Sample Invitation Letter to Media for Coverage of an Event

Sample Invitation Letter to Media for Coverage of an Event

[Here briefly focus on Sample Invitation Letter to Media for Coverage of an Event. You can follow these sample letter to media representatives and media organizations to invite them for media coverage of an event, festival, program, sports, exhibition and conference, press conference etc.]

Date…

Journalist/Editor name…

TV/News Media name…

Address…

Sub: Invitation to Media Coverage

Dear Sir,

It gives me pleasure to welcome your representatives for coverage of our annual function (Type of function) on (date: dd/mm/yy) at (School/Institute name). We are striving to educate our children extensively and 20% of the students in our school are acquiring education absolutely free. (Describe in your own words). The main purpose of this coverage will be to promote free education to our children if their families do not afford it. The event will come to an end within two hours and we require full coverage from your cameramen so that it may be run on your channel after getting it for at least 30 minutes (More/less). (Explain all about conditions).

We shall receive the entire team of your channel with open arms and they shall also be served with dinner at the end of the function.

It is therefore requested that invitation from (School/Institute name) may please be accepted for providing coverage to our annual function (Type of function) for print media as well as digital media.

We look forward to a successful working relationship in the future if you require any further information; feel free to contact me any time.

With regards,

Your name…

Principal, (Job designation)

School/Institute name…

 

Another format,

Date…

Journalist/Editor name…

TV/News Media name…

Address…

Sub: Invitation letter for media coverage

Dear Sir,

It is a great pleasure to cordially invite you to our event. Our company is arranging a small event (Event type) in which we would like to have your media coverage. (Explain on event and arrangement type).

The event consists of various sports activities, speech by chief guest and award distribution ceremony. Well-known personalities are invited as guests. I believe it will make good content for your channel as well. Schedule of the event along with a list of guests is attached to the back of this letter. (Describe in your own words).

Please inform us within three days (More/less) of receiving this letter about your approval. That is to avoid any difficulties before the event.

Thank you.

Your name…

Public Relations Officer (Job designation),

Company/Institute name…