Sample Application format for Duplicate Birth Certificate Letter

Sample Application format for Duplicate Birth Certificate Letter

[Below briefly focus on Sample Application format for Duplicate Birth Certificate Letter. You can follow these sample application to ask for a duplicate birth certificate as you have either lost the original one or you need to send documents and they need a sealed official copy. You can modify these sample as your requirement.]

Date…

Authority Name/Job Designation…

Commissioner/District/Certificate office…

Office Address…

Sub: Application for Duplicate Birth Certificate

Dear certificate office,

I am writing to you because I would like to request to have a copy of my birth certificate. My name is (Your Name) and I am (Age) old. When I was a kid my mum and dad got a divorce and I stayed with my mum. (Explain the actual problem and situation). I am applying for my first passport however I need my birth certificate but my dad took all the original documents and when I got back into contact with him after so many years he looked all over for it and couldn’t find it. (Describe in your own words).

So for this purpose, I need a duplicate of my birth certificate so that I can send it to the passport office and they have all the proof they need. (Explain on requirement). I hope that you can help me with this matter and as soon as possible. Many thanks and I look forward to hearing from you.

Yours sincerely,

Your Name…

Address…

Contact information and signature…

 

Another format,

Date…

Authority Name/Job Designation…

Commissioner/District/Certificate office…

Office Address…

Sub: Application for Duplicate Birth Certificate Letter

Respected Sir/Madam,

I am (Your name), having date birth of (Age and Birthdate), Son/daughter of (parents name).

Unfortunately during the shifting of house, I lost my Birth Certificate and could not find it anywhere. (Explain the actual problem and situation). As I am applying to universities, I cannot complete my application without this important document. I request you to kindly send a duplicate of my birth certificate on my permanent address as soon as possible because I am close to meeting my applications deadline. (Describe in your own words).

I have attached the form which contains all the information. (Explain on requirement). You may contact me for further queries. I would be very grateful to you.

Best Regards;

Your Name…

Address…

Contact information and signature…