Sample Dishonoured Cheque Letter format before Action

Sample Dishonoured Cheque Letter format before Action

[Here briefly describe Sample warning letter to your clients for dishonored payment cheques before any legal action. Some time payment cheques and post dated payment cheques get dishonored when presented in the banks. Payment cheque holder can take legal action against the cheque issuer for clearance of payment. But payee should inform the cheque issuer for this issue. You can customize this letter as per your requirements.]

Date…

Client name…

Office/Home Address…

Sub: Warning Letter after Cheque Bounce

Dear Sir,

I am writing this letter to inform you that the cheque which you allotted to (Account title) on behalf of (Name) published on (date) got bounced due to some error of writing in it. (explain error type). It was issued on the total amount of (Money amount) only. As you know that this payment has already been delayed and both companies relations can get seriously bad on the further delay of this payment so you are requested to kindly reissue this cheque today and inform me as soon as possible so that I may withdraw this amount and deposit it in (Account holder) account. Kindly check again for any errors.

I hope you will respond to my request as soon as possible. Thanking you in advance.

Regards,

Your name…

Accounts Director (Job Designation).

 

Another Format,

Date…

Client name…

Office/Home Address…

Sub: Warning Letter after Cheque Bounce

Dear Sir,

Your Cheque No.000-123-456 dated (Date) drawn on (Bank name and branch name) for (Amount of money) has been refused by the said bank. this rejection has been due to two counts:

  • There is an insufficient amount in your account.
  • Your signature does not tally with Bank’s teller.

Mr. (Name), it is crime to issue a cheque when the amount is insufficient in your saving account. It is a trouble for the two banks, the one to whom you issued the cheque and the second (to the bank) on whom you drew it. If clients like you cause us so much botheration, the total work of the bank suffers heavily. Under the rule of the (Law code), you are liable for criminal proceedings. I am returning the dishonored cheque to you.

Now it becomes your duty to issue a fresh cheque with your real signatures. But prior to all this you should go to the Bank and deposit the required amount of  (Money Amount) otherwise the second cheque will meet the same fate.

I hope this much of courtesy and cooperation from your old bank is more than sufficient. This is a special concession given to you only. If it had been the case of somebody else, the cheque would have entailed penal action.

Please cooperate with us for the best customer’s service.

Yours Truly,

Your name…

Job designation….(e.g., Bank Manager)