Sample Car Booking Cancellation Letter Format

Sample Car Booking Cancellation Letter Format

[Here briefly describe on sample application letter for cancellation of Car Booking. You should follow the company’s rules and regulation. You can modify this format as your requirement.]

Date…

Manager,

Institute or showroom name…

Institute or showroom Address…

Sub: Letter for Car Booking Cancellation

Respected booking staff,

I am (name) and I booked a (Car name and number) last week (Date) through a phone call. I am writing this letter to cancel that booking. I already did give your company a phone call but they asked me to send a letter to the booking department. The electronic receipt for the booking of the car is attached to the letter. Please cancel my booking and let me know once it’s done.

Thank you,

Name…

Address…

Contact no and signature…

 

Another format,

Date…

Manager,

Institute or showroom name…

Institute or showroom Address…

Sub: Application for Car Booking Cancellation

Dear [Car Agency Name],

I have previously made a booking for a [car name and type] and would like to cancel it due to [state the reason]. My booking number is [car booking number]. Enclosed with this [letter/email] are copied from the booking details and the receipt for your reference.

I am not familiar with the cancellation process, so please advise me if I need to fill some form or if there is some other formality. As per your policy, there are no cancellation charges if I cancel [one week] prior to the booking date, so I kindly ask you to refund my deposit in full.

Please revert back to me and confirm that my booking has been canceled. I surely welcome a future opportunity to book one of your cars and I regret that this has happened as much as you do.

Sincerely,

Name…

Address…

Contact no and signature…