Sample Return Ordered Products Letter to Supplier

Sample Return Ordered Products Letter to Supplier

[Here briefly describe on sample Return Ordered Products Letter to Supplier. Buyer can mention in the purchase order that the defective or show return causes, then items will be returned and no cost will be paid as delivery charges or production and material cost etc. You can modify these formats as your requirement.]

Date…

Supplier or purchaser name…

Company/Organization name…

Address…

Sub: Letter to Return Products or Ordered

With reference to the invoice copy attached, I am writing this letter to you to let you know that on (Date), I placed an order for the lot of 1000 pieces (Number of items) of football (Product type) of your brand Store. The order was received timely to me. I must appreciate to you for this. But after I opened, I found the 100 kits (Number of defects items).

I am sending the order back to you and rejecting the order placed by me as a result of defective pieces of delivery.

I want you to let me know within one week, whether you are going to remit my payment or will replace the defective pieces of order. I would like you to know that I intend to file a case against you if my claim is not going to be settled somehow.

Waiting for your timely response.

Your name…

Job Designation…

Company name and Address…

 

Another format,

Date…

Supplier or purchaser name…

Company/Organization name…

Address…

Sub: Return Ordered Products

Dear Sir,

We ordered for a power filter plant (Product type) which we had received yesterday (Date). We first thought that it would fit in the place we had appointed for such filter but the space to keep it is small. We are unable to assemble the plant in the required place. (Show your actual cause and problem). As we have not used it or opened its packing we request a return of the product. We also request the return of the payment we have given for the plant.

Best,

Your name…

Job Designation…

Company name and Address…