Complaint Letter by Employee for Air Conditioner is not Working

Complaint Letter by Employee for Air Conditioner is not Working in Office

[Here briefly focus on sample Complaint Letter by Employee for Air Conditioner is not Working in Office. You can follow these sample format of request letter to the Maintenance department of the company for an annual checkup and necessary repair of AC in the office by Employee or Worker. You can modify these sample as your requirement.]

Date…

Higher Authority…

Department Name…

Company/Institute Name…

Address…

Sub: Complaint Letter for Air Conditioner is not Working in Office

Dear Sir,

Before the start of summer, we requested for Air Conditioner Service by your company. The electrician did service of all the ACs and assured us that they will not cause any problem for the whole summer. (Describe in your own words). I myself made sure that none of the AC was missed.

However, last week the AC was making weird noises so we thought that there might be some problem with the grills. (Explain the actual cause and situation). After the janitor cleaned the grills and put them back, the AC stopped working. It has been really inconvenient for the whole staff and working without AC in a closed office is unbearable in this scorching heat.

We have been ordering your services for 3 years and this is the first time that such a situation arose. (Explain on requirements). I request you to kindly send someone immediately to our office and repair the AC. You may contact me for further queries.

Best Regards,

Your name…

Job Designation…

Department Name…

 

Another format,

Date…

Higher Authority…

Department Name…

Company/Institute Name…

Address…

Sub: Complaint Letter for AC Not Working in Office

Respected Sir,

With all due respect, I am writing this letter with a complaint regarding your services. Since the past week, the AC installed in my office has not been working properly. In the start, I was very pleased with the AC. (Describe in your own words).

However, since the last week, it hasn’t been cooling the office properly. I called your office to ask someone for help and they assured me they would send someone to fix the problem. No one has come to see the problem yet and it is very hard for us to sit in our offices without cooling due to the immense heat. (Explain the actual cause and situation). I tried checking the problem myself and I think there is something wrong with the wiring. I have been using your services for a long time and am well aware of your professionalism when it comes to working. (Explain on requirements).

I hope you will take notice of my complaint and provide an affirmative response soon.

Best Regards,

Your name…

Job Designation…

Department Name…