Sample Letter of Acknowledgment for Payment of Overdue Balance

Sample Letter of acknowledgment for Payment of Overdue Balance

[A letter acknowledging an overdue payment is a formal letter written to inform an individual that the payment made by him was received. Below briefly describe on Sample Letter of acknowledgment for Payment of Overdue Balance. Such letters are basically acknowledgment letters that let the person know there has been no confusion or mix-up with the overdue payment.]

Tips to Write a Letter of Acknowledgment for Payment of Overdue Balance –

  • Be compassionate and make it clear to the customer that you understand,
  • Try to make the customer understand that this isn’t the way in which a company is run,
  • The letter must contain all details of the customers account to avoid confusions,
  • The letter must end on a positive note encouraging the customer to make payments on time.

Example format,

From,

Your name…

Job Designation…

Company/Institute Name…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Customer name…

Address…

Contact Information…

Subject: Overdue Balance Payment Acknowledgement for Account (Account Number)

Dear (Sir or Madam),

Thank you for the payment of (What is the Amount Received) which was overdue for last month. Please make sure to make the payment during the 1st week (Time limit) of every month to avoid fines and other penalties. We have now removed all the restrictions from your account and you can continue with your transactions.

Please understand that to maintain the account you have to make payment as stated. If we don’t receive a payment or if the same is repeated, we will be forced to block your account as per the contract and you will not be able to make any further transactions.

We trust that this will be taken care of and we can serve you better without any difficulty.

We appreciate your business. If you have any queries or require further information. please call our customer care number at (What is the Customer Care Number of Your Business).

We look forward to serving you again.

Thanking You,

Yours truly,

Your Name and Signature.

 

Another format,

To: name@email.com

From: name@ybank.com

SUBJECT: Overdue Balance Payment Acknowledgement for Account – 0123-0456.

Dear (Sir or Madam),

Thank you for the payment of (What is the Amount Received) which was overdue for last month. We have now removed all the penalties from your account and you can continue with your transactions.

Please understand that to maintain the account you have to make payment as stated. If we don’t receive a payment or if the same is repeated, we will be forced to block your account as per the contract, and you will not be able to make any further transactions.

We appreciate your business. If you have any queries or require further information. please call our customer care number at (What is the Customer Care Number of Your Business).

We look forward to serving you again.

Thanking You,

Yours truly,

Your Name…