bar staff should be positive in their attitude and be happy. They must not be clumsy and should not lean on a table or bar counter or side board rather they should look smart and alert during duties. They should speak properly in low voice but audible as the bar is noisy place. Customer should not be annoyed or impatient while communicating with the bar staff.

The bar staff should be able to welcome customer properly with smile. They should also be tactful and diplomatic communicating things particularly. When a customer has problem or complaint cheerfulness and good spirit creates happy atmosphere which is very essential in bar and it also helps to diffuse difficult situations.

The customer is entitled to be treated nicely and pleasantly. The bar staff punctuality and reliability is very important their absence will disturb the show which even GM etc. can not compensate. It is unlike office job’ – in the bar, show must go on. Self confidence comes with knowledge, and experience Bar staff must believe in his/her own ability and he/she must be able to project this to the customer.

A lack of confidence on the part of a bar man or sommelier may lead to a loss in sales and may be cause of accidents as well.

At times a customer can be very difficult to serve. He may create problems unwarranted and may appear to be objection able to the bar staff. The bar staff must always keep his cool and be polite, usually the customer will then calm down. If the situation can not be handled by the staff concerned he/she should ask a superior to deal with people. For this one should know how others think and react to certain situations.

Team work and communication: The whole establishment as well as the food and beverage services section must work as a team. This is essential to cooperate with other departments and to give them information which may be useful to them. For example, a bar man may notice that a party of 20 customer arrived when he/she knows that the place is expecting only 15. This information should be passed immediately to concerned authority so that whole team can serve to the satisfaction of the customers.

For a pleasant and efficient working, staff should work together and help each other. This is achieved without doing anything extra at all.

A pleasant and efficient working atmosphere will only be achieved by people thinking of other rather than just them. Staff should be polite and respectful to supervisors and should follow their instructions. Staff who can accept criticism and act upon will become better at their job and get more job satisfaction.

If staffs are to do good job, they must be motivated. In order to motivate one has to be firm at the same time friendly. The staffs need to feel that superiors are really interested in them and that they are trying to help them. It is important to offer praise when they deserve it or things are well done. It is advised to give credit where credit is due rather than snatch the credit for one self when other has earned it. Staff should be offered advice and encouragement when it is so needed to help the staff to perform and finish his task to perform and finish his task properly. This can be done with smile and friendly way so that the staff feels at ease. Instructions should be such that they are clear and unambiguous and that the staff to whom they are given understands them.

From the above paragraph, it is seen how important the staff is and his attitude for providing services to the customer and to look after them. We know that good service is difficult to define or measure as it is a subjective matter because

•           Service even in the same country can be looked into differently by people with different education, culture and background.

•           Depending on mood and needs the service can be perceived differently.

•           People have different standards of quality.

However, it may be noted that when guest “expectation” is “realized” in a situation it is termed as “good service”. If it is not, then it is “bad or substandard service”. When guest’s “realization” is more than his “expectation” -then it is “excellent services”

Here are three parties involved in customer care

1.         Establishment

2.         Customer

3.         Staff: The benefit of good arid effective customer care is felt and shared by all the three parties in’ establishment, customer and employee. ‘

These benefits may be outlined as follows

For the establishments (Bar or Hotel)

•           Satisfied guests

•           Goodwill

•           Increased sales and, profit

•           Good “word of mouth” publicity

•           Staying above competition

•           Job satisfaction of the employee

•           Repeat business For the staff

•           Good relation with guests

•           The satisfaction to see guest happy

•           Satisfaction of doing good job

•           More happiness and less stress For the customer

•           Happy experiences

•           Happy and satisfactory surroundings

•           Helpful and interested staff

•           Being cared for and treated as an individual

•           Respect and recognition

Providing Quality Service

Perfect service does not mean perfect product. Hence, even a perfect product may not satisfy guests if there is no perfect service and this is delivered by the employees only and not the establishment.

Providing quality service means

•           Offering high quality experience to every customer

•           Maintaining high standards and repeat them every time

•           Developing good system and making them work nicely

•           Developing practices for task to be performed so that good. habit develops and mistakes totally avoided. Even when things go wrong, you can still offer the customer a quality service by sorting out the problem properly, quickly and correctly.

Staff must be conversant with the special needs of the guests in order to satisfy them properly. Some customer’s priority is punctuality, privacy etc. where as some look for value of money, relaxation friendly service. It is the job of the waiter to identify the needs as far as possible to ensure that service matches if not exceeds the guest’s expectations.

The elderly person, foreigners, physically challenged guests require understanding and sensitive handling. Waiter should judge whether elderly persons need special help and they should be treated with respect and patience.

Telephone Practice: Handling telephone calls skillfully is very important. The first priority is to answer all calls properly, it may so happen that you may loose booking in your establishment.

•           Always answer with greeting good morning etc.

•           Always identify your establishment: this is ‘Chandni Bar’ etc.

•           Always identify your self: this is Mohan from Chandni Bar

•           Question the caller’s need: What can I do for you Sir/ Madam? How I may be of any help?

By following the sequences the staff has achieved a number of things. He has greeted a potential customer in a polite manner. He, She has ensured the caller that he/she has come through the right place by identifying it. The receiver also identified himself thereby giving the caller a reference and the necessary information. This practice project the image of the bar and thus it is a professional and efficient practice.

The following points are useful while answering telephone calls:

  • Be polite and helpful
  • Speak ‘clearly and slowly
  • Do not use technical or unfamiliar words
  • Carefully listen
  • Try to ascertain, caller’s name for use ‘

Make notes if necessary ‘Inform’ notes of necessary. Take section you have promised to the caller you should, have all the necessary references materials and information close at hand for answering calls Transferring calls In case of the staff decides that he is waiter to provide the required information on caller’s request; sometimes it is necessary to transfer the call. The staff concerned must be aware of the duties and responsibilities of various employees. Always match the caller’s need to the person responsible and put them in contact with one another.

While transferring the call the staff should

•           Advise the caller regarding transfer

•           Provide the caller information as to whom he is going to talk

•           Brief the staff regards the caller and his need

•           Then make connection and transfer

It should be ensured that the now person would answer the queries of the caller. Call should boot be transferred just to avoid any problem. It is frustrating for a caller to be transferred from a person to another for number of times. This can lead to anger and angry clients will not buy service on offer no matter how good it is.

Normally, a caller should not be “put on hold”. In case it is absolutely necessary, then one should advise the caller that he/ she is put on hold and in between it is ensured whether the caller wish to remain in line.

Taking Message: Sometimes in the absence of contact persons it is necessary to take messages and transmit them to the person concerned on their availability. The staff should

•           Note the date and time.

•           Note the name of the person and his/her contact number.

•           Note the name of the person to be contacted for the caller.

•           See that the message is passed to the right individual and see that action on the message has been carried out whenever possible and within jurisdiction of the message taken.

All the employees should be trained and directed proper use and cleanliness of telephone equipments in particularly faults should be immediately reported for rectification. Disinfection is also recommended for telephone sets.

Handling guest complaints: from guests if any are very important and must be recorded in the complaints book. All complaints should be reported to the management who should speak directly to the guest concerned. Action should be taken to see that some problem or issue does not occur again.


Compliments offered by guests should be received with courtesy and the guests thanked for it.

Handling Guest in Different Situation:

Handling drunken customer

In the bar waiter often find same customer under the influence of alcohol. Law clearly states that such customers should not be served any move alcohol. But often the situation becomes unpleasant for the other guests. In such case, management should be called for to handle the situation. Tactfully the drunken person should be taken away from the bar for. Dialogue or for sending him home firmly but without causing him any physical injury.

Handling customer’s illness or accident

Every effort should be made to prevent accidents because or floor, from metal sticks, from broken furniture etc. In case major problems bar manager must be informed to handle the issue with compensation for his belongings. When a customer with special he/ she may be provided with special attention in a quiet and comfortable place away from the bar and should be provided with glass of water. If first is necessary this should be arranged properly. If necessary doctor may be called. Whichever of these situation occurs, the details must be carefully recorded with time, date etc.

Handling loss of customer’s property

It is usually notified by way of display that management is not responsible for any loss or theft of any properly belonging is handed over to any authorized bar stifle/ sh & ls duty bound to return it. In case of loss or thefts reported by a customer the same to be notified ‘to the management for action with police where itis warranted.

Welcoming and Departure of customers

When a customer arrives in he must be grated and welcomed and should not be left standing or noised. Depending Upon the relationship between customer and the, staff if any because of earlier regular visits he/she should be politely addressed in the normal forms in. Good evening, Sir, Good morning etc. or Good evening ladies and gentlemen. When there is a group of customers VIPs should be addressed with extra care and with special formality wherever the situation so demands of dignitaries has been available in the reference.

When customer leaves the bar, the staff should say “Good night” Sir, madam (for ladies), and hope to-see you again, or hope, you have enjoyed the evening, ensure that they have not left any personal belonging or the table or empty chairs when they were seated.Peg counting disputes: This should be avoided and customers should not feel that he/she was cheated on quantity or quality. Copies of bill at the time of services are sometimes recommended for the guests so that he/she himself keep note of his/her drinks.

Responsible Service of Alcohol

  • Sell or serve alcohol responsibly.

            Sell or serve alcohol according to provisions of relevant state or territory legislation, licensing requirements and responsible service of alcohol principles.

•   Provide accurate information to customers on alcoholic beverages according to enterprise or house policy and government legislation, including types, strengths, standard drinks and the alcoholic percentages of a range of frequently sold alcoholic beverages.

Assist customers with information on the range of non-alcoholic beverages available for purchase.

•  Identify issues related to the sale and service of alcohol to different types of customers, especially those at risk, and incorporate them into sales or service. Assist customers to drink within appropriate limits. Prepare and serve standard drinks or samples according to industry requirements.

•  Encourage customers courteously and diplomatically to drink within appropriate limits.

         •  Recognize erratic drinking patterns as an early sign of possible intoxication and take appropriate action.

•  Monitor emotional and physical state of patrons for signs of intoxication and ill effects of illicit or other drug usage.

            Where appropriate, offer food and non-alcoholic beverages.

•  Politely decline requests for alcohol to be dispensed in a manner that is irresponsible, or which encourages the rapid or excessive consumption of alcohol, and advise customers of the reasons for refusal.

Assess alcohol affected customers and identify customers to whom sale                                                           or service must be refused.

•  Assess intoxication levels of customers using a number of methods, including observing changes in behavior, observing emotional and physical state of customers, monitoring noise levels and monitoring drink purchases.

           • When assessing intoxication, take into account factors that may affect individual responses to alcohol.

• Identify customers to whom sale or service must be refused according to state and territory legislation, including minors, those purchasing on behalf of minors, intoxicated persons, and persons affected by the consumption of illicit and other drugs.

• Where appropriate, request and obtain acceptable proof of age prior to sale or service. Provide Responsible Service of Alcohol

           • Refuse to provide alcohol.

           • Refuse service in a polite manner and state reasons for the refusal.

           • Speak to intoxicated customers in a suitable and consistent manner, minimizing confrontation and arguments and pointing out signage where relevant.

              Provide appropriate assistance to customers when refusing service.

• Where appropriate, give patrons a verbal warning and ask them to leave the premises according to enterprise or house requirements, the specific situation and provisions of state or territory legislation and regulations. Use appropriate communication and conflict resolution skills in handling difficult situations.

• Refer difficult situations beyond the scope of individual responsibility to the appropriate person.

• Promptly identify situations that pose a threat to the safety or security of colleagues, customers or property, and seek assistance from appropriate colleagues according to enterprise policy.

Managing Conflict and Violence in Bars:

The potential causes of violence need to be controlled. The easiest way to prevent bar violence is to control how much alcohol a consumer drinks, and to limit violent interactions through the physical design of the establishment.

  • Controlling Intoxication
  • Promotions/Management

Promotions such as happy hours and discounts on alcohol lead to greater intoxication. By changing the promotions at the bar, alcohol consumption can be reduced.

Try to avoid incentives for intoxication, perhaps by offering specials on low alcohol drinks and good food.

It can be difficult to keep track of the amount of drinks served to one individual because there are often numerous bars and bartenders in one business.

Staff Interaction

Since intoxication can lead to increased violence, bar staff should be trained to control the situation.

Refusing a patron service due to intoxication or being underage can lead to a violent reaction. Staff members need to be trained in how to recognize intoxicated patrons and how to refuse service without causing problems.

Responsible beverage service training programs teach staff how to recognize and deal with intoxicated customers and prevent violent incidents.

Physical Layout

The amount of patron contact is influenced by the floor layout. Places where people are likely to run into each other the greater the chance of violent incidents. Overcrowding of the bar creates greater opportunity for conflict and violence.

When a bar is crowded, low-level incidents of aggression are more likely to escalate into violence the location of the service bars, entrance, restrooms, and tables can affect traffic flow and crowding. The bar can be designed to have a small amount of cross flow, and therefore less opportunity for interactions.

Steps to Phone Etiquette Excellence

  • Receiving Call
  • Greeting
  • Identify the Area of Response
  • Identify Yourself
  •  Identify Caller’s Details
  • Understanding the Caller’s Inquiry
  •  Answer to Caller’s Queasy
  • If not Familiar with the Caller’s Query
  • Getting Back to the Caller
  • Write Down the Message/Info
  • Repeat the Message/Info. Avoid Mistake
  • Thank Caller
  • Steps to Phone Etiquette Excellence

1.         Preparation—you can actually prepare to take a phone call. Taking certain preparation steps will help you listen better and concentrate more fully on what the customer is saying.

2.         A Strong Start—If a phone call gets off to an awkward start, it can go downhill quickly from there. This step teaches you a 4-part greeting that, if done right, will impress any caller.

3.         Building Rapport—There are proven techniques you can use to build rapport with a caller. Whether the caller’s a high-powered businessman or a soft-spoken elderly person, there are appropriate and effective ways to build rapport.

4.         Effective On-Hold Techniques—There’s a right way and a wrong way to put a caller on hold. For example, when’s the last time a receptionist politely asked you if you were able to hold?

5.         Effective Call-Transferring—This step teaches two effective call transferring techniques—the guided transfer and the description transfer.

6.         Speaking Clearly—Anyone who wants to succeed in business today should be able to enunciate and speak clearly. Remember tongue twisters? You can actually use them as a warm-up for doing telephone work!

7.         Proper Tone of Voice—Tone of voice is the nonverbal component of your telephone personality. Learn how to treat each phone call as a separate “performance”.

8.         Positive Speech—Your use of language can make or break a call. There are certain words and phrases that can quickly turn off a caller; conversely, there are words and phrases that are music to a caller’s ears.

9.         Effective Listening—this step reviews 10 Positive Listening Behaviors. You’ll also learn the right techniques for diffusing an angry caller.

10.       Practice the Golden Rule-Wouldn’t it be a better world if we all treated each other the way we wish to be treated? When you’re on the telephone with a customer, you should treat the caller with the same dignity and respect you extend to the owner of your company.

Sales Promotion in The Bar

Objective and activities:

The objective is to gain customer confidence, achieving satisfaction and achieving and maximizing sales.

For achieving the above objectives the bar staff must be well trained and motivated.They must be trained on the techniques of pleasing the customer with their services and style of entertaining with a bet of personal touch. The bar staff should be well aware of the various products in the bar and they should have special knowledge of the wine varieties and other liquids etc. so that they are able to suggest and push sales to the customers.

Many customers are attracted to a bar for the showmanship of the bar staff and their for the customers. Customers like to be treated as individuals and to feel that they are valued and welcomed by the bar. Cleanliness, tidiness must be maintained from opening till closing and for days together to attain the good will to draw customers from far and near.

Everything in the bar should be maintained on high standard to attract customer. The bar menu must be attractive and explicit in terms description, price and other details. Composition of cocktails, there explanation etc. if any must be properly projected for sales promotion. Wine list etc. should be attractively printed so that customers may like to venture new products with confidence. Names of international wine varieties are difficult to pronounce by Indians, hence suitable aid in the wine list may be provided to help guest to pronounce it properly, so that he/she can place order confidently. The pronunciation can be simplified if translated version is also printed in local languages.

“Tent cards” recommending particular drinks may be placed on the tables in the bar. This is a proper sales aid and this displays the products   that are to be prompted.

The display shelves should not be used for storage of glasses etc .This waste valuable display space to product promotion. Attractive posters and sales promotion literatures may also be suitably displayed.

Some bar provides some times namkins, peanuts etc. free of cost with bottle of beer etc. this is also a method of sales promotion.

One complimentary for one ordered

In association with the manufacturer of alcoholic drinks, many bar now-a-days promoting their bar sales offering complimentary drinks.

Happy hour

This is a new concept in India. During the less crowded time or beyond “pick hours” of the bars discount on drinks offered.  This helps the establishment to run with greater capacity during so called empty hours.

Company sponsored cocktail parties and other festive occasion help bar to promote sales in their establishment. A proper control is necessary for managing such events.

In fact the beverage sales staff should be smart enough and should have the ability to judge the spending mood and power of their guests and accordingly he should be able to push the sales.

 The bar man/service staff should properly offer/ suggest guests to select their drinks/ cocktails from the very start of the dinner/lunch where guests comes for food as well as for drinks .Bar staff should be alert to  judge guests well in advance for  repeat drinks  instead of waiting for the guests  call for order. They should also    promote   finishing drinks at the end of a meal where ever possible.

In a big Bar or in Restaurant where drinks are served, “liqueur trolley” helps sales. The arrangements and supply are visible and attractive for the guest- and them sometimes invariably

Order for liqueur/Brandy etc. and the customer also appreciates seeing full measure being poured out in front of him. In fact either from the trolley or out of salves, the service should be in front of the customer to see for himself. A positive approach in order taking and service will surely increase sales. Customer may be always encouraged into ordering by a positive approach when they might otherwise not have bothered.

Properly introduced bonus schemes can be an incentive to staff to promote sales. Bar management sometimes consider providing additional attraction in the bar like dance, music cabaret, disco, etc. These are very much related to sales promotion. Over all policy should be to provide relaxation and entertainment. Some customer gets high after couple of drinks and sometimes misbehaves with   ladies. Such situation should be strictly avoided and customer must not have any unpleasant experience. Any disputes with drunken customers should not be allowed at any cost and avoided tactfully.

Bar Control

In general the control principles are more or less same as that of food cost control. Hotels/Bars etc. have Bar licenses – one for sale of liquor in bar and second for service in rooms or other outlets.

The place for storage of bottles as‘well as the vending has to be separate for both the licenses. All State Excise laws must be adhered to. All liquor, soft drinks and tobacco be maintained in the bar stock register and maintained by the bar man.

Controlling Beverage Revenues

Three major areas of beverage management control beverage revenues: purchasing, bar setup, and service. Revenue control ensures that the greatest amount of revenue possible is generated by the sale of each individual drink or bottle of wine. Effective control begins with purchasing guidelines laid down by management.

 Bar Setup

Depending on the variety of services offered by a restaurant, three types of bars can be used:

1.         Front bar: A direct customer service area located in the public area of the restaurant

2.         Service bar: generally located adjacent to the kitchen for table servers’ use

3.         Special-function bars: generally portable and setup for private parties and   group functions.

Each type of bar will have an established par stock regardless of its application within the restaurant. Par stock is the established selection of beverages that will be served from the bar and the exact quantities of each that should be on hand at all times. This includes alcoholic and nonalcoholic beverages as well as mixers. Management must establish the par stock as an important function of controlling beverage revenue.

 It is generally the responsibility of the bartender closing down a front or service bar to submit a requisition for beverages needed to establish bar stock for the next service. The opening bartender is responsible for picking up requisitioned beverages and bringing the bar stock up to par. An example of a bar requisition is seen in Figure 6-2.

By involving both bartenders and a formal requisition, a cross-check is established to ensure theft control. Special function bartenders are issued a bar stock based on the established needs of the party If drinks are sold on a cash basis, then the amount of beverages returned at the end of the function must tally with the amount consumed.

Bar Service

Bar service involves a number of functions which can affect beverage revenue. Pouring, mixing drinks, customer relations, and cash transactions are the major functions that have established standards and must be strictly supervised

Beverage service involves the pouring and mixing of drinks. In order to establish both quality control and revenue control management must determine a pouring policy and provide drink recipes for mixed drinks.

Pouring is the way in which alcoholic beverages are measured from the bottle. Free pour allows the bartender to pour from the bottle without an established measure. Often a pouring cap is placed in the bottle top to indicate measure by ounce. Measure pour requires the bartender to use an established measuring

•Bar Requisition                                                                      Date _______________


                        Item                 Unit #              Unit Cost                    Total Cost






Requisitioned by:

Issued by:        –

Received by:

Date: ________________

Bar Requisition

Glass, depending on the amount of beverage to be mixed. Most alcoholic beverages are measured by the ounce and indicated as 1, 1.5, or 2 ounces.

Effective pouring control involves using the established glass size for each drink. Drinks which are poured straight on ice use 5-ounce rock glasses. Drinks which require added ice and nonalcoholic mix use 8-ounce highball glasses. Specialty drinks can use a wide variety of glass sizes. Wine glasses are designated by shape and size according to the type of wine being served. Figure 6-3 shows the wide variety of bar glassware used in most full service bars.

Creating high-quality mixed drinks consistently requires standard beverage recipes. Beverage recipes, like standard food preparation recipes, should list a yield, ingredients, and complete directions and designate the style of glassware. An example of a beverage recipe for a single serving is seen in Figure 6-4.

The beverage recipe in Figure 6-4 is for a mixed beverage yielding 12 portions. This preparation method is effective for bars where seasonal or specialty drinks are popular. Premixed beverages are time-saving and ensure consistent quality

Beverage pricing method

The most common method used to price beverages for restaurant operations is based on management’s desired beverage cost percentage. For example, $18.50 is the purchase price paid for a fifth (750 milliliters) of bourbon. The desired beverage cost is 50 percent. Beverage sales must total $37.00 for the contents of the bottle. If 1.5 ounces is the standard measure for the bar, then this 750-milli¬liters bottle will yield 16 drinks. If drinks are sold at $2.00 each, total revenue for the, bottle will be $37.00.

Bottle Cost                    Beverage Cost                         Bottle Selling Price

$18.50                         50%                        =                            $37.00

Bottle Size                  Drink Portion Measure                               Yield

25 ounce          -r                    1.5 ounce                    =       16 drinks

Bottle Selling Price                   Yield                 Price per drink selling price

$37.00 -r                                   16       =          $2.00

By averaging drink prices in this category at $2.50 per drink, management can absorb a range of bottle prices from $18.50 to $22.00 and maintain an overall 50 percent beverage percentage

 Beverage prices must also reflect the costs of mixes and condiments in order to control overall costs effectively. For example, a martini uses 1.5 ounces of gin and 0.5 ounce of vermouth for a total of 2 ounces. To this is added the cost of bar olives or onions, totaling approximately 12 cents. In terms of the 50 percent desired cost percentage this cost must be valued at 24 cents. If the beverage cost for 2 ounces is based on $15.00 for a 750-milliliter bottle of call gin, then pricing must be calculated as follows:

Bottle Cost        Beverage Cost %      Bottle Selling Price

            $15.00 ÷                  30%         =                $45.00

            Bottle Size                  Drink Portion Measure                              Yield

            (750 milliliter) 25        ounce+                  2 Ounces                    16 Drinks

            Bottle Selling Price                       Yield                     Per Drink SellingPrice

            $45.00 ÷                   16           =              $3.00 ($2.81)

            Per Drink Selling Price                            Food Cost               Adjusted Selling Price

            $2.00   +          0.50     =          $2.50

Management can make significant changes in the contribution of beverage sales to gross profit by decreasing the beverage cost percentage to 25 or 30 percent.

Bottle Cost                    Beverage Cost%                   Bottle Selling Price

$15.00 ÷                 50%                           $30.00

Bottle Size                  Drink Portion Measure                             Yield

$(750 milliliter)           ÷               2 ounces     =              16 Drinks

 25 ounce

Bottle Selling Price                       Yield                     Per Drink Selling Price

$30.00 ÷                  16            =               $1.90

Per Drink Selling Price                            Food Cost               Adjusted Selling Price

            $2.00   +          0.50     =          $2.50

Control of beverage theft

Controlling theft in alcoholic beverage serving settings presents unique prob¬lems for management. The opportunity for theft presents itself in many ways in both front and service bars. Computer food service management systems have greatly reduced theft as drink sales are recorded and purchasing requisi¬tions reconciled against sales. However, opportunities still exist in the service segment of beverage functions.

The most common methods of beverage theft are the following:

I.          Overcharging customers: Employees ring up a lesser amount on the register and pocket the difference between the price paid by the customer and recorded on the sales tape.

2.         Undercharging customers: Employees over pour drinks or substitute pre¬mium for call brands.

3.         Oveipouring: Employees pour a measure greater than specified for a drink.

4.         Underpouring: This is often done to cover up overpouring and may be accomplished by either overpouring or charging for house brands and giving call brands.

5.         Diluting bottle contents: Employees pour off a certain amount of the bottle contents and replace it with water. Charges for drinks made from the poured-off liquor are not entered into the register.

6.         Charging for drinks not served: Employees resell a drink previously paid for by a customer who did not receive it.

 Bar situations that involve a limited number of employees are often subject to many of these practices. Larger operations where supervision can be pro¬vided can limit opportunities for theft.

Bar spoilage

Any flat bear or spoiled drink is written off by F and B manager F and B controller or is returned to the supplier for replacement whenever possible. Those broken or spoiled in store/ cellar and can not be replaced by supplier are destroyed by a committee comprising of F & B controller and/or chief accounts officer and manager (M.M.&D.) and written off. Sales of the shift of each bar are recorded bill wise in a wine pricking sheet (WPS) (see sample format).

Bar billing procedure

All BWS, spirits cigar and cigarettes can only be picked up from the bar against a Bill/bar order picked (BOP).

Control means

•           You adhere to your predetermined standards while you exercise restraint or direction over the price you pay to buy, prepare and sell drinks.

•           You know your market as your bar calls to a specific market. Standard vary for different markets. You set standards appropriate to your market before you buy, prepare and sell.

•           You prepare cost control procedure for controlling all your costs you need records which give you information you must have in order to make sensible and wise decision to control and improve your bar service and functions.

Salient Features of the Beverage Control

•           Cost control saves money for the establishment.

•           Boost profit.

•           Cost accounting cuts unnecessary spending.

•           Avoiding pitfall in purchasing.

•           Boosts quality service and control.

•           Professionalism in management and service.

Control cycle

The four major steps are involved in beverage control as under.

•           Establish standard

•           Check actual performance

•           Identify deviation from predetermined standards

•           Take corrective actions

Scope of controls

•           Control before the event (Pre-control)

•           Setting target

•           Budget

•           Budgetary control

Control during the event (concurrent control)

•           Purchasing

•           Receiving

•           Storing and Issuing

            Service and cash

Control after the (corrective control)

•           Setting up control system

•           Calculation of product cost and preparation of cost reports

•           Analyzing reports and advising management for correction action.

Each of these six stages constitutes a highly critical area of food and beverage cost control. Organization and duties of control staff: In large organization F & B controller post can be kept but in small establishment one control assistant should be made responsible for control and report to his superior in assistant F & B manager onto similar designated authority.

Caller control

A system of cellar control (wine stores) and proper costing must be introduced. The system however, varies from establishment to establishment. In general following books of records are necessary for the control system.

•           Order book

•           Goods inward book

•           Cellar cards

•           Bin cards

•           Goods return book

•           Stock book

•           Departmental requisition book

•           Daily consumption sheets

The cellar is the focal point for the storage of alcoholic and non-alcoholic beverages. Ail service points such as bars, dispense bar, lounge bar, cocktail bar, saloon bar and other places draw the stock on a daily or weekly basis from the cellar (stores). Adequate space is to be provided depending upon the establishment and their sales.

All the bars shall keep a separate stock of liquor which is sufficient for a period of one day or week. At the end of this period of time they requisition for the amount, consumed for that day or week, thus bringing their total stock up to the set stock that is keeping the stock up to a particular level to be determined by the requirement in view of turnover. In the cellar where bin cards are ‘used then every time a wine or received or issued it will be entered on the appropriate bin cards to indicate remaining total balance. Thus, a bin card provides information at any given time the total amount of each particular wine held in stock. This will alert the cellar man’ to arrange further stock on ordering from the supplies.

Bin cards format

In the dispense bar, as all drinks are checked for before issue, a daily consumption sheet is completed each day after the service by writing down the sales shown on the top copy of wine checks. The consumption sheet will record the complete stock hold in the dispose bar.

Bin cards may also be completed for checking the liquor. At the end of the week the consumption sheets may be totaled up, thereby showing the total sales for that period. These totals may

Name of liquor/wine                                                               Bin No

Date    Received         Balanced         Issue

Than be transferred on to a bar stock book for costing purpose. Where liquor consumed is not checked for any way then either a daily or weekly stock is taken so that the amount to be requisitioned from the cellar may be noted. This then brings the bar stock book up to its required level, which is the ‘par’ stock. The daily or weekly consumption (sales) would then be cost settlement and the cash total to the daily or weekly income. That is cash in the ‘till’.

Format of Stoke Book

Name of the drink                   Bin

Na                                           Opening stock Receipt

Total    Closing stock              Consumption               Principal          Unit     Total

Those are several formats of- some ITDC groups of totals (Elite/Classic and comfort) are also shown as example in the following pages.

Check procedures for high cost and loss:-

In the following areas of control are not imposed result high cost and loss:


•           Purchasing at high price

•           Pilferage/leakage

•           Too much open market purchases

•           No standard purchase specification

•           Not availing and book discounts

•           Not sensitive to market fluctuation

•           Unwise purchase

•           Failure in right purchase method

•           Not buying right quantity at right time

•           Same person purchasing as well as receiving


•           Faulty receiving without referring purchase

•           Accepting substandard quality

 ∙         overlooking defects in the supply

•           Time gap in receiving and storing

•           Absence of senior people during receiving

•           Lack of knowledge in the part of receiving person.

Storing and Issuing:

•           Improper storage

•           Spoilage, pilferage and breakage in stores

•           Stock register not up to date

•           Issuing without proper requisition

•           Not following F/BO procedure

•           Not keeping records of slow moving and dead items.

Property of products:

•           Not following proper recipe

•           Not following measures

•           Indenting not according to need

•           Unskilled staff

•           Faulty equipment

•           Over measure or short

•           Lack of co-ordination among staff

•           Lack of inventory control in caller

•           Pilferage and waste

•           Lack of sale forecast

•           Using expensive items where cheaper substitute can be used

•           No record of transfer, entertainment

•           Not following FEED

•           Not using right procedure and equipment.


•           Lack of sales promotion

•           Lack of salesmanship in staff

•           Pilferage

•           Not reporting and returning unused items

•           Defective BOT control

•           Misuse of costly ingredients

•           Unskilled order taken

•           Accidents etc.


•           Under charges

•           Cheating

•           Money collected without preparing bill

•           Accepting invalid and expired credit card

•           Accepting counterfeit currency notes

•           Bad debts

•           Discounted sales

•           No proper audit

•           No study of sales summary

Control department:

•           Not making BOT/KOT will bill

•           Not analyzing BOT/KOT

•           No periodical check on cost and inventories

•           Not comparing market position for fixing, sales cost


 Out of my study, I have learnt essential facts about the banquet operation, necessary equipments for operation, food and beverage, customer satisfaction, bar provision etc in order to effective I come to know interesting and useful information about the banquet and the places where the foods and beverages is served. Here also, I have learnt essential facts about alcohol and its usage, misusage. Before preparing this research paper I hardly knew anything about banquet operation and alcohol and the current situation in world. At the time of its preparation, I come to know interesting and useful information about banquet operation and foods and alcohol and its abuse.

Radisson Blu Water Garden Hotel


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