Sample Request Letter to Boss for Quotations Accept

Sample Request Letter to Boss for Quotations Accept

[These are sample Letter to boss request to accept the quotation from the client because we have no more quotations and there are a limited number of vendors available. You can modify these formats as your requirement.]

Date…

Authority name…(or Job designation)

Company/Institute name…

Company/Institute Address…

Sub: Request for Acceptance of Quotations

Respected Sir/Madam,

I am hoping that you are enjoying good health and I am praying for it.

This is to bring into your attention that the IT Department (Department name) of our Organization submitted a requisition for the purchase of 10 laptops (Product type) of specified brands.

On the basis of the request received, the purchasing department had pursued relevant laptops dealers for the purposes of obtaining quotes on the basis of their evaluation record being maintained for the said purposes.

After receiving the quotes, the comparative statement has been made on the basis of rates offered, mode of delivery, discount offered, warranty period and after-sale servicing facility. For your ready reference, the complete trail of documents is enclosed herewith.

You are hereby requested to consider the enclosed documents and finalize the best option so that we may proceed with processing of the order at our earliest.

Thanking your and with profound regards.

Your name…

Purchase Manager (Job designation),

Company/Institute name…

 

Another Format,

Date…

Authority name…(or Job designation)

Company/Institute name…

Company/Institute Address…

Subject: Request for the acceptance of Quotation

Sir,

Refer to our last meeting held in your office to discuss the new project which is to go live from the (Date: dd/mm/yy).

As advised by you, I called most of our existing suppliers and some new also with good repute in the market. After exploring the market a comparison was done based on quality and pricing and the attached quotations were picked after the consultation with finance and operational teams. These are to procure cleaning materials and related machines on an urgent basis.

Please review the quotations and approve the best as per your expert opinion so that we can give a go-ahead to the contractors to ensure timely management of the materials and equipment on site. Thanks,

Kind Regards,

Your name…

Purchase Manager (Job designation),

Company/Institute name…