Sample Explanation Letter to Boss for Negligence of Duty

Sample Explanation Letter to your Boss for Negligence of Duty

[These are sample Sample Explanation Letter to your Boss for Negligence of Duty. You can follow these format of explanation letter to your boss/employer and telling them about why are you not more present at work nowadays what is lately going on with you. You need to modify this sample according to your needs.]

Date…

Authority name…

Job Designation…

Department name…

company/Institute name…

Office Address…

Sub: Explanation Letter for Negligence of Duty

Respected Manager,

I received a warning letter from the company yesterday (Date) with regard to my negligence of duty and was asked to write an explanation letter. I am really sorry for my unacceptable behavior and I know that there is no explanation that would justify my negligence but I am actually going through a really rough time. (Describe in your own words).

My father/mother is sick and s/he is admitted to the hospital for a week (more/less). Every day before coming to work, I have to go to the hospital and check up on his/her on a daily basis which makes me late at work at times. (Explain the actual cause and situation). During my work hours, I use my phone to call my wife to see how my father/mother is doing. I am really tensed and this distracts me so I can’t pay attention to my work. Taking leave is also not an option as I am in desperate need of money to pay the bills. (Explain all about the problems).

I am again sorry that I disappointed you but I assure you that you will not hear such complain again. I will put all my focus on work and try to come on time. (Describe your requirements). I hope you accept my apology. Thank you.

Best Regards,

Your name…

Job Designation…

Department Name…

 

Another Format,

Date…

Authority name…

Job Designation…

Department name…

company/Institute name…

Office Address…

Sub: Written Explanation Letter for Negligence of Duty

Respected Sir,

With all due respect, I am writing this letter to explain why I have been neglecting my duty lately. I know you are disappointed with my recent performance but I have been very tired and stressed out. (Describe in your own words). Recently, my father/mother has been very ill and s/he has been admitted to the hospital. S/He is on a ventilator and the doctors have said that s/he does not have much time. (Explain the actual cause and situation). My health has also been deteriorating day by day and this is why I am not able to focus on my duty. My mind keeps pondering around my mother/father’s health and what I will do if something happens to him/her. I excuse myself for not being able to focus on my duty lately and I hope you will pardon my negligence. (Explain all about the problems).

Please do keep my father in your prayers and hope that he gets well soon.

Best Regards,

Your name…

Job Designation…

Department Name…