Sample Request Letter format for Maintenance Work in Office

Sample Request Letter format for Maintenance Work in Office

[Here briefly describe on Sample Request Letter format for Maintenance Work in the Office. Maintenance work is usually a formal document to remind or announce designated recipients about matters relating to property or equipment repair and check up. You can make any change to the below application as per your needs.]

Date…

The Manager Administration (Job Designation),

Company/Institute name…,

Office Address…

Subject: Complete maintenance of our company office

Dear Sir,

It has been observed that we are losing sales because people avoid coming to our office because of its deteriorated condition. (Describe in your own words). Quite unfortunately, we are receiving complaints from our clients about the quality of our work environment. We are trying to maintain with what little funds that we have, but that does not suffice it all. (Explain the actual cause and situation). To meet that market standard our office needs complete renovation. Outer walls are dusty; floor tiles are uprooted or broken from some places; rooms need whitewash and so forth. (Explain all about the situation).

A well-estimated sum of (Money Amount) is required to maintain our office. This estimate is jointly prepared by our administration and accounts department. (Cordially Describe your requirements). All details and prices are noted after thoroughly surveying the market.

Your kind approval will benefit the organization in terms of sales, services and customer satisfaction. A detailed sheet is attached to this request letter so that you can analyze it.

Best Regards,

Your Name…

[Job Designation, e.g., Assistant Manager Administration]

Office Address…

 

Another Format,

Date…

The HR Manager (Job Designation),

Company/Institute name…,

Office Address…

Sub: Request for Maintenance Work in the Office

Respected Manager;

As Department Head of logistics (Department name), I would like to brief you on the present infrastructure condition of office along with the changes which are required. (Describe in your own words). In these past few months, the number of the broken chairs was 10 and broken desks were 5. (Explain the actual cause and situation). At the present moment, we have many faulty desks and chair which I cannot send for repairing due to very few replacements. The walls are also scratched from many areas and paint has started to fall off from the corner which gives a quite bad image to someone who enters our office despite very latest technology provided to the clerks to work on. (Explain all about the situation). The waiting area is also not very pleasing as it has been long since we worked on the appearance of our office.

Furthermore, I was told that there will be a visit from the CEO (Client/Higher official) next month so I think we should maintain our office before that. I request to grant me permission and funds for renovation and maintenance of our office. (Cordially Describe your requirements). If you approve of this then I would send you a letter regarding all the changes that are required, I am looking forward to a positive response.

Best Regards;

Your Name…

[Job Designation, e.g., Head of Logistics]

Office Address…