Sample Request Letter to Return Spare Parts

Sample Request Letter to Return Spare Parts

[Below briefly focus on Sample Request Letter to Return Spare Parts or items to a company, suppliers, clients or vendors. You should show particular causes. If it is mentioned in the purchase order then, the cause of return items can be returned to the supplier. You can modify these formats as your requirement.]

Date…

Authority name…

Suppliers company or vendors name…

Address…

Sub: Request Letter to Return Spare Parts

Dear (Name),

We bought imported spare parts of Honda Atlas Cars (Product type) for various Models (model no.) in (Date). As per our purchase order terms and conditions, we can return, replace these parts within 45 days. (Company rules and regulations). After receiving the order and making a comparison of your prices in the open market. We found your prices are quite higher with the same quality. We request you to please return these spare parts or revise your sale price for adjustments on a quotation for our management review. We will be thankful to you.

Sincerely,

Your name…

Job designation (e.g., Manager Purchase)

Company name and address…

 

Another format,

Date…

Authority name…

suppliers company or vendors name…

Address…

Sub: Request Letter to Return Spare Parts

Dear Sir/Madam,

[Reference: contract number]

On [date], I [bought/placed an order for] a [item] and received it on [date]. I have discovered that the [item] has the following problem: [add details].

The Consumer Rights Act makes it an implied term of the contract that goods be as described, of satisfactory quality and fit for purpose.

As you are in breach of contract, I am entitled to have the [item] [repaired/replaced] and I would request that you confirm you will do this within the 14 days from the date of this letter.

I also require you to confirm whether you will arrange for the [item] to be collected or will reimburse me for the cost of returning it.

I look forward to receiving your satisfactory proposals for settlement of my claim within seven days of the date of this letter.

Yours sincerely,

Your name…

Job designation (e.g., Manager Purchase)

Company name and address…