Sample Letter of Supplier Evaluation Results

Sample Letter of Supplier Evaluation Results

[This is a Sample letter for nominating the suppliers and selection of supplier after the grading and evaluation of the contractors and suppliers. You should follow official rules and regulations. You can modify this format as your requirement.]

Date…

Authority name…

Job Designation…

Address…

Subject: Letter of Supplier Evaluation Results

Dear Sir,

[company] the leading telecommunication company always goes for continuous improvement for the delivery of cost-effective products and services to its clients. (Briefly describe on product or service0.

[company] has his own evaluation system for evaluating its subcontractor. On the basis of the input from the regional team and management, the [company] has finalized the score for the 1st quarter.

We congratulate you in getting the A grade for the 1st quarter in C1 Region, and we hope that in future you will also maintain these grades by using your good project management and quality system.

Sincerely yours,

Your name…

Signatory…

Company/Institute name…

 

Some tips…

Suppliers are individuals or companies that supply raw materials, finished products or services to another company or business. To maintain effective purchasing procedures, procurement officers and business owners must periodically review their list of active suppliers to make sure the company is getting the right price and the right service.

State your opinion, backed by the facts included above, about whether to continue the relationship or find a new supplier. Include the pros and cons of each course of action.

  • Cite specific examples of good or poor service whenever possible.
  • Always date your document and sign it so that you (or future employees) will know when the evaluation occurred and who did it.
  • Use specific, provable data wherever possible. “Company X is cheaper than Company C” is less informative than “Company X charges 10 per cent less than Company C for a four-pronged widget.”

 

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