Letter for Booking of Auditorium or Reservation of Hall for Meeting

Letter for Booking of Auditorium or Reservation of Hall for Meeting

[Here briefly focus on sample Request Letter for booking of Auditorium or Reservation of Hall for Meeting. You should follow all the required criteria. You can modify these formats as your requirement.]

Date…

Authority name…

Auditorium or Hall Name…

Auditorium or Hall address…

Sub: Letter for Booking of Auditorium for Meeting

Dear Manager,

We are going to have an Inter School debate competition (Your meeting purposes) next month (date) for which we wanted to book your auditorium. This competition (Meeting purpose) is going to held on (Date) of next month. The audience is estimated around (number of persons0. The timing would be from (Time to time).

We need that the auditorium should be facilitated with proper siting, ventilation, and air-conditioning. 9Any other requirements). We also require a good sound system, two tables, and enough chairs on the stage. We also want a good drinking water and washroom facility. It would be grateful if you confirm the availability of the auditorium within a week.

Sincerely,

Your name…

Contact no. and signature…

 

Another format,

Date…

Authority name…

Auditorium or Hall Name…

Auditorium or Hall address…

Sub: Letter for Reservation of Hall for Meeting

Respected (Name/designation),

With all due respect, it is stated that I work in an NGO, (organization type), my name is (Name) and my NGO has to hold a conference meeting for which we require a conference room. AS our NGO is the non-profitable organization we are not being able to afford all those fancy conference rooms. I came to know that the city library (Space name) has a very good and maintained conference hall. Sir, I would be very thankful to you if you reserve this conference room for one day to our NGO. The time and date are mentioned below.

Please pay heed to my kind request.

Sincerely,

Your name…

Contact no. and signature…