Sample Shipping Damage Claim Letter

Sample Shipping Damage Claim Letter

[Below briefly focus on Sample Shipping Damage Claim Letter. A “damaged goods” claim can be either a letter that you send to the insurance company or shipper to request reimbursement for goods that were damaged during shipping or a letter to request refund or replacement from the supplier. You can modify these sample as your requirement.]

Date…

Supplier name…

Company/Institute name…

Office Address…

Sub: Shipping Damage Claim Letter

Respected staff,

My name is (Your name) and I ordered (product type, e.g., 200 pairs of automobiles) last month (Date: DD/MM/YY). This morning my shipment arrived and against my expectations, many of the automobiles were damaged. (Describe in your own words). I suffered a huge loss because of the damage as I have already paid for everything. I shipped my automobiles under the tag number of ****. (Explain the actual problem and situation).

Now I hope that you guys will compensate my damage through money. You are also welcome to pay a visit to my home and see the damage by yourself. (Describe your requirements). It would be very great if you guys do the procedures as soon as possible and return me my money, as I have to make new orders now.

The pictures of the damaged automobiles and the receipt are attached with the application. I hope that you will sort out this problem soon enough.

  • Tag# 12334
  • Order number # 12334

Your name…

Office Address…

Contact no. and Signature…

 

Another format,

Date…

The Shipment Supervisor

Company/Institute name…

Office Address…

Sub: Shipping Damage Claim Letter

Dear Concerned,

It is intimated to me by the packaging staff that the material we have received at our office via shipment #000* from your company is found damaged. (Describe in your own words). Kindly return the material and place a new shipment as per vendor support agreement clause IV-B. (Explain the actual problem and situation). I shall appreciate your quick response in this regard. (Describe your requirements).

Thanks and Best Regards.

Yours Sincerely,

Your name…

Packaging Manager (Job Designation)

Company/Institute name…