Sample Letter for Cancellation of Hotel Room Reservation

Sample Letter for Cancellation of Hotel Room Reservation

[Below briefly focus on Sample Letter for Cancellation of Hotel Room Reservation. You should specific cause for cancellation. You need to modify this sample according to your needs.]

Date…

The hotel manager,

Hotel name…

Address…

Sub: Request for Cancellation of Hotel Room Reservation

Respected Manager,

This letter is to inform you that I don’t need the room now as I have reserved that for (reserving purposes). I want to say that, the official meeting (Date to date) which I had in your hotel has been cancelled. And due to some reasons, they are not coming to (Area name), so please cancel my reservation. Sorry for the inconvenience. (Show your actual problem and situations).

So, I want to cancel the booking of the room which I got booked for the purposes of that meeting. I shall be very thankful to you.

Yours Respectfully,

Your Name…

Job Designation…

Contact Information…

 

Another Format,

Date…

The hotel manager,

Hotel name…

Address…

Sub: Request for Cancellation of Hotel Room Reservation

Respected Sir,

This is the reference to the booking of a room in your hotel which was done a few days back from (Area name). With due respect, I want to request you to cancel this room booking and return me the money I paid while booking.  The reason behind this cancellation is that I have some emergency in my family due to which I won’t be able to visit (Area or city name). (Show your actual problem and situations). Since, I am needed here for several days, so I can’t even extend the date of my stay, so kindly consider my request, and cancel the booking. Hoping for a good response.

Best Regards,

Your Name…

Job Designation…

Contact Information…