Sample Reply to Inquiry Letter

Sample Reply to Inquiry Letter

[Here briefly focus on Sample Reply to Inquiry Letter. These are sample format so, you need to modify this sample according to your needs.]

Date…

Authority name/Job designation,

Company/Institute name…

Address…

Sub: Reply to Inquiry Letter

Dear (Name),

Thank you for the email (letter).

I am afraid that I have been unable to locate the ticket books. After an extensive search, we have been unable to find them and it seems that when (Authority name) left, the papers that he left behind were shredded and probably these ticket books were amongst these papers. I can only apologize for the inconvenience caused. (Explain your actual problem and situation).

I have attached at your request the photographs of the Cash Presentation to the team. (Describe actual purposes in your words).

May I also take this opportunity to remind you that we still have not received the receipt for the cash and require this for our records. (Explain about your requirement). I would appreciate it if you could send this to me as soon as possible.

Please pass on my regards to the rest of the team.

Warm regards,

Your name…

Job Designation…

Contact Info…

 

Another format,

Date…

Authority name/Job designation,

Company/Institute name…

Address…

Dear Sir,

Thank you for your inquiry regarding our [product or service name…]. In response to your query, [list here needed information: prices, availability, etc…]. In addition to the information provided above, I have enclosed a sample [brochure, catalog, etc…] that contains more detailed information about our products and services. (Explain  your actual problem and situation).

It would be my pleasure to welcome you to my office to discuss in more details your requirements and to see how I can assist you in fulfilling them. Alternatively, I can visit yours if it’s more convenient. (Explain about your requirement).

In the meanwhile, if you have any questions or need more clarifications, please do not hesitate to contact me.

I hope to hear from you soon.

Warm regards,

Your name…

Job Designation…

Contact Info…