Sample Letter format for Claiming Travel Expenses from Office

Sample Letter format for Claiming Travel Expenses from Office

[Below briefly describe on Sample Letter format for Claiming Travel Expenses from Office, manager, director, school, govt office or wherever you are working. You need to modify this sample according to your needs.]

Date…

Authority Name/Job Designation…,

Department Name…

Company/Institute name…

Address…

Sub: Letter for Claiming Travel Expenses

Dear Sir,

Kindly refer to the subject as cited above, it is submitted that undersigned has made a visit to (City name) in compliance of your order for the purpose of resolving managerial issues (Cause of travel) in the office of (Company/Institute name). In this context, undersigned made visits by air and then on the metro train. (Transport name).

Therefore, you are requested to please recommend my application for claiming travel expenses to the headquarters for its final approval.  My travel tickets and other receipts are attached herewith. (Show additional information).

Thanking You,

Your name…

Job Designation…

Company/Institute name…

 

Another format,

Date…

Authority Name/Job Designation…,

Department Name…

Company/Institute name…

Address…

Sub: Letter for Claiming Travel Expenses

Dear Sir/Madam,

It is to request you that (Employee/Higher Authority name), the Manager Supplies (Job Designation) and two of his teammates, (Mate name 1) and (Mate name 2) had gone to 9Area  and City name) for official audit (Travel purpose) on our retailer (Company/Institute name). He and his teammates were there for two days and three nights (More/less). His travel, as well as accommodation expenses, were a total of (Amount of money) which has been sent by the accounts department.

You are requested that please pay the travel expenses as well as accommodation charges to (Employee name) in lieu of the charges paid by him.

Thank you so much.

Regards,

Your name…

Job Designation…

Company/Institute name…