Sample Warning Letter format to Transporter from School

Sample Warning Letter format to Transporter from School

[Here briefly describe on Sample Warning Letter format to Transporter from School. These are a warning letter sent from the school to the transportation company warning them of the careless behaviour which is going on by the drivers for the last few days.]

Date…

Company Manager, (Designation)

Transport Company name…

Address…

Sub: Warning Letter to Transport Contractor

Respected Transport Company Manager,

It is to inform you that I am writing to you on behalf of (School/Institute name). We are your customer for 2/3/4 years based on a contract. It is stated that from last few weeks I have received complains regarding the improper functioning of your transportation services. (Describe actual problem and situation in brief).

Some of the vehicles do not arrive at a time and others sometimes miss important stops on their way. Such an act of carelessness has resulted in a great loss. Some of the students missed their classes due to delayed arrival or absence. I am warning you that if such a behaviour from your company will keep on going then we will have to close this contract and we will not be able to be your continue taking your services.

I hope that after keeping all the above discussion you will take care of such carelessness from now to onwards. Please make sure that such type of incidents may not happen anymore. I thank you for your time.

Yours sincerely,

Your name…

Manager Admin (Job designation)…

 

Another format,

Date…

Company Manager, (Designation)

Transport Company name…

Address…

Sub: Warning Letter to Transporter from School

Dear (Name/Job designation),

It is to inform you that the school had hired you for providing pick and drop service to students as well as teachers from town, but the administration has come to know that the buses of your company are always late from the due time. The drivers are also uncivilized. They speak harsh words to students and teachers. The buses are also not cleaned properly. (Describe actual problem and situation in brief).

Parents are not willing to send their children to school on your buses. Most of the parents gave negative feedback about your company. So it is to warn you that, you must take some immediate steps to make your service reasonable otherwise the school administration will terminate the contract with your company.

Yours Sincerely,

Your name…

Manager Admin (Job designation)…