Request Letter for Delivery of Spare Parts as Office Requirements

Request Letter for Delivery of Spare Parts as Office Requirements

[These are sample Request Letter for Delivery of Spare Parts as Office Requirements. You can follow these sample request letter to ask for the delivery of spare parts for maintenance of office machines, printers, computers, networking, cables, WAN, LAN etc. In this letter you are asking from the vendor/supplier to deliver the required spare parts and services of maintenance engineer for urgent services.]

Date…

Authority name…

Manager Customer Services…

Company/Institute name…

Office Address…

Subject: Request for Delivery of Spare Parts

Dear Sir/Madam,

We at (Company and Department name) require two toners for photocopiers (Items type) Panasonic Model No. XYZ-123. (Describe in your own words). Please deliver the toners at our (Office address). We need them very urgently because we do not have any single toner as backup and our office work is highly disturbed. (Describe your requirements).

Looking for your response.

Thanks and Regards,

Your name…

Manager Administration (job designation)

Contact information…

 

Another format,

Date…

Authority name…

Manager Customer Services…

Company/Institute name…

Office Address…

Sub: Email for Spare Parts Delivery

Dear Sir,

It is a request for delivery of spare parts (Items type) for maintenance of computers (details sent in an approved quotation) urgently. (Describe in your own words). As mentioned in our maintenance contract you are bound the provide all the required services within five / seven days after final approval of the quotation. (Explain the actual cause and situation). Our office work is suffering and needs urgent maintenance. Please reply back with the time and date when you will visit our office for maintenance work.

Sincerely yours,

Your name…

Manager Administration (Job designation)

Contact Information…