Meeting Request Letter with a Potential Donor

Meeting Request Letter with a Potential Donor

[Below briefly describe on sample Meeting Request Letter with a Potential Donor. It’s hard to get sponsors and donations and they always decline letters and emails so now we want to see them in person to discuss our visions and missions. You can make changes as per your requirements.]

Date…

Respected Donors,

Job/Business type…

Address…

Sub: Requesting a Meeting

Dear Donors/sponsors,

I am writing to you because I would like to request that we have a face to face meeting. The founders and executives would like to meet with you in person so that they can discuss our work and that massive help that you all do to contribute. (Describe in your own words). We would also like to discuss our vision of our business and our mission or goals for the future. (Explain the actual cause and situation).

We plan to have a banquet in our main hall and use this as the center of the meeting. (Explain on meeting agenda and other situation). There will be lunch and drinks and even some entertainment. We are all looking forward to meeting each and every one of you. (Explain on requirements). I hope that you all come.

Kind regards,

Your Name…

Job Designation…

Institute name…

 

Another format,

Date…

Respected Donors,

Job/Business type…

Address…

Subject: Request to join our donor’s meeting to be held on (Date)

Honorable Sir/Madam,

As you know that (Welfare/foundation/association name) is helping people of (Area, city name and group of people) to rehabilitate from their poor health conditions to a normal life and your donations have always been among our highest donation funds received annually. (Describe in your own words). Participation of (Company name) has always been an honor for our Trust. I would like to request your kind presence at our annual donors meeting at our office. (Explain on meeting agenda and other situation).

In this meeting, we will discuss the annual report on our performance and our achievements as you can find enclosed with the invitation letter. Problems faced by our dedicated teams at different levels in (Area, city name and group of people) will also be discussed. In the end, we would request the suggestions that our donors can give to further improve the scope and performance of the projects. (Explain the actual cause and situation).

Your presence is very important to us and has its impacts on the much needy people of (City Name). (Explain on requirements). (Welfare/foundation/association name) will be looking forward to giving you a very warm welcome.

Sincere regards,

Your Name…

Job Designation…

Institute name…