Sample Research Work Data Collection Letter for Study purpose

Sample Research Work Data Collection Letter for Study purpose

[It is a Sample Research Work Data Collection Letter for Study purpose. This sample request letter can be used for data collection by university students for research projects of the medical field or University Registrar for the students to collect data from a social work organization. You need to modify this sample according to your needs.]

Date…

Dr./Prefessor name…

Job designation, e.g., Director/Project Manager,

Institute/Association name…

Address…

Subject: Dental Research Studies Data Collection Request Letter

Dear Dr./Professor,

I am (Your name), working as (job designation, e.g., senior registrar) in the (Department name, e.g., dental section) of (Medical institute name). I and my mentor (Dr./Professor name) who is the (dean/job designation) of research in (Medical institute name) were given the reference to your institute by (another Dr./Professor name) from the community medicine department who recently conducted a survey in your premises. (Describe in your own words).

We are interested to conduct a study involving children (Study type) with special needs with regards to their dental status and oral hygiene (Explain your survey status). We wish to visit your school and examine the students to collect data about caries or any teeth that are missing. (Describe your total plan regarding survey policy). The data collected will help us and others plan better strategies for future prevention of caries and other dental problems for the special children. (Explain on requirements)

Please let me know. I can visit your campus on (date and time) afternoon to discuss the details.

With best regards,

Your name…

Job Designation…

Institute name…

Contact information…

 

Answer in the Email to the data collection request letter:

Dear (Dr. Name)

Thank you very much for your email dated (DD/MM/YY). Somehow, I received your email today. I am sorry the institute is closed for summer/winter vacationsw.e.f. 1.6.XXXX. However, the institute will re-open for Summer Internship Program from (date). Majority of our students will be present. We may plan your activity during this period after the proper program agreed.

With kind regards,

Your name…

Job Designation…

Institute name…