Sample Letter for Booking a Conference Hall

Sample Letter for Booking a Conference Hall

[Here briefly describe on sample Request Letter for Booking a Conference Hall. You must describe all rules regulations and requirements. You can modify these formats as your requirement.]

Date…

Authority name…

Conference Hall Name…

Conference Hall address…

Sub: Letter for Booking a Conference Hall

The Manager,

It is apprised that our office management intends to arrange a party for the staff of our office and their families in your hotel on the coming (Date) night. (booking causes). The approximate number of persons including children can be (Number of people). In this party it intended that dinner will be also got arranged from your hotel.

In this context, you are requested to book a hall with sitting arrangement in your hotel keeping in mind the number of heads as mentioned above. The menu for the dinner will be conveyed to you after your confirmation letter for the subject booking. You are, therefore, requested to confirm this office in writing by tomorrow afternoon so that our representative may visit your hotel for advance payment and other required formalities.

Thanking you in anticipation,

Your name…

Contact no. and signature…

 

Another format,

Date…

Authority name…

Conference Hall Name…

Conference Hall address…

Sub: Letter for Booking Community Hall

Dear Sir,

I am writing to express my strong interest in booking (Conference Hall name) hall on (Date) for annual function of our organization. Let me introduce ourselves; we are a team comprises of more than (number of employees) employees and work for the betterment of deaf, dumb and blind people. (booking purposes). We educate them and enable them to live their lives like a normal person in the society. In the last of every year, we arrange a function to encourage the people whom we prepare and impart new life.

In order to arrange the above-mentioned function, you are requested to please confirm the booking of community hall for the annual function of (organization name) Organization. For this purpose, if possible then direct your representatives to visit our organization to make contact on phone at least.

I would appreciate your immediate attention to this letter.

Thanking You,

Your name…

Contact no. and signature…