Request Letter format of Cancellation of Reservation

Request Letter format of Cancellation of Reservation

[Below briefly describe on sample Request Letter format of Cancellation of Reservation. You can follow these sample letter to cancel the reservation you previously made with a hotel for personal, family, company, CEO, business etc. You can make changes as per your requirements.]

Date…

Hotel manager…(Job designation)

Hotel name…

Address…

Sub: Cancellation Letter of Reservation in Hotel

Dear (Hotel Authority),

I am writing to you because I have a reservation for five people (more/less) at your hotel restaurant. I would like to cancel please due to some member of that party not being able to make it last minute. (Describe actual problem and situation). I am sorry for any inconvenience that we may have caused but due to personal reason, I cannot explain why we have to cancel our reservation. (Show your cause)

I know that you are very busy and it is very hard to get some space but again really sorry from my all of party. (Show apology) But I still do look forward to coming in the future.

Kind regards,

Your name…

Contact no. and Signature…

 

Another Format,

Date…

The Manager, (Job designation)

Company/Institute name…

Address…

Sub: Letter of Cancellation of Reservation

Dear Sir,

I am herewith enclosing the tickets that were made reserved (date) for the train/bus Business Express on (date) and apply for cancellation of this reservation due to some unavoidable circumstances. (Describe actual problem and situation). As it is the policy of Railways that if the reservation is made cancelled before 48 hours from departure time of the train then 10% amount will be deducted and the rest shall be paid to the passenger. (Describe rules and regulations).

Therefore, you are requested to please cancel the above-said reservation and grant me the rest amount after deduction 10% of its total.

I shall be thankful to you for this favour.

Kind regards,

Your name…

Contact no. and Signature…