Management and Technical Procedure in Apparel Industry - Assignment Point
Management and Technical Procedure in Apparel Industry
Subject: Textile | Topics:

EXECUTIVE SUMMARY

In the year, 1969 Eng. Mosharraf Hussain and Eng. Atiqur Rahaman made their first step in to business in the field of construction and started the company named “The Civil Engineers Limited”. The company made remarkable foot-marks in Bangladesh’s best civil construction icons such as the convocation hill, Indoor Stadium, 500-bed Hospital, Country’s biggest Power plant, Telecast Station, Open University, Biman Bhabon, and Diadtic Hospital etc.

In the year 1987, Company entered into 100% export woven RMG sector and started business in the name NORTHERN TOSRIFA INDUSTRY LTD .The garment manufacturing factories are located at its own premises with luxuriant set up. Most modern machineries and technology are applied in manufacturing of garments for designing, Grading, Marker Making, Fabric Cutting, Sewing and Finishing. New a day Garments manufacturing part has become the largest manpower utilizing industry in NORTHERN TOSRIFA INDUSTRY LTD.

NORTHERN TOSRIFA INDUSTRY LTD. also made roaring step into sweater manufacturing in the year 2004.

NORTHERN TOSRIFA INDUSTRY LTD. also established its Washing plant at Dhaka and Gazipur.

NORTHERN TOSRIFA INDUSTRY LTD. is specialized for all kinds of woven and sweater product for men’s, women, boys, girls and kids.

Beside these, NORTHERN TOSRIFA INDUSTRY LTD. has its diversified business in the arenas of banking, Insurance and Real Estate etc.

Since the inception, NORTHERN TOSRIFA INDUSTRY LTD. is operating its business smoothly and contributing in National economy and development, hence for business support and quality product NORTHERN TOSRIFA INDUSTRY LTD. achieved various “National and Export Award” at different times.

INTRODUCTION

lem are related with “merchandising and production system in garments industry”.

  • To develop garments sector.
  • To more export & less import.
  • To established organization and management also.
  • To do a merchandising practice in the factory.

Methodology

  • To collect the data.
  • To prepare all documentation.

Different organization

  • Discussion
  • Internet
  • Class lecture
  • Class sheets
  • Library
  • Magazine
  • Annual report

Scope

  • Factory
  • Buying House
  • Library work
  • Discussion
  • Class lecture

Limitations

Huge area of garments industry in work field, so there has much limitation.

They have some privacy which is their business ethics.

Far distance garments industry.

Time limitation.

Merchandiser doesn’t have enough time to give the information elaborately.

Short time visit in different organization.

CORPORATE OFFICE

CORPORATE OFFICE 2.1. Company Profile

NORTHERN TOSRIFA INDUSTRY LTD.

COMPANY PROFILE

COMPANY NAME NORTHERN TOSRIFA INDUSTRY LTD.

CORPORATE OFFICE

ADDRESS

FINANCE OFFICE

Holding No 4/2 A, Plot – 49 & 57 135 Gopalpur, Munnu Nagar, Tongi, Gazipur, Bangladesh.

Phone:88029817461-63 FAX: 880 2 9817743 Email: info@ntg.cotn.bd

Plot#91,4th & 5th Floor, Suhrawardy Avenue, Block# K Baridhara, Dhaka-1212, Bangladesh

Phone: 880 2 9882516-7, 880 2 9882607 FAX: 880 2 9882610 Email: info@ntg.com.bd

We are in a mission to:

• EXCEED our customer’s expectations delivering right products in right time with excel quality and customer service.

• EMPOWER our Human Resource turning them into our Best Asset.

• CONTRIBUTE to the enhancement of our Society and Environment.

• MAXIMIZE Shareholder’s Value.

Vision:

We are focused to be the most preferred NAME to our stakeholders – customers, employees, suppliers, society and shareholders

Profile:

Northern Corporation Ltd

The group’s journey begins with Northern Corporation Limited, a composite knit apparel items manufacturing unit. From a very humble beginning, Northern Corporation Ltd now employs more than 1800 people and has annual turnover of more than 2million US dollars. Situated just minutes away from DhakaInternationalAirport, NCL is well equipped to produce 12 tons of finished fabric per day and has a sewing capacity of 4 million minutes per month. As a sign of NCL’s continuing success the company has several international certificates including ISO 9001:2000, OEKOTEX 100 and Organic Exchange.

Fashion Asia Ltd

To keep up with increasing demand of the buyers for quality and efficient garment manufacturing facility, Fashion Asia Ltd was created hi year 2000. The company since its emergence has been highly successful in producing t-shirts, polo shirts, tank tops, dresses, leggings and sportswear for different buyers in Europe. Their dedicated team of 600 employees have pushed the annual turnover to USD $9 million which is a remarkable achievement. Short lead time and efficient lean manufacturing is what drives Fashion Asia forward and that is why it has become such a great one stop shop for its buyers.

Tosrifa Industries Ltd

With hard earned experiences from Northern Corp. and Fashion Asia, Tosrifa Industries Limited was formed in 2002. Situated on 4 acre parcel of land TIL is the flag ship of the group. The company has all the latest technology and is focused to produce best quality knit apparel items. Along with the usual ISO 9001:2008 and OEKOTEX 100 standard certificate, TIL is well on its way to receiving the ISO 14000: Environmental Management Certificate. The factory operates with 1600 hard working employees producing 10 tons of grey fabric per day and 3.3 million sewing production minute per month and annual turnover of USD 12 million

Printers And Printers Ltd

With the production capacity of the group increasing over the years, Printer and Printers Limited was established to meet the growing demand for printing and embroidery.From transfer prints to sublimation, Printers and Printers can provide the buyers with a complete printing and embroidery solution. The company is able to print and embroider 25000 and 2000 pieces per day respectively.

Enviro Pac

This poly, carton andaccessories factory has beenset up for strengthening thebackward linkage capacityof Northern Tosrifa Group.The group has plans tobe completely verticallyintegrated and EnviroPac Ltd was establishedwith this mission in mind.Enviro Pac not only catersto the needs within thegroup but also suppliesaccessories to differentother well established garment factories. Capableof producing 66 tons ofpoly bags per month thiscompany is focused toproduce all major types ofgarment accessories.

Hung Tak Northern Garments Ltd

Northern Tosrifa Ltd understands the need to continuously expand its business horizon. With that in mind Hung Tak Northern Garments Ltd, a joint venture company between Northern Corporation Ltd and Hung Tak Garment Ltd of Hong Kong, was established. This gave Northern the opportunity to enter into the ever growing woven garments manufacturing market. Hung Tak’s vast knowledge in shirt manufacturing in China and Vietnam together with NCL’s local knowledge and experience gives this company a unique competitive advantage. With a production capacity of 5000 shirts per day, this factory is geared towards high quality premium shirt buyers from around the world.

Achievement of Northern Tosrifa Group:

Today’s apparel giant Northern Tosrifa Group started off as Northern Corporation Limited with modest knit apparel items manufacturing unit in 1987. Now the group consists of knitting, dyeing, fabric finishing and several garment manufacturing units ensuring complete solution to the buyers. All these factories are 100% export oriented having high concentration hi European market with its knit apparel items. The group is a member of all the industry associations – BGMEA, BTMA and BKMEA

Capabilities:

Value for Our Customers:

Giving the highest priority to the customers and to provide them with one stop service has been Northern Tosrifa Group’s ultimate goal. Driven with the Mantra DELIVERING SATISFACTION, the group has grown from modest knit apparel items manufacturing unit to a hub of 100% export oriented companies over the last 24 years.

Our business strategy is focused on our customer needs and expectations and thus giving us a strong customer portfolio.

We operate world-class factories to provide excellent manufacturing capability to achieve the requirement of our customers. We have extended vertical capabilities which include the production of knit fabrics, garment dyeing, printing and as well as packaging. Recently we have ventured into woven garments market with a joint venture company- Hung Tak Northern Garments Ltd. Our year of experience and technical knowhow gives us a unique advantage hi the understanding and exceeding customer expectations.

Technology:

Technology is for maximizing product quality and reducing production costs. It plays an important role in manufacturing process, quality assurance and decision-making. Northern Tosrifa Group believes that investing in and embracing new technology will move the company forward in the years to come.

The nature of the industry demands us to always keep pace with the continuous technological advancements. Northern Tosrifa Group is in the forefront, keeping all its units updated with the latest technology – resulting into efficiency and quality in production.

Spectrophotometer – Data color and Dyeing machines from Ahiba & Methis.

Research and Development

Our R&D team comprise of foreign and local Industrial and Textile Engineers. They are always innovating new process and mechanism to achieve the better solutions for higher productivity.

We also use CAD, CAS and CAM system in the factories reduces wastage and makes fabric cutting more efficient & precise.

Central Work Study (CWS)

• Provides recommendations on product design

• Conducts process engineering to improve productivity

In-house laboratories

• Ensure our production process and products are at of the best quality

• Perform the Physical test for fabric (color fastness, pilling, rubbing fastness, GSM, bursting strength, dimensional stability and abrasion test).

• Prepare color to match the swatch provided by the customers with high end color mixing technology

Value-added processes (VAP)

• Includes printing, embroidery and packaging capabilities

Technological Advancement

Our mission for managing and implementing an efficient production process is aided by the advanced technology which includes:

• ERP solution, which we use to process orders from customers, to do complete production planning and scheduling that enables us to effectively monitor the progress of the whole production process

• Scan & Pack, which is connected to the customers’ web portal, through which we provides them with the details of the goods that have been inspected and are on the process of shipping, so that our customers know that the inspected and the shipped good are the same.

• RFID, to monitor the performance and efficiency of the factory as well as individual worker. We are developing a RFID inventory management system.

Our IT investments are not only to have efficient production process but also aimed at moving towards a paperless organization for a greener tomorrow.

Sustainability

GOING GREEN:

Northern Tosrifa Group is a human company and takes every possible step with the environment in mind. As a sign of our continuing commitment to towards the environment the following measures are taken: Optimization of water usage by deploying highly efficient Effluent Water Treatment plant. Minimization of carbon foot prints by using CFL and LED energy efficient lights and production of renewable energy with solar panels. Reduction in energy wastage and making production eco-friendly by running all machines with Servo Motors. Together with Lidl (Germany), a comprehensive carbon emission analysis was made for all the processes – from growing of cotton to manufacturing, transportation and sale of finished garment. This is an essential tool to reduce carbon emission. Full Compliance with REACH regulation protecting environment and people from risks of chemicals necessary for production and partnered with GIZ of Germany to obtain ISO 14001:2004 Environmental Management System certification.

People:

Human Capital

The power of the Group lies within its PEOPLE – accordingly it is committed to be an ‘equal opportunity employer’ offering best working environment for all of its 4500+ employees. Employees are enjoying WPPF (Workers Profit Participation Fund) for last 15 years along with regular bonuses for target achievement, festival, and attendance. They also enjoy earn leave encashment facility. 360-degree evaluation technique is in practice ensuring transparency and proper recognition leading to a more motivated workforce. Trainings with foreign and local experts are taking places in our own training center equipped with latest technology for both fresh and skilled workers. As per its policy, the Group is fully compliant with all local government labor laws, regulations set by ILO, BGMEA and valued buyers.

Quality;

STITCHING A legacy of 24 years

QUALITY is the critical success factor for Northern Tosrifa Group. Accordingly all concerns are equipped with latest machineries from knitting to sewing and finishing. All Workers are excellence oriented, meeting each and every stringent quality standard set by the buyers. 5S (seiri, seiton, seiso, seiketsu and shitsuke) Technique is used for work layout. Production lines are designed in both Modular and Linear layout, enabling us to handle bulk orders or smaller more critical styles with equal efficiency and superior quality. In all stages of production, from knitting yarn to final garments, 4’Points Product Quality Control and 7’Points Traffic Light Systems are followed. AQL (Acceptance Quality Limit) Standards, Major 1.50 and Minor 4.00 are in regular practice for the final Inspection.

Manufacturing Process:

Fabric Inspection → Issue to Cutting → Cutting → Numbering & Bundle Inspection

Final Inspection ← Finishing ← Pass ← AQL ← Metal Detection ← In-Line Inspection Folding ← Poly & Packing

What is Corporate Policy Strategy?

The Council provides a wide range of specific services (Education, Planning, Social Work, Cleansing etc.) but there are also a number of issues which require a corporate approach. These include such regular matters as Equalities, Best Value, Public Performance Reporting, the Citizen Panel and strategic issues like Asylum Seekers and Refugees.

Generally speaking the Executive Director, as principal policy advisor to the Council, has responsibility for providing a corporate policy and strategic lead to the Council. Sometimes individual services are requested to take the lead on relevant issues. The Council’s Social Work Service is building a partnership with the local health board hi response to the Government’s Joint Futures initiative for example.

The Corporate Policy Unit within the Chief Executive’s Department has the lead responsibility for several key policy areas; develops relevant strategies to handle significant policy issues and supports both senior elected members and the Council’s Corporate Management Team.

Visions Mission and Objectives

Vision

Quality is always the combination of the highest intent, sincerest effort with an accurate execution, and delivering high-valued-added products and quality services, all tailored to the specific needs of every one of our individual customers.

Mission

The Mission Statement is a crucial element in the strategic planning of a business organization. Creating a mission is one of the first actions an organization should take. This can be a building block for an overall strategy and development of more specific functional strategies. By defining a mission an organization is making a statement of organizational purpose.

“A good mission statement captures an organization’s unique and enduring reason for being, and energizes stakeholders to pursue common goals. It also enables a focused allocation of organizational resources because it compels a firm to address some tough questions: What is our business? Why do we exist? What are we trying to accomplish?”

Objectives:

• Source quality

• Make quality

• Delivery quality

Group Organogram

Till now, I have visited huge factory among that it is best one. I spent nearly 4 hours within this time I observe CAD to Finishing department. Really it is amazing factory and very much organize. When I see one big room for changing breakage needle I astonished. It is hundred percent foreign oriented. On other hand, the recruitment policy of this factory marvelous.

Organizational Structure of Northern Tosrifa Industry Ltd.

Management Styles & Approaches

Everyone is different. Everyone has their own unique styles, quirks, and personalities that make us different. Some people are outgoing, some are quiet and why…some are funny and others not so much. Because of this, what works for some won’t work for others? This is why one style of organization won’t work for everyone. Everyone can’t and won’t get organized and stay organized in the same way.

Before NORTHERN TOSRIFA INDUSTRY LTD. embark on any organizational project their really need to figure out what their organizational style is first. A great place to look to get an idea about their organizational style is their calendar. How do they keep and maintain calendar?

Are they driven by details to the point of color coding each family member’s schedule for the entire year? If so, they are a detail-driven organized person.

Perhaps it works better for them to take a couple of extra seconds and figure out who has to be where instead of getting lost hi color coding stress. If this is their, they’d say they are a generally thorough organized person.

Someone who typically manages to get to appointments on time but doesn’t spend much time consulting their calendar would be generally organized.

Someone who misses appointments altogether because they can’t even find their calendar would be truly unorganized.

Organizational efforts are causing increased stress and pressure then reassess your efforts.

The goal is to get organized and stay organized in a way that works for your family. Figure out what is comfortable for them.

The goal of organization is to decrease stress and increase productivity with less effort.

Figure out what the highest level of organization is for TIL and then- family that does not create additional stress.

Each of these organizational styles will work for people except for the last one. An important thing to understand is that getting organized is a process – not a result. The result of being organized should bring you and your family less stress – not more. You should see anincrease in productivity as a result of having your home and life organized. The whole idea is to organize to the point where you are improving your life.

This is the first post in a new organization series where they will share their thoughts and experience about organization in general and more specifically what has worked for them as they’ve refined their organizational system over the years.

Women empowerment

Garment sector is the largest employer of women in Bangladesh. The garment sector has provided employment opportunities to women from the rural areas that previously did not have any opportunity to be part of the formal workforce. This has given women the chance to be financially independent and have a voice in the family because now they contribute financially.

However, the women workers are facing many problems. Most women come from low income families. Low wage of women workers and their compliancy have enabled the industry to compete with the world market. Women are paid far less than men mainly due to their lack education. Women are reluctant to unionize because factory owners threaten to fire them. Even though trade unionization is banned inside the Export processing Zones (EPZ), the working environment is better than that of the majority of garment factories that operateoutside the EPZs. But, pressure from buyers to abide by labor codes has enabled factories to maintain satisfactory working conditions.

In recent times, garment workers have protested against their low wages. The firsts protests broke out in 2006, and since then, there have been periodic protests by the workers. This has forced the government to increase minimum wages of workers.

Development goals of RMG sector

The changing composition of RMG exports from Bangladesh in the recent years has created a steady demand for yarn and cotton in the local market. The share of knitwear in 2006 approached half of the total export of RMG, up from a meager 10%-15% share hi the early 1990s. This shift has taken place primarily because of two reasons: the necessity of establishing backward linkages to improve delivery response time for effective competitiveness; and the relatively small investment that is required to establish these linkages in the knitwear sector. Investments in composite knitwear manufacturing units have gained momentum hi the last 8-10 years, creating substantial demand for good quality yarn and in turn demand for cotton for spinning.

Analysis carried out at CPD to assess the export performance of categories, which have been derestricted under the first, second and third phase-outs of the MFA mandated under the ATC shows that even at the 10-digit level there are apparel items where Bangladesh continues to enjoy revealed comparative advantage in the global market. Bangladesh has been able to expand its exports of a number of such items after these were derestricted. For example, of the 46 quota categories derestricted in the second phase, Bangladesh exported apparels items in 26 categories. Under these quota categories, 112 apparel items at 10-digit level were exported by Bangladesh. Total earnings from exports of these items have risen from $86.4 million to $94.4 million between 1998 and 2002, with a number of items being able to make significant gains. Once imports of such items are derestricted, can expand export in these apparel items. Analysis of unit price levels bears evidence of Bangladesh’s competitive strength in some major categories, primarily in such items as mass-produced shuts, men’s wear, jackets, sweaters, etc. This competitive strength should allow Bangladeshi exporters of these particular items to expand their export. There is no place for complacency though. The present upsurge of export in some items, more precisely knitwear items, and more particularly, in the European Union, bears this out. It should be noted here that quotas are still in place on most of the categories where Bangladesh is demonstrating strong growth in the EU and Bangladesh’s exporters talcing advantage of the quota-free access to the EU market. Analysis shows that there are a number of apparel items where it will be extremely difficult to sustain the competitive pressure from suppliers in China, India, Vietnam, Mauritius, Turkey and some of the Caribbean countries once the quotas are gone.

CSR (Corporate Social Responsibility) Procedure

Corporate social responsibility (CSR), also known as corporate responsibility, corporate citizenship, responsible business, sustainable responsible business (SRB), or corporate social performance, [1] is a form of corporate self-regulation integrated into a business model. Ideally, CSR policy would function as a built-in, self-regulating mechanism whereby business would monitor and ensure its adherence to law, ethical standards, and international norms. Business would embrace responsibility for the impact of their activities on the environment, consumers, employees, communities, stakeholders and all other members of the public sphere. Furthermore, business would proactively promote the public interest by encouraging community growth and development, and voluntarily eliminating practices that harm the public sphere, regardless of legality. Essentially, CSR is the deliberate inclusion of public interest into corporate decision-making, and the honoring of a triple bottom line: People, Planet, and Profit.

The practice of CSR is subject to much debate and criticism. Proponents argue that there is a strong business case for CSR, in that corporations benefit in multiple ways by operating with a perspective broader and longer than their own immediate, short-term profits. Critics argue that CSR distracts from the fundamental economic role of businesses; others argue that it is nothing more than superficial window-dressing; others yet argue that it is an attempt to pre­empt the role of governments as a watchdog over powerful multinational corporations. Corporate Social Responsibility has been redefined throughout the years. However, it essentially is titled to aid to an organization’s mission as well as a guide to what the company stands for and will uphold to its consumers.

Social awareness and education

The role among corporate stakeholders to work collectively to pressure corporations is changing. Shareholders and investors themselves, through socially responsible investing are exerting pressure on corporations to behave responsibly. Non-governmental organizations are also taking an increasing role, leveraging the power of the media and the Internet to increase their scrutiny and collective activism around corporate behavior. Through education and dialogue, the development of community in holding businesses responsible for their actions is growing (Roux 2007).

Ethics training

The rise of ethics training inside corporations, some of it required by government regulation, is another driver credited with changing the behavior and culture of corporations. The aim of such training is to help employees make ethical decisions when the answers are unclear. Kullberg believes that humans are built with the capacity to cheat and manipulate, a view taken from (Trivets 1971, 1985), hence the need for learning normative values and rules in human behavior (Kullberg 1996). The most direct benefit is reducing the likelihood of “dirty hands” (Grace and Cohen 2005), fines and damaged reputations for breaching laws or moral norms. Organizations also see secondary benefit hi increasing employee loyalty and pride in the organization. Caterpillar and Best Buy are examples of organizations that have taken such steps (Thiemann 2007).

Crises and their consequences

Often it takes a crisis to precipitate attention to CSR. One of the most active stands against environmental management is the CERES Principles that resulted after the Exxon Valdez incident in Alaska hi 1989 (Grace and Cohen 2006). Other examples include the lead poisoning paint used by toy giant Mattel, which required a recall of millions of toys globally and caused the company to initiate new risk management and quality control processes. In another example, Magellan Metals hi the West Australian town of Severance was responsible for lead contamination killing thousands of birds in the area. The company had to cease business immediately and work with independent regulatory bodies to execute a cleanup.

Stakeholder priorities

Increasingly, corporations are motivated to become more socially responsible because their most important stakeholders expect them to understand and address the social and community issues that are relevant to them. Understanding what causes are important to employees is usually the first priority because of the many interrelated business benefits that can be derived from increased employee engagement (i.e. more loyalty, improved recruitment, increased retention, higher productivity, and so on). Key external stakeholders include customers, consumers, investors (particularly institutional investors), regulators, academics, and the media).

Globalization and market forces

As corporations pursue growth through globalization, they have encountered new challenges

that impose limits to their growth and potential profits. Government regulations, tariffs, environmental restrictions and varying standards of what constitutes labor exploitation are problems that can cost organizations millions of dollars. Some view ethical issues as simply a costly hindrance. Some companies use CSR methodologies as a strategic tactic to gain public support for their presence in global markets, helping them sustain a competitive advantage by using their social contributions to provide a subconscious level of advertising. (Fry, Keim, Mainers 1986, 105) Global competition places particular pressure on multinational corporations to examine not only their own labor practices, but those of their entire supply chain, from a CSR perspective

MERCHANDIZING DEPARTMENT

Business Development Procedure

Apparel industry must be developed business otherwise they can’t extend their market. To collect new buyer and business with them a company must follow the procedure of business development. The NORTHERN TOSRIFA INDUSTRY LTD. follow the procedure of business development, this are given below-

Buyer selection.

Know about the nature of buyer.

First E-mail to the buyer.

Offer to buyer for visit the company.

Collect audit pass report from buyer.

Company arranges a meeting with buyer for business.

Sampling stage.

Price negotiation.

Price conforms and order place from buyer.

First email to buyer for business development.

For new business development sellers have to communicate with buyer, email is the easiest and swift way of communication so when seller will contract first time with buyer by email at that time have to mention some important information about company. Which kind of things should be include here this are-

Information about you and your company.
Products information about your company.
Capacity and productivity.
Which buyer work with you.
Attachment a beautiful sample photograph.
Wearing for feedback.
This kind of information should be included in this email. On the other hand this email will be minimum word and maximum communication.

Sample of first email

Date:

The Managing Director

Wallmart, yorkshire69, linorpe street,

Tel. 0119-27658367-34-2013

Dear Sir,

I am BIPLOB AHMED Executive Director of The NORTHERN TOSRIFA INDUSTRY LTD. We are the manufacturer & exporter of readymade garments in Bangladesh. “NORTHERN TOSRIFA INDUSTRY LTD. “began its journey into the garments sector in 1989 as a garments in Bangladesh. Since then the organization being run by highly qualified, experienced and professional management and stuff along with Sophisticated Machineries, Latest Technology, Skilled Workmanship, Substantial Marketing and Proper Discipline. We are ready and able to give you 100% quality, best price and service. We believe it is possible to us to enter into the marathon of global market.

At present our knitting, garments & printing factory is and dyeing factory is Ibrahim woven which are the sister concern of The NORTHERN TOSRIFA INDUSTRY LTD.” All the factories are 100% export oriented. Our previous practice is the best quality of products and on time delivery. We are always committed to the buyers.

Our Products:

We Specialize in all kind of woven Products for Men’s, Women’s, Boy’s, Girl’s and Kid’s. Spring and Fall JKT, Winter Coat, Shirt, Shorts, Trousers, Skirt, Shortall, Overall, Dress down JKT and Vest.

Please send us your current inquiry for sampling & costing.

Your kind co-operation would be highly appreciated.

Thanks & Best Regards

HASAN ZAWAD

Executive Director

NORTHERN TOSRIFA INDUSTRY LTD.

Feed-back from buyer in response to first email.

BUYER RESPONSE WITH THE EXPORTER

Dear HASAN ZAWAD,

We are in receipt in your inquiry & are seriously considering the matter. We are also interested to expand our business in Bangladesh. We are considering sending a team of auditors to evaluate compliance & management situation of your factory. This may happen hi the mid of the next month. Our auditors would also check implementation of ISO 9001, Quality circle & supplier customer chain system hi your factory.

Thanking you & looking forwarding to your positive response.

Sincerely,

The Managing Director

Wallmart,

yorkshire69,

linorpe street,

Tel. 0119-27658367-34-2013

Sending quality samples to new buyer for better understanding for Workmanship of factory.

Samples play a vital role to get new order. Without quality sample we can’t develop a new business, So sample should be better quality before bulk production. For that reason when we send quality sample to the buyer we have to follow something, those are:

Use combed yarn

Perfectly widening

Properly dyeing

Good pattern making Sewing perfectly

Use quality full Accessories

Finishing properly Use quality full packing elements Re-check measurement & quality

Send sample with forwarding letter & measurement sheet

If we follow this process to make quality sample and send as like this way, I think after that buyer will be satisfied and get clear idea about workmanship of factory.

Approval procedure of sales samples.

Sample is made when price is confirmed and orders are on speculation, usually is L size in all color combinations of expected order. Buyer held a meeting with its customer and records then- response on order quantity per color, size etc. and finally place order to their vendor. Sales sample basically use catalogue buyer.

Send sales sample to buyer with good packing

Buyer check fabric quality

Fabric GSM

Garments design (Print, Embroidery)

Measurement check

Overall quality

Approved sample

PI sheet and its items.

In foreign trade transaction, a reformat invoice is a documents that states a commitment from the seller to reserve some goods to be sold to a certain person, the buyer, the buyer places an order and if the seller agrees, it extend a reformat invoice and agrees to all the terms specified in it, the goods are send and the reformat is replaced by a commercial invoice.

What are the items will include in this sheet are-Top part:

Name and address of seller
Invoice number and date.
Buyer name and address.
Body/middle part:

Product description.
Unit price.
Total price.
Bottom part:

Shipment date.
Shipment terms FOB or C&F.
Country of origin.
Terms of payment, at sight or 120 days.
Others special terms.
M L/C checking procedure and important items included in M L/C. Letter of Credit:

L/C means Letter of credit. A letter from a bank guaranteeing that a buyer’s payment to a seller will be received on time and for the correct amount. In the event that the buyer is unable to make payment on the purchase; the bank will be required to cover the full or remaining amount of the purchase.

A documentary M L/C is an orderly payment security instrument offering high quality payment security to a business transaction for both parties the seller and buyer. The seller will receive payment for his goods if he meets all conditions prescribed by the letter of credit. Without M L/C opening the order won’t be confirmed. So its carry more value than other documents in export and import business.

M L/C Check list items and those items must be included in this L/C.

Types of L/C.
Issue date.
Expiry date.
Issuing bank details.
Advising bank details.
Seller name and address.
Total amount.
Currency of payment.
Tolerance (2-5% plus or minus)
Port of loading.
Description of goods.
Shipping terms (FOB/C&F)
List of documents required.
There are mainly two types of L/C.

1. Irrevocable L/C

2. Revocable L/C How to open L/C?

  • Opening Bank
  • Advising Bank
  • Negotiating Bank
  • Advising Bank
  • Beneficiary Bank
  • Buyer Bank
  • ( BMP Paribus
  • Cedex, France )
  • French Bank
  • (Euro)
  • New York-
  • HSBC Bank,
  • City Bank,
  • Standard
  • Chartered Bank
  • Bangladesh
  • Bank
  • Sellers Bank

M L/C conformation procedure.

M.L/C must be declared by UCP latest version

Check important items

Confirm M/L/C by e-mail

Import-Export Procedure (using L/C)

Seller and Buyer conclude a sales contract, with method of payment usually by letter of credit (documentary credit)
Buyer applies to his issuing bank, usually in Buyer’s country, for letter of credit in favor of Seller (beneficiary).
Issuing bank requests another bank, usually a correspondent bank in Seller’s country, to advise and usually to confirm the product.
Advising bank, usually in seller’s country, forwards letter of credit to seller informing about the terms and conditions of credit.
If credit terms and conditions confirm to sales contract, seller prepares goods and documentation, and arranges delivery of goods to carrier.
Seller presents documents evidencing the shipment and draft (bill of exchange) to paying, accepting or negotiating bank named in the credit (the advising bank usually), or and bank willing to negotiate under the terms of credit.
Bank examines the documents and draft for compliance with credit terms. If complied with, bank pay, accept or negotiate.
Bank, if other than the issuing bank, sends the documents and draft to the issuing bank.
Bank examines the documents the documents and draft for compliance with credit terms. If complied with seller’s draft is honored.
Documents release to buyer after payment, or on other terms agreed between the bank and buyer.
Different types of samples like salesman samples, size set samples. Photo samples, pre-production samples & shipment samples.

In garments industry any design of garments produce business purpose that’s why against every style produce thousands of garments. Before go for bulk production for each style produce sample is called sample garments. Sample is an important part of garments manufacturing without approval of sample factory won’t go for production. There are various kinds of sample, some important samples are explain below-

Sales Sample:

Sample is made when price is confirmed and orders are on speculation, usually is L size in all color combinations of expected order. Buyer held a meeting with its customer and record their response on order quantity per color, size etc. and finally place order to their vendor.

Size-Set Sample:

Size-Set Sample consists of one piece from each size for each color combination sample are made.

Photo Sample:

Sample are made with actual color and garments material to be worn by the models on the event of shooting for catalog or advertisement.

Pre-Production Sample:

When materials for balk production arrived and factory ready for bulk production, this time make a sample with the actual material and send to the buyer is called pre-production sample.

Shipment Sample:

After inspection sample is made for buyer to ensure that garments shipedout through vasel are sample as shipping sample so that buyer can inform hi advance to departmental store that, this land of garments you will delivery to him within short time which is on the way.

E-mail to suppliers for samples of yarns, fabrics & different types of Accessories for buyer approval.

Dear Sir ,

I got a order from Spanish buyer. Its order no. # TW0832 and order quantity is 50000 pcs. So I need yarn, Sewing thread and accessories within 15 days. Please see the attach file.

Combed yarn.
Sewing thread.
Accessories.
Best regards,

M Tofazzal Ali

Executive Director

NORTHERN TOSRIFA GROUP.

Buyer approval procedure of fabrics, color & accessories.

Fabric and accessories approval from the buyer is very important. According to the buyer color wise you have to outsourcing of the fabric. After collection of the fabric lap dip is done and show the fabric on the swatch submission card for better understanding of the buyer.

Fabric

Fabric construction

Fabric GSM

Count of yarn Elasticity

Fabric shrinkage test Check the fabric fault

Color fastnes

Shading

Rubbing

Color code for thread

Hand feeling Accessories quality check barcodei

Label barcode check

Check finishing Accessories

Give the approve

Ensuring everything is ordered style, design & size. This are the some check list that approver by the buyer.

Procedure of receiving of price quotations for fabrics & accessories.

Pricing is very important factors for any kind of business. After discussion with the supplier price is fixed. For fixing the price some points are followed such as-

Low price.
Quality of the goods.
Sampling.
Price negotiation procedure with different suppliers.

Arrange meeting with different suppliers

Collect price different suppliers

Select some price

Argument with selected suppliers

Win situation

Fixed price

Order to supplier

Why does it negotiate?

It negotiates with a buyer/ supplier for the following reasons:

You need to fix accost/price of the product for mutual benefit.
You require lowering the cost or increase price of the product.
You need to fix production & shipment plan.
You must determine payment terms & conditions mutually profitable & acceptable etc.
Organizing meeting for price negotiation process with different buyer. Know the requirements of both the parties

A merchandiser must well understand the requirements of the buyer, his organization & the supplier. The buyer has intended retail selling price in his mind. So the merchandiser must have sufficient knowledge of garment construction & standard time of the product. He may put forward suggestions so as to bridge up cost price & buyers target price, lead time delivery schedules etc. Are issues which a merchandiser can use for fruit full negotiations? The status of negotiation often shows of up in facial expressions, body languages & verbal reactions, which a merchandiser must well observe for successful outcome of discussion. Merchandisers must listen to & observe the negotiating parties so as to trade benefits to own favor.

Merchandisers must adequately prepare for the negotiation

Merchandiser must properly prepare for the meeting & trading the negotiation. There should be an agenda & time frame for the meeting. Merchandiser must be fully aware of the garments items to be negotiated, product price, order quantity, lead time, freight, garment construction, fabric consumption, cutting & making charges, charges for printing, embroidery, standard tune of the garment etc. So that he is fluent about all aspects of negotiation. Full preparation from the side of the merchandisers about all aspects help come to a successful outcome very quickly. Merchandiser as a negotiator must have maximum & minimum positions hi respect of the order, its price, delivery schedule, order volume etc.

Discuss the offer

During discussion merchandiser must identify the position of the buyer in respect of the offer & if necessary sets his boundary for further negotiation. It is very much expected that different of the offer may change during the course of the negotiation. The creates opportunity for both of the parties.

Factory capacity.
Man Power.
Presentation of comparative statement (CS) related with different Suppliers for fabrics & accessories.

Through supplier function is very important there selection is not so easy. Supplier must have a proven track record of dependable quality supply at competitive prices & on time. Sometimes buyers helps hi selecting suppliers, because, they have vast experience in sourcing materials & handling the suppliers. This type of suppliers is called buyer-designated suppliers. Supplier should be selected based on the following:

Organizational capability to produce & delivery right goods on time;
Past records of performance;
Machinery & technology used in supplier’s factory;
Supplier’s commitment to work together with factory that placed order.
Preparation of data Bank, of suppliers for different items. For performance ratting uses this formula:

y/x*50+z/x+w = score

Where x= Total number of consignment supplied,

Y= Number of consignment without any product quality,

Z= Number of consignment of supplied on tune end,

W= Score given for care & service out of 10

Terms & Condition:

L/C: Should be Irrevocable + (Transferable).
Payment: At sight, DA, DP.
Shipment Date: 21/06/2009
L/C Opening: Within 15 days to issue the PI.
L/C Expiry Place: S/B BD.
L/C Expiry Date: + 25 days from shipment date.
Negotiation: Any Bank in BD.
Shipment Qty: ± 5%.
Partial/Transshipment: Allowed.
Price: FOB/Ctg.
I/C: S/B ISTT or……….?
Bank Details: Bank name, Account, Swift Code.
GSPFomrA
Part delivery allowed.
Offer validity 4 Weeks £. & O. E.
Note:

Price quoted are C & F customer factory gate
Country of Origin : Bangladesh.
Please see overleaf for General Conditions.
Production monitoring system with suppliers for smooth delivery of Fabrics & accessories.

Material sourcing has undergone dramatic changes during the last few decades. During the old days factories used to produced their goods with locally made materials. Reality gradually changed & cheap raw materials became available at far-off places like Hong Kong, Singapore, Taiwan etc. Western factories stared souring these materials by taking advantages of the revolution that took place hi the area of transportation & communication. Quick response is the system by which manufactures react quickly to changing trends to market demands & supply their buyer with their requirements in the shortest possible tune.

Quick Response Forecasting

Through forecasting is a cumbersome & risky issue garment factories must make a precise order forecasting & an eventual order plan against which factories can source materials in right earnest. Forecasting must smartly negotiate & settle their orders so that they can be convert their projections in to real orders in no time wasted. This is not the end but the begriming of continuous monitoring the suppliers wheatear the order items as per buyer approval or not as well as appropriate in house date. All information regarding the items that are ordered to sourced need to confirm with buyers.

Daily production report from suppliers to match with factory Production planning.

In order to reap the most of the benefits of reliable supplier base & for quick response, parties must be set up efficient communication links so that they can understand each other quickly. There should be common standards of documentation, common specification sheet easily understandable to each other, common quality acceptance level system & similarly data formats. All these help quickly communication & preparation of documentations. So to match up with the factory production planning merchandiser need to monitor daily production report. Merchandiser need to monitor the production status.

QC management system for monitoring of suppliers production. Flow Chart of Quality Management System:

Inspect all incoming goods, all in-process goods & all finished goods to ensure the quality of products

Ensure that all patterns & grading of patterns are okay

Inspect spreading, cutting & numbering Ensure If relaxation time was to fabric

Install in line inspectors in the sewing line

Install traffic light chart system or other system to monitor the quality hi the production line Inspect 100% goods delivered from sewing lines

Inspect the table quality passed garments with statistical technique

Control reject goods so that they not mix up with quality passed goods

Control alterable goods, washable goods so that they can be double checked to ensure quality.

Inspect goods with right equipment & in right conditions (equipments should not be faulty & inspection should be conducted on well lit table)

Inspect ironing, folding

Make repeat inspection of garments prior to poly packing Inspect poly packing & assortment

Pre final inspection of goods

Final table inspection is controlled prior to shipment of goods.

Preparation Production Files for Production Starting

Approval Sample
Production plan with Production dept. in the Pre- production Meeting
Order sheet
Measurement sheet
Assortment
Fabric quantity
Packing list
Carton measurement.
Sending procedure of pre-production samples approved by buyers. Production file & pattern to in charge of factory.

Collect approved sample, production file and approved pattern from buyer.
Merchandiser arrange meeting with production manager.
Give clear idea about approved sample, production file and approved pattern.
Than handover these items to PM.
Pre-production samples are produced by the vendor factory as per instruction of the buyer. They are produced prior to the commencement of production. Buyer issues updated spec package comprising sketches, spec sheets, care label information & trims cards if changes have taken place in the salesman samples. All specified fabrics & trims must be used in the pre-production samples for each style. At least three sets of pre-production samples from each style & size must be sent to the buyer for approval before production can commence.

Preparation and conducting of pre-production meeting an factory Required For production planning in factory.

Q.C check
Measurement.
Print.
Thread matching.
Fabric fault.
Embroidery.
Improvement of productivity through work study procedure.

BPT (Basic Pitch Time): Total standard time+ No of operator
UCL (Upper Control Limit): Basic pitch time-.85
LCL (Lower Control Limit): 2xBPT-UCL
Organization Efficiency: BPT-*- Highest bottleneck timex 100
Productivity: Per hour production •*- Total operator
Production Target: (No of operatorx3600) x85% -s- Total standard time
Actual production: 3600^Height bottleneck time
Method study

Method study is the systematic recording & critical analysis of ways of doing a job so as to make improvements. It analysis how a work is being done currently to find out ways to improve so that productivity increases. Method study discovers suitable & easier method of work so that the task can be completed quickly.

Work Measurement

Work measurement is the technique designed to set up time required by a qualified worker to accomplish a task at a defined rate of working. This technique is used to determine standard time.

Select: Select the job to be investigated.
Record: Record data by collecting or by direct observation.
Example: Examine data critically. Challenge the following: what is the purpose of action, where the place of performing it, the sequence is which the job is done, the person doing the job etc.

OC Management system to ensure quality product.

Quality of product

Lots of factors affecting to define the quality of a product i.e.

Appearance
Fabrics
Design
Measurements
Stitching
Cleanliness
Presentation
Safety product
Price
Timely availability of the product at the market for purchase.
COMMERCIAL DEPARTMENT

Application Procedure to Bank for B/B, L/C Opening

Which L/C issued against the original Master L/C is called B/B, L/C. A back to back L/C is a letter of credit issued for the account of a buyer, who is already holding an Master L/C in his or her favor. The back to back L/C is issued in favor of the supplier to import raw materials required to produce the item meant for export as stipulated in the credit being held by the buyer.

Papers / documents required for submission to the bank for opening of back to back L/C are-

Master L/C.
Valid Import registration certificate & Export registration certificate.
L/C application & LCA form duly filled-up & signed.
Pro-forma Invoice or Indent.
Insurance cover note with money receipt.
IMP From duly signed.
In addition to the above the following papers / documents are also required for export oriented garment industries while requesting for opening of back to back L/C:-

Textile permission.
Valid bonded ware house license.
Quota allocation letter issued by EPB in fervor of the applicant in case of quota items.
In case the factory premises is a rented one, letter of disclaimer duly executed by the owner of the house / premises to be submitted.
Application format of B/B, L/C to the bank are as follows.

July28,2011.

To

The manager (Import).

L/C issuing bank name & address.

Ref: Account name………holding A/C No……….with your branch.

Sub: Request for opening a back to back L/C against export L/C number……received by

buyer.

Dear Sir,

We would like to inform you that please open B/B L/C for US$ against Master L/C to enable we import fabric to execute the stipulated hi the said Master L/C.

You are hereby authorized to keep the aforesaid original Master L/C #………as lien…….to

cover finances involved in the opening back to back L/C.

Thanks, Applicant name Signature & designation.

Encl:

Contract.
Banks L/C application duly filled-up.
Insurance cover note (if applicable)
Import form(if applicable)
L.C. A (Letter of credit authorization form)
Checking M. L/C, related with terms condition mention in M. L/C

  • Export LC no.
  • LC opening data.
  • Name of the L/C opening bank.
  • Whether issued as per UCP.
  • Name of the beneficiary.
  • Name of the foreign buyer.
  • Whether it is authentic/ test agreed.
  • Whether it is irrevocable.
  • Whether it is transformable.
  • Whether it is confirmed by third bank.
  • Whether transfer is restricted.
  • Whether transfer is regular.
  • Expiry date of Export L/C.
  • Place of Expiry L/C.
  • Amount of Export L/C.

Last data of shipment of Export L/C.

  • Port of destination.
  • Negotiation period.
  • Whether negotiation is restricted.
  • Bill of Lading clause/air way ball clause.
  • Whether Export L/C is genuine.
  • Payment clause.
  • Basis of L/C Whether FOB/C and F/CIF.
  • Name of Exportable category no.
  • Export promotion bureau allocation no.
  • Quantity of exportable.
  • Name of the county to export.
  • Name of particular shipping line if any.
  • Reimbursement instruction on export L/C.
  • If the export L/C opening bank is not required.
  • Fabric description of export L/C.
  • BBLC proforma invoice description.

Documents Required:

  • Commercial invoice.
  • Packing list
  • BL/FCR.
  • Original inspection Report.
  • Order confirmation certificate.
  • GSP form.
  • Packing list approval.
  • Additional condition, (required amendment)
  • Bank to bank documents send to.

Acceptance Procedure of M. L/C

Copy of master L/C or received of this documentation from the buyer, the exporters become sure that they would obtain foreign currency after the perches shipment.

Contract sheet – Sing by buyer and vendor (2 pages)

Style number
Shipment date
Mode of shipment (sea / air)
Order quantity and size ratio… .XL, XXL, SML
Fabric description
Spec sheet.
Collection of All Relevant Document from Different Companies and Organizations Like GSP. CO, EXP. LD

GSP system:

GSP means generalized system of preference. Bangladeshi garments are exported in the European union market at a quota free system. EEC sectioned duty free status for

Bangladeshi in 1992 for importing of our readymade garments in their market which is known as GSP.

If any importer can prove in European Union market that his garments is produced by the Bangladeshi fabric, he will get this facility. EEC importers get 12% duty rebate on woven fabrics and 12.50% duty rebate on knit fabrics on their GIF invoice value.

In order to qualify for the GSP facility we have to abide by some terms and conditions relevant to the rules of origin. Following is the terms and conditions.
Three stage transformation for woven fabrics i.e.

Grey fabric to be produced in Bangladesh.
Dyeing printing and finishing of these fabrics to be done here.
Finally readymade garments to be produced here by these fabrics.
Four stage transformation for knit fabrics i.e.

Yarn to be produced here from raw cotton.
Grey fabric to be produced.
Dyeing printing and finishing to be done.
Finally knit garments to be made here.
It is a common demand by the customers’ authorities in EU.GSP facility get EU importers when they import garments from third world country.
The certificate of origin is a document that is required in certain nation. It is a signed statement as to the origin of the export item. Certificate of origin are usually signed through a semi-official organization such as local chamber of commerce.

Preparation of Commercial Invoice

An invoice is a commercial document issued by a seller to a buyer, indicating the products, the quantity and description of the goods the loading port and destination port, the mode of transportation, the country of origin, the price per unit and total cost of the goods with which the seller has already provided the buyer. An invoice indicates that payment is due from the buyer to the seller, according to the payments terms. The shipper gets the invoice ready at the time the goods are being is prepared for shipping.

Document Submission Procedure in Bank

Have to fill up the forms mentioned above and after verifying and signing the following documents should be submitted to the bank: –

Trade license (valid)
IRC (import Registration certificate)
Membership certificate
Memorandum of association
Income tax declaration
A photograph
Local Document

Bill of exchange.
Invoice.
Packing list.
Co/ delivery challan / truck challan
Good production certificate (BTMA) original copy.
GP2 challan
Foreign Documents:

Bill of exchange.
Invoice.
Packing list.
Bill of lading.
GSP/CO/Inspection certificate
Application procedure to Procedure for Cash Incentive from Bank

Procedure for cash intensive from bank with reference to the above we enclosing relative document
Application forwarding.
Application form.
Pay order.
Undertaking.
Bank certificate.
Proceeds realization.
Invoice for Export and B/C.
Lock back to back related document.
Utilization declaration.
Copy of Export L/C.
Containers Sizes and Kinds

Standard containers.
High-cube containers.
Hard-top containers.
Open-top containers.
Flat racks.
Platforms (plats).
Ventilated containers.
Insulated and refrigerated containers.
Bulk containers.
Tank containers.
ISO standard:

There are five common standard lengths, 20-ft (6.1 m), 40-ft (12.2 m), 45-ft (13.7 m), 48-ft (14.6 m), and 53-ft (16.2 m). United States domestic standard containers are generally 48 ft (15 m) and 53-ft (rail and truck). Container capacity is often expressed in twenty-foot equivalent units (TEU, or sometimes teu). An equivalent unit is a measure of containerized cargo capacity equal to one standard 20 ft (length) x 8 ft (width) container. As this is an approximate measure, the height of the box is not considered, for instance the 9 ft 6 in (2.9 m) High cube and the 4-ft 3-in (1.3 m) half height 20 ft (6.1 m) containers are also called one TEU.

The maximum gross mass for a 20 ft (6.1 m) dry cargo container is 24,000 kg, and for a 40-ft (including the 2.87 m (9 ft 6 hi) high cube container), it is 30,480 kg. Allowing for the tare mass of the container, the maximum payload mass is therefore reduced to approximately 22,000 kg for 20 ft (6.1 m), and 27,000 kg for 40 ft (12 m) containers.

~< t\ S* ‘ 9 */«- 2.385 m 8’9″ 2.650 m vTUfa 99 2.698 m Door aperture Width 7 ‘8 3 8″ 2.343 m 7’S%” 2.343 m 7’6″ 2.280 m 7’SH” 2.343 m Height 7*5 %* 2.280 m 7’53/i” 2.280 m S’5″ 2.560 m 8’ S”/« tt 2.585 m Velum* 1,169ft3 33.1 m3 2,385 ft3 67.5 m3 2,660 ft3 -5.3 m3 3.040 ft3 86.1 m3 Maximum gross mass 66,139 ib 30,400 kg 66,139 !b 30,400 kg 68,008 Ib 30.848 kg 66,139 Ib 30.400 kg Empty weight 4,850 Ib 2,200 k I 8,380 Ib 3,800 k g 8,598 Ib 3,900k t 10.580 Ib 4,800 k g Net load 61,289 Ib 28.200 kg 57,759 Ib 26.600 kg 58,598 Ib 26,580 kg 55.559 Ib 25,600 kg PRODUCTION DEPARTMENT PRODUCTION DEPARTMENT: Preoperational of total seasonal production plan: Yearly order projection needs to be consolidated into yearly order plan. Order plan is based on already negotiated orders. Projection of orders is generally based on preliminary discussion & guesswork but order plan is based on agreed contracts with Ihe customers. Work study or industrial engineers procedure. Industrial engineering draws upon the principles and methods of engineering analysis and synthesis as well as mathematical, physical and social sciences together with the principles and methods of engineering analysis and design to specify, predict and evaluate the results to be obtained from such systems. In lean manufacturing systems, industrial engineers work to eliminate wastes of time, money, materials, energy, and other resources. The term “industrial” in industrial engineering can be misleading. While the term originally applied to manufacturing, it has grown to encompass virtually all other industries and services as well. The various topics of concern to industrial engineers include management science, financial engineering, engineering management, supply chain management, process engineering, operations research, systems engineering, ergonomics, value engineering and quality engineering. Major Parts of IE in Garments Industry: Analysis Procedure Operation Procedure Workers Assessment Objectives of IE: To sells or business target of the company. To spread production planning information. To set target and submit balance report within schedule time. Analysis Procedure: Basic Semi Critical Critical Basic Analysis: Operator Training Analysis Pre-Production Meeting Analysis Target Setting Analysis: Analysis team will analyze target setting. Setting line target depends on following terms: SMV Manpower Operator and Helper Targeted Efficiency Let, for any garments given SMV = 12.25 Total Manpower = 28 Operators + 25 Helpers = 53 Persons Let us consider the line Efficiency = 100% Then total outcome = 53 x 60 12.25 = 260 pieces per hour But actual line Efficiency = 80% Then outcome of this line = 53 x 80 12.25 = 208 pieces per hour. Line Productivity Calculation: Line productivity = target per hour x SMV x 100% (Manpower x 60) – Non productivity time = 208 x 12.25 x 100 (53×60)-0 = 80% If a line contains 53 manpower and target given per hour 200 then, Line productivity = target per hour x SMV x 100% (Manpower x 60) – Non productivity time = 200 x 12.25 x 100 (53×60)-0 = 77% Again, manpower decrease 53 to 45 and line target remain same as 200 then, Line productivity = target per hour x SMV x 100% (Manpower x 60) – Non productivity time = 208 x 12.25 x 100 (45×60)-0 = 90% Daily Production Report LINE WISE DAILY PRODUCTION REPORT FACTORY:……………….BUYER:…………………STYLE NO:……………..SIZE:………… FACILITY:……………….LINE NO:……………… ITEM:…………………….ORDER QTY: CUT NO. SIZE /HR. TOTAL PRDN. WORKING HR. TOD AY AVG /HR TOTA L TERG ET/H R MOR E THEN TARG ET LESS THE N TAR GET REM ARKS TOD AY TOT AL F 2ND oRD JIH 51M 61H ?m 8™ glH 10™ TOTAL PREVIOUS COLOR WISE PRODUCTION SUMMARY GRAND TOTAL COLOR ORDER QTY cuton G INPUT OUTPU T TOTAL Total Cutting:…………………Today’s input:…………………Total input:………… Balance input:………………..Prevs. Output:………………….Today’s output:…. Total output:………………….Balance output:………………..Output complt date: L.Q.C Line Chief mcm APM/PM Quality management procedure Flow chart of quality management system Inspect all incoming goods, all in-process goods & all finished goods to ensure the quality of products ↓ Ensure that all patterns & grading of patterns are okay Inspect spreading, xmtting & numbering ↓ Ensure If relaxation time was to knit fabric ↓ Install in line inspectors in the sewing line ↓ Install traffic light chart system or other system to monitor the quality in the production line ↓ Inspect 100% goods delivered from sewing lines ↓ Inspect the table quality passed garments with statistical technique Control reject goods so that they do not mix up with quality passed goods ↓ Control alterable goods, washable goods so that they can be double checked to ensure quality. ↓ Inspect goods with right equipment & in right conditions (equipments should not be faulty & inspection should be conducted on well lit table) ↓ Inspect ironing, folding ↓ Make repeat inspection of garments prior to poly packing Inspect poly packing & assortment ↓ Pre final inspection of goods ↓ Final table inspection is controlled prior to shipment of goods. Cutting: Fabric inspection: FABRIC INSPECTION REPORT (4 POINT SYSTEM) FACILITIES NAME & FLOOR: 11-06-2012 LAST REVISION DATE: 08-05-07 DATE : 02-05-2012 FAB. DESCRIPTION: 100% COTTON TOTAL PENALTY POINT: 130 FACTORY NAME: FAB. CONSTRUCTION: 128*60/20*16 AVRG. DFCT. IN 100SQ. YRDS: 17.77 BUYER NAME: FAB. CONSIGNMENT: REJECTED: FAB. SUPPLIED BY: SOUTH CHINA TOTAL ROLL RCVD.: ACCEPTED: STYLE NO.: HBTR-33 TOTAL YDS/MTR/RCVD QTY.: 2600YDS BOOKING WIDTH: TOTAL YDS. INSP. QTY :460YDS. DEFFECT ITEMS REMARKS BALE SNO. ROL LNO. LOT NO. CO LO ACTU AL ROL L INSP T. D y S h F 1 F a S 1 F or S P M is T hi K n C r Tot al P oi R WIDT QTY QTY e a y n. u ei o si c o e pen nt H YRD YRD d h b 8 t n k t a alt P S S/ f e y ol n g y s y er MTR a d a e y Y ar e poi 1 u ef r ar ar n nt 0 1 n n n M 0 t a sq r -y k ds 58 A RE D 57 143 143 4 2 5 2 4 3 38 07 A RH UB 57 144 144 3 3 0 4 4 2 43 50 A AR D 57.5 146 146 4 2 0 2 4 2 32 46 B 57 27 27 ” ” • – 2 7 1 ” 4 3 ” 17 1 1 1 460Y 460Y 43 0 Cutting inspection: FACTORY NAME: BUYER NAME: ASMARA STYLE/ORDER NO.: P.O/REF/ITEMNO.: CUTTING STATEMENT FACILITIES NAME & FLOOR: 5™ DATE: 16-05-12 CUTTING START DATE: CUTING NO.: 2* GARMENTS ITEM: LOT NO.: ORDER QTY.: 4271 PCS SHADE/ CON: SL. GMT COL LAY SIZE 00 0 1 3 5 7 9 TTL. COUNTRY NAME NO ‘S OR ER QTY. , PAR RATI 200 200 200 200 200 200 200 T 0 ITEM PIN K 1 2 3 4 5 6 7 1400*2 TOTAL QTY. 1400 GRAND TOTAL LINE NO. REMARKS: Pattern verification for new style Correction of pattern Re-Design the pattern Inspection the spreading quality Inspection the cutting parts (100%) Replacement Sewing inspection: Process wise 7 pcs bundle inspection Inline garment menufacturement inspection Hourly critical process control Hourly end line quality checking AQL audit FACTORY: FACILITY: QUALITY DIVISION SEWING DEPERTMENT LINE WISE DAILY REPORT BUYER:………………… STYLE NO:…………….. SIZE: .LINENO:……………… ITEM: .ORDER QTY: CUT NO. SIZE /HR. TOTAL PRDN. WORKING HR. TOD AY AVG /HR TOTA L TERG ET/H R MOR E THEN TARG ET LESS THE N TAR GET REM ARKS TOD AY TOT AL 1ST | 88 l) 2ND 3KU 4TH 5™ 6™ 7nt 8™ gTH 10™ TOTAL PREVIOUS COLOR WISE PRODUCTION SUMMARY GRAND TOTAL COLOR ORDER QTY CUTTIN G INPUT OUTPU T TOTAL Total Cutting:…………………Today’s input:…………………Total input:…………. Balance input:………………..Prevs. Output:………………….Today’s output:….. Total output:………………….Balance output:………………..Output complt date: L.Q.C Line Chief AQL Chart AQCM APM/PM Lot Size for Sample Min. 1.5 2.5 4.0 6.5 inspec. size for Measure inspec. Quantity AQL-2.5 Ac Re Ac Rc Ac Rc Ac Rc Ac Rc 2-8 2 1 0 1 0 1 9-15 3 1 0 1 0 1 0 1 16-25 5 1 0 1 0 1 0 1 0 1 26-50 8 2 1 2 0 1 0 1 0 1 1 2 51-90 13 3 1 2 0 1 0 1 1 2 2 3 91-150 20 3 1 2 0 1 1 2 2 3 3 4 151-280 32 3 2 3 1 2 2 3 3 4 5 6 3 8 j ; 281-500 50 5 3 4 2 3 3 4 5 6 7 8 501-1200 80 8 5 6 3 4 5 6 7 8 10 11 1201-3200 125 13 7 8 5 6 7 8 10 11 14 15 3201-10000 200 20 10 11 7 8 10 11 14 15 21 22 10001-35000 315 32 14 15 10 11 14 15 21 22 35001-150000 500 50 21 22 14 15 21 22 150001-500000 800 80 21 22 21 22 500001- Over 1250 125 21 22 Finishing and final inspection: Check the measurement of finishes garment. Factory final inspection. 6.5. Management of outside OC from buyers; Quality is not absolute but can only be judged by comparing with standards. It can be determined by some characteristics namely- design, size, materials, chemical composition, workmanship, finish and other properties. Quality of product Quality of process Quality of contribution towards the environment and to the end customer. Objects of Quality: The main objective is to produce the best quality garments which are acceptable for all the buyers & by reducing inspection rejection ration & claim from buyers. We maintain two types of strategy. Preventive and Corrective. 6.6. Fabric layout procedure Fabric layout process is designed as per marker and cutting ratio. And fabric lay depends on table length width. And there must be some minimum, overlapping in between one after one ply. 6.7. Fabrics cutting & management procedure; Cutting process: Cutting department receive tech pack from merchandiser and p.p sheet of a style from I.E Cutting check whether sample master pattern and fabrics are ready or not If ready cutting dept. collect sample, marker, and fabrics (for size set) from the sample section CAD section and fabric store. . If it found that an adjustment is required in the master pattern then cutting manager buyer, qc, and pattern master check and make necessary correction as per grading and inform the pattern and CAD section Then cutting dept collect fabrics for bulk production from store and check wheatear, of every roll in fine or not and check the width of a fabric for that lot. Delivery of cutting parts: Receive the parts If it is sub- contract than it place to store Input in sewing floor. Fault of cutting: Shade Measurement Fabric shape Panel cross checking Print and embroidery Important note in cutting section: TMV -Time Measurement Unite. SMV-Standard Minute value. SOP -Standard Operation Procedure. Cutting depend on -number of marker/number of body part. 10 pcs markers mean 10 pcs complete garments. 6.8. Production meeting in factory: Pre production meeting is the process of transforming information many people all managers like production, cutting, quality, finishing as well as store. Pre production preparation (cutting) Check the fabric approval, fabric swatch dia, fabric fault, GSM, shrinkage. Checking of mini marker. Prepare fabric consumption. Check the pattern Run trial cutting Prepare of lay chart Pre production preparation (sewing) Check the approval fabric Standard Approval trim card Approval sample Machine layout Folder and attachment 6.9. Fabrics inspection procedure; Fabric inspection: (4 point system) Check the received fabric with length, color, weight as per fabric booking sheet. Fabric testing as per 4 point inspection system. Less than 2000yds………10% More than 2000yds……….10% If defect in 10%…..,……….100% point impaction, accepted point industry roll for, S/J =20 point D/J =24 point Warp knit =26 point Penalty point is asking according to size of defects, wrap and weft direction: Length of defect Point Sticker color Less than 75mm/ 3″ defect 1 White 75mm-149mm/3″-6″ 2 Green 150mm-229mm/6″-9″ 3 Yellow More than 260mm/9″ 4 Red 6.10. Lab dips preparation procedure; It is the merchandiser’s responsibility to get the Lab dips from the processing mill and to get approval from buyer. There are different matching systems followed in Labs. They are Tube light matching. Sun light matching. Ultra Violet matching. Sodium light matching (show room). Each of these above matching will give different results. For example, if a lab dip matches to the original in tube light, it will differ hi sun light. So the lab dips are to be made according to the buyer’s matching system. Different buyers follow different matching. Hence before proceeding lab dips, merchandiser should be aware of the buyer’s matching system. Accordingly he should arrange to make lab dips. Also he must be sure of making the lab dips hi the actual production fabrics. It is better to make lab dips in more than 3 closer shades. (Some times, the processing factory will make lab dips in 2 shades and will make them hi to 4 bits. If we send the same to buyer and if buyer finds out this, he will think that he had been cheated purposely by the merchandiser. Our reliability will get questioned here). Before sending the lab dips to buyer, the merchandiser should verify whether they are closer to the required shade. And he should send them to buyer only if he is confident that they will get approved. If he sends them with a doubt and if they are not approved, he will have to make them again. By this way, at least 1 week time will be wasted; courier expenditure will be wasted unnecessarily. To adjust this wasted tune, we will have to urge the production which may lead to quality problem. So if he is not satisfied with the lab dips, he should arrange for the revised lab dips from the processing mill immediately. When sending the lab dips to buyer, he has to take some extra care. The lab dip fabric bits are to be ironed and cut into a clean shape. They should be attached to the shade card hi an attractive presentation. This will give a pleasant mood to buyer when he verifies the shades. (Here we should understand the psychological effect in this regard. If we see lab dips hi the morning, we may think they are not suitable. If we see the same hi the evening or the next day, we may think they are closer. Our presentation of lab dips will help to get quick approvals. This is not cheating; just a tip). While making lab dips, the lab hi processing mill will have the recipes noted. They will give different reference numbers to different lab dips. Accordingly each lab dip will have different reference number. When sending lab dips to buyer, the merchandiser should keep one set of counter lab dips with reference numbers. He must be sure that the reference numbers mentioned to buyer’s set are the same in his counter set also. It is advised to follow the same reference numbers by everybody – processing mill, merchandiser and buyer. This will help to avoid confusion when processing. The lab dip procedure is as follows- Lab Test Dimensional Stability How to check dimensional stability Color Fastness Color Fastness to Crocking Color Fastness to Wash Color Fastness to Perspiration Light Fastness Piling Laboratory 6.11. Dying procedure step by step; Dyeing process: Conventional: Isothermal Migration 60:C isothermal process 80:C isothermal process 80:C Turquoise process CVC Dyeing process Special: White dyeing process Washing process Enzyme process Topping process Addition process 6.12. List of the machines in GMTS; NORTHERN TOSRIFA INDUSTRY LTD. MACHINE LIST TYPE OF MACHINE QUANTITY (SETS) SINGLE NEEDLE 374 DOUBLE NEEDLE 92 OVERLOOK 78 KANSAI 30 BAR TACK 30 BUTTON STITCH 30 BUTTONHOLE 25 EYELET BUTTON HOLE 20 96 SNAP BUTTON 35 BLIND STITCH 8 FEED OF THE ARM 25 CUTTING MACHINE 20 HEAT CUTTER 5 FUSING MACHINE 2 WAIST BELT SETTING 4 SPECIALIZED MACHINE: NEEDLE DETECTOR (TUNNEL) 5 CAD MACHINE 4 PLOTTER 2 DIGITIZER 2 VELCRO CUTTER 2 SEAM SEALING 12 ZIG-ZUG 12 FABRIC INSPECTION MACHINE 2 THREAD SUCKING MACHINE 5 STEAM BOILER 2 STEAM IRON 60 ELASTIC ATTACHING 2 LABEL JOINT 6 LIGHT BOX 1 OTHER SUPORTING EQUIPMENT: QUILTING MACHINE 2 EMBROIDERY (UP TO 15 COLOR) 2 LAY END CUTTING MACHINE 10 VACUUM IRON TABLE 60 HAND NEEDLE DITECTOR 3 TOTAL MACHINE 975 SETS WASHING PLANT: TYPE OF MACHINE QUANTITY (SETS) CAPACITY SAMPLE WASHING MACHINE 9 1300 Ibs WASHING MACHINE 6 95750 Ibs HYDRO EXTRACTOR 3 1800 Ibs DRYER 12 20100 Ibs SAND BLAST MACHINE 8 1 6000 pcs per day SAND BRUSH MACHINE 5 3360 pcs per day E . T. P. 1 1 50000 Ltr. Per hour 6.13. Reporting system in production department; LINE WISE DAILY PRODUCTION REPORT FACTORY:……………….BUYER:…………………STYLE NO:……………..SIZE:………… CUT NO. SIZE /HR. TOTAL PRDN. WORKING HR. TOD AY AVG /HR TOTA L TERG ET/H R MOR E THEN TARG ET LESS THE N TAR GET REM ARKS TOD AY TOT AL ,SJ 2MD aRD 4m 5™ 6™ 7™ 8™ ; FACILITY:……………….LINE NO:……………… ITEM:…………………….ORDER QTY: glH 10™ TOTAL PREVIOUS COLOR WISE PRODUCTION SUMMARY GRAND TOTAL COLOR ORDER QTY CUTTIN G INPUT OUTPU T TOTAL Total Cutting: Balance input: Total output:.. L.O.C …………Today’s input:…………………Total input:………………. ,………..Prevs. Output:………………….Today’s output:……….. ………..Balance output:………………..Output complt date:…… Line Chief AQCM APM/PM 6.14. Receiving, requisition & inventory management procedure in production Department; Store Requirement Style: 3V1597 FLOW -1 Attn: Mr. Zulficker -Sr. officer store CC. Mr. Faruque – Ast Manager CC. Mr. Raihan – Sr. store officer CC.Mr.Lutfor-AGM Please arrange & send the following item to production floor 5 Tejgon Fabric; SI. No. Item Color Size Gmts/Qty. Qty/Yrds Remarks 1 Shell: 98% Cotton 2% Spandex twill K.Nevy 14.49 9425 11380 Classic Red 7609 9187 Spirits b/ Turg 2999 3621 Hayle Blue 5580 6737 Ferguson Green 2999 3621 Tyson Pink 4271 5157 White 0.47 32883 1287 Accessories Item Color Size GmtsQty Ace’s Qty 1 Main label & Size 32883 33869 pcs Size wise b/dwn next page 2 Care Label 33869 pcs 3 Zipper For fly 33869 pcs Size wise b/dwn next page 4 Jocker Tag 33869 pcs b/dwn same as main&size label 5 Mtl Shank button PC-M08 27 L 41 grs Turg+green PC-MI 15 27L 186 grs Navy,red,bhie,pink 6 Thread As per booking qty 7 A&F Label 33869pcs Size wise b/dwn next page Label/Zipper/ Jocker Tag wise b/dwn 0(2 Vi”) 1(2 ‘/2″) 3(2 >/2″)

 Fabrics Cutting and Management Procedure Organogram of Cutting department

Role and Responsibility of cutting department:

Cutting Manager:

Total responsibility of cutting section from cutting to delivery sewing section.
Good knowledge in cutting.
Hard working.
Good knowledge in Computer & knows of buyer order.
Skill in regular reporting to the management.
Skill in handling the cutting section.
Responsible for bulk cutting and necessary pattern changes if required.
Will manage and assist others regarding cutting works.

Have to posses work with quality system.
Have to carry out quality production of the department,
Daily planning for cutting quantity.
Regularly fabric receive from fabric receive man.
Checking marker.
Must be knowledge about pattern.
Sharing the tools & techniques in the cutting section of all staff

Cutting supervisor:

Complete knowledge about bundle
Good knowledge about lay, shading, sticker.
Daily work & planning receive from cutting incharge then divided into the table to table in the table leader.

Input supervisor:

Daily cutting fabric delivery from cutting section to sewing section.
Calculate total delivery fabric.
File up all of receive & delivery documents

Table Leader:

He/she maintain the total work of table from lying to bundling
Cutter Man:

He/she flow the marker and cutting fabric. Marker Man:

He/she laying the fabric then setting the marker. Seasor Man:
He/she cutting fabric by lay set up. When a cutter man cutting the fabric if fabric cutting is less, than seassor man cutting fabric for equal.
Lay Man:

He/she setting the lay and equal lay to lay.
Bundle Man:

Bundling the cutting fabric flow the chart, bundling card, sticker, serial and size.
Sticker Man:

At first he/she will see the chart & size then start stiekering.

Some vital step before much cutting for production:

Size set cutting: Cut two pieces body and relevant parts per size and check the measurement is it ok or not. Then send it to the sewing section. After sewing recheck all size, and ensure the correct measurement which has given in specification sheet. If find the measurement is short that time pattern size will increase. After correction pattern check it again. Check shrinkage and twisting.

Trial cutting: After size set cutting some pieces of garments are going to random sewing up to finishing from each size. After sewing check all garments that, have any defect or not. If

any defect happens in any garments, find out where it’s occurred. After then make pattern again based on defect.

Test cutting: After trial cutting again some pieces of garments are going to sewing from each size. But at first must be over come all kinds of defect.

Much cutting: when every step is ok, then much production will be started.

Total Process of Cutting Section;

Step-01: Store Q.C Cutting – Cutting Q.C

In the cutting section how work has been done:

At first fabric receive from Northern or some other place.

Checking fabric delivery/receive copy. (Flow Buyer, Lot number, Dia, Type of fabric, color, Roll to Roll, see the total quantity)
Checking the packing list.
Approve the SR sheet. (SR came from cutting section) when cutting section takes the fabric from store then they see all of and making SR sheet.
Receive G.S.M paper.
Receive shade ban paper.
File up with register. (All data such as color, quantity, buyer, lot number, challan number, type of fabric, dia etc.) Register stay in store.

Step – 02: A receives man of cutting section receive fabric from cutting store by SR sheet. Step – 03: Fabric receiver sends the fabrics to Q.C for fabric check. Step – 04: Before Q.C doing some test. Such as

G.S.M test (before wash 7 after wash)
Shrinkage test.
Twisting test.
Then approve shade ban & color shade by Q.C.

Step – 05: After checking and some test cutting incharge receive the fabric then transfer to cutting supervisor with planning for cutting.

Step – 06: cutting supervisor transfer this fabric to table leader and give work planning sheet of cutting incharge. It is including register khata.

Step – 07: Table leader transfer this fabric to lay man with marker. Then lay man starts fabric lying.

If fabric is tube dia than doing fabric lay then width cutting 1 inch.
Cutting 2 inch for open dia.
When fabric lying increase 2 inch from marker length to fabric length.
Fabric is cutting part by part if the fabric is strip.
If the fabric length is more than 150 inch then setting 8 lay men and if the fabric length is Less than 150 inch then setting 6 lay man.

Then maintain roll = bundle. Example 1 roll = 1 bundle, 2 roll = 2 bundle,
Step – 08: After lying fabric and sit the marker cutter man starts cutting fabric.

Step – 09: After cutting fabric, sticker man apply sticker in cutting fabric piece. In this time sticker man must be follow chart.

Step – 10: after stickering bundle man starts bundling. Here follow some process such as-

Have any shade in fabric then bundling is roll to roll.
Have not any shades or color then bundling is average.
Serial may be starts any places in fabric.
Step -11: after bundling then fabric input for sewing. Here is printing, embroidery and quality check.

How to Cut Out and Mark Pattern Pieces on Fabric?

Accuracy in cutting your sewing pattern and hi transferring the construction symbols, or marks, onto the fabric is crucial. These are the final steps taken before you begin to sew your garment. Cutting
Phi sewing pattern pieces to fabric as explained hi “Lay out Sewing Pattern Pieces,
Use dressmaker shears to cut fabric along designated cutting line.
Cut all notches – diamond-shaped symbols that appear along cutting line – outward from the cutting line. These notches will be used to match pattern pieces later on. Treat double and triple notches as one and cut them together with a continuous edge.
Leave pins intact until all markings have been transferred from sewing pattern pieces to the fabric.
Transfer all marks to your fabric. These marks include pockets, pleats, circles, darts and tucks. Mark a single dot with a small cross. Mark lining fabric only if you have chosen to pin and cut both lining and fashion fabrics as one.

Marking With Chalk, Marking Pen

Transfer marks using phis and a chalk fabric pencil or marking pen.
Support fabric with one hand, and insert pins through all layers of fabric along outline of pattern mark.
Carefully turn pattern piece over and use a ruler and marking pencil or pen to trace along outline made by the phis.
Turn pattern piece over so that tissue side is facing up.
Unpin pattern and carefully pull the pattern piece over the heads of the marking pins.
Once again, follow the outline made by the marking pins to trace the pattern mark onto your fabric.

Procedure of sending print or embroidery part;

There are some procedures of sending print or embroidery part, which is discussed in below:

While bundles are ready to go in printing section must be send extra part with each bundle. Because if any part will reject by the extra part it can be recover.
Every cutting should send in separate packet.
While any part be reject or some other problem occur, must be send this part with bundle.
Can’t send in wrong sticker serial.
Can’t send less or more amount of cutting part then bundle record.
All cutting part should be return while printing will complete.

Checking procedure of printing cut panel;

To check the bundle serial and ensure good quality of product. Then hand over all products to the input man to maintain serial.
After checking all parts if any one part absent or quantity short, it must be mention very clearly on the bundle card. And make it understand to the Input man.
After cutting must make alter and reject report. Need to take sign on reject report of Q.I. And at the end of the day submit these entire things to Cutting In charge and make clear.
Make report for each style and submit it to Quality Dept.

Checking system of printing or embroidery part;

After print and embroidery when all parts back to cutting section as per bundle no and serial no, to ensure every parts are present a specific person count all pieces then keep it for inspection.
Then Quality In charge check piece to piece as follow the sample. Ensure the good quality and serial no, and then pass all parts to next,
If any alter are come out during the cheeking period, must be fill up by the extra part.
Then ensure the product is 100% ok, and make it understand to the input man.
Quality supervisor maintain whole process.
Inform Quality Supervisor, Work study officer and Cutting in charge for any unaccepted problem.

Different types of documentation sheet in cutting section;

Many format sheets & make record of every attempt related to this individual order or style. They maintain much documentation during the order running on which are as follows:

  • Cutting Quality Control Sheet.
  • Spreading Quality Control Sheet.
  • Daily Cutting Output Status Sheet.
  • Cutting Information Chart.
  • Marker Preparation Chart.
  • Gut Panel Inspection & Replacement Report,
  • Fabric Shrinkage Report.
  • Spreading Sheet.
  • Input Record.
  • Marker Check Report.
  • Cutting Plan.
  • WIP Report-Per Day.
  • Cutting Report Size wise Ratio.
  • Cutting Forecast Plan.
  • Consumption Report.

Different Type Of Accessories Used In Apparel Industries

Different Type Of Garment And Finishing Accessories Used In The Apparel/Garment Industries are given below:-

Garment accessories:

Thread
Zipper
Interlining
Button for example:» Snap button
a Plastic button. Metal button.

Label: -Main label oSize Label -Wash care label
Motif: Leather oPlastic batchu Metal

Finishing accessaries:

1. Pocketing fabric 2. Lining 3. Velero 4. Elastic 5. Cord 6. Ribbon 7. Toggles 8. Rivet 9.Collar bone. 10. Hang tag 11. Price tag 12. Plastic/ poly bag 13. Tissue paper 14.Carton 15. Scotch tape 16. PP belt 17.Tagpin 18. Plastic clip 19. Stiker 20. Butterfly 21. Collar insert 22. Back board 23. Necks inseam

Compliance maintains procedure among workers in floor;

  • All exit sign, emergency light, fire alert, smoke detector.
  • Ensure all MSDC for chemical usage area.
  • Ensure all fire point
  • Scissor, cutters must be tied up.
  • Workers must not work sitting on the floor.
  • Eye protector, needle guard, ear plugs, hand gloves.
  • To tie the women workers hair within 9 A.M.
  • Ensure all evacuation passage is cleaned.
  • Fire should be open during work hours.

 Working training procedure;

  • Compliance
  • Comical safety
  • Orientation
  • Labor
  • HIV
  • Fire fitting

Machine safety procedure;

Scissors, cutters must be tied up / fastened during operation.
Workers must not work sitting on the floor.
Eye protector, needle guard, ear plugs, hand gloves, chemical musk, pulley cover, belt cover, machine sock need to be maintained properly.

HUMAN RESOURCE DEPARTMENT

 HUMAN RESOURCE MANAGEMENT

Recruitment procedure both technical & non-technical person.

Northern tosrifa industry ltd. of industry has a personal & administrative department. This is one of the biggest employees in Bangladesh. The number of huge employees job in the factory. For the employees there is systematic in house training in home. To motivate the employees, along with salary & benefits the company provides various facilities like free transportation, 24 hour medical service, on site sports. Production & accommodation facilities include mil time supply of safe drinking water, adequate lighting & ventilation facilities from sheet.

HR practices of Northern tosrifa industry ltd. of industry:

  • Recruitment.
  • Training.
  • Performance.
  • Management.
  • Labor relation.
  • Employee relation.
  • Job analysis.
  • Job design.
  • Selection.
  • Development.
  • Incentives.
  • Benefits.

Recruitment procedure in technical person: There are two types of technical procedure.

Internal – Supervisor manage.
External – Advertisement, billboard.
The management must be totally discourage child labor, forced labor, any types

of discrimination (direct or indirect) against any person in the ground of race, culture, values, religion, color, nationality, age, gender & status in the aspect of recruitment & selection.

The management must use the following procedure at the time of selection & Placement of new workers:

Advertising for the vacant position on notice board or in news papers.
Short listing of the candidates based on education, qualification & experience.
Conducting interview & efficiency tested.
Interview rating & candidate selection.
Age verification from educational certificate, local administration, registered medical practitioner.
Collection of joining report.
Briefing about workers package entitlement & benefits.
Issuance of ob job confirmation/ extension letter depending of performance.
Establishment of personal file with the following necessary documents:
Bio-data with photo.
Certificate of fitness
Age proof document.
Appointment or contact letter with receiving copy buy the worker.
Copy of instruction to worker about personal protective equipment. (For example mask, metal gloves, safety guard on sewing equipment etc).
Leave record.

Recruitment & selection process in Northern tosrifa industry Itd.s of industry:

Recruitment is the process through which the organization seeks applicants for potential employment. Selection refers to the process by which in attempts to identify applicants with the necessary knowledge, skills, abilities & other characteristics that will help the company achieve its goal, companies engaging in different strategies need difference types & number of employees.

Source of recruitment:

There are two kinds of source Northern tosrifa industry ltd.s of industry uses for recruitment. They are:

  • Internal source
  • External source.

Internal source:

Northern tosrifa industry ltd. of industry thinks that current employees are a major source of recruits for all but entry-level position. Whether for promotion or for ‘Lateral’ job transfer, internal candidates already know the informal organization & have detailed information about its formal policies & procedures:

Job-position programs:

HR department become involved when internal job openings are publicized to employees through job positioning programs, which informs employees about opening & required qualifications & invite qualify employees to apply. External source:

When job opening cannot be filled internally, the HR department of R.K. group of industry must look outside the organization for applicants. We discuss all the external source of recruitment at bellow:

Employee referable:

Employees may refer job seekers to the HR department. Employee’s referrals have several advantages. Employees with hard-to-find job skill may no others who do the same work.

Employee’s referrals are excellent & legal recruitment technique, but they tend to maintain the status quo of the work force in the term of raise, religions, sex & other characteristics, possibly leading to charges of discrimination.

Training procedure both worker & managerial Label; Worker training procedure:

Orientation.

  • HIV.
  • Labor law.
  • Compliance.
  • Comical safety.
  • Fire fitting.
  • Lean management.
  • HR behavior.
  • Team building.
  • Continues training.
  • Partial training.
  • Maintenance training.

Job evaluation procedure to ensure promotion & financial benefit; Compensation fluctuates according to:

A pre-established formula.
Individual or group goals because group goals are different from individual goals.
Company earnings.
Incentives add to base pay. It controls costs because the employee is being paid for his/her extra effort & for the benefits brought to the organization. Motivates employees empowerment pays categories Individual Company-wide individual empowerment plans.

Quantity of work output (How many units produced).
Quality of work output (What was the quantity of the product or service being produced or served).
Monthly sales (How much the sales was generated).
Work safety record (How many hazard or errors are being reduced).
Work attendance (If the absent is required or attendance is good). Group empowerment performance measures group incentive plans:

  • Customer satisfaction.
  • Labor cost savings.
  • Materials cost savings.
  • Reduction in accidents.
  • Services cost savings.

Company-wide performance measures company -wide incentive plans:

  • Company profits.
  • Cost containment/prevention.
  • Market share.
  • Sales revenue.

Individual empowerment plans (Piecework plans)

Awards based on individual production vs. company standards.
Awards based on individual performance standards using objective & subjective criteria.
Quantity or quality goals.

Group empowerment plans:

  • Rewards employees for their collective performance.
  • Group incentive use has increased in industry.
  • 2 types
  • Team based or small group.
  • Gain sharing

Company-wide empowerment plans:

Rewards employees when company meets performance standards.

Human resource planning on the basis of analysis of different department. Company-wide individual empowerment plans:

Quantity of work output (How many units produced).
Quality of work output (What was the quantity of the product or service being produced or served).
Monthly sales (How much the sales was generated).
Work safety record (How many hazard or errors are being reduced).
Work attendance (If the absent is required or attendance is good).

Group empowerment performance measures group incentive plans:

  • Customer satisfaction.
  • Labor cost savings.
  • Materials cost savings.
  • Reduction in accidents.
  • Services cost savings.

Individual empowerment plans (Piecework plans)

Awards based on individual production vs. company standards.
Awards based on individual performance standards using objective & subjective criteria.
Quantity or quality goals.
Advantages & disadvantages of individual empowerment plan.

Advantage:

Helps relate pay to performance.
Promotes equitable distribution of compensation.
Helps retain best performers.
Compatible with individualistic culture & societies.

Disadvantages:

  • May promote inflexibility.
  • Unrealistic standards may hamper employee motivation.
  • Setting performance standards is time consuming.
  • Factors beyond employees control may affect outcomes.
  • Factors not rewarded may be overlooked.

Advertisement for recruitment of worker & other employees;

Wants ads describe the job & the benefits, identify the employer & tell those who are interested how to apply. They are most familiar from of employment advertising. For highly specialist requites, ads may be placed in professional journal or out of town newspaper in areas with high concentration of the desired skills.

Example:

NORTHERN TOSRIFA INDUSTRY LTD.

Compliance Auditor

Job Description / Responsibility

Planning, Conducting internal audit to meet up internal & external requirements. Be prepared always with proper arrangements to face any external audit successfully concerned with any issues and prepare/ follow up CAP;
Conduct audit in different factories, guide factories as facilitator based on clients’ requirement;
Review the relevant document to face the Audit;
Prepare documents as needed;
Prepare factory for facing different audit such as social/ ethical/ environmental/ technical/ security;
Preparation of factory floors/working environments in accordance with social compliance standards, BSCI, SGS, WRAP & ISO as per buyer/customer standards and requirements;
Monitor & support factory personnel to work for implementation of Action Plan to comply with Buyers requirement;
To follow up the progress of Internal Audit
Assist Welfare team for smooth continuation of their regular activities;
Find out any non-conformity in relation to compliance and make sure that those findings are resolved in a systematic and planned manner;
Responsible for ensuring healthy workplace maintaining efficient operation of safety, hygiene and environment;
Any other tasks assigned by the management.
Job Location: Dhaka/ Gazipur/ Savar

  • Job Nature
  • Full-time
  • Educational Requirements
  • Master degree in any discipline.
  • Experience Requirements
  • Minimum 5 year(s)

The applicants should have experience in the following area(s): Compliance

Additional Job Requirements

Age 35 year(s) and over
Must have working experience in any 3rd party Compliance Audit Organization/ Buying house as “Compliance Auditor
Ability to work under pressure;
Sound knowledge in computer operation;
Good morale value with ethical commitment;
Well behaved and convincing.

  • Salary Range
  • Negotiable
  • Job Location
  • Anywhere in Bangladesh

MIS DEPARTMENT:

Number of employees is working in MIS department;

There are 12 employees are working in MIS department

Work procedure of MIS department.

At present, MIS of enterprises has been the main resort to reform technology and improve the management level. The office and management of an enterprise will be towards a effective, rapid and paperless direction. MIS is generally used for system decision- marking. For instance, enterprise employee can make use of MIS to find out problems that need to be solved urgently and feed beck in time to the upper managements in order to make them understand the current progress and its shortages. The main functions of MIS are as follows? Data processing it includes the collection, transmission, storage, processing and output of data. It simplifies the statistics and reduces to the lowest cost by supplying a unified format. Function of prediction it predicts the future situation by applying modern mathematics, statistics or simulation. Function of plan it arranges reasonably the plans of each functional department in accordance with the restrictions afforded by enterprises and provides the appropriate planning reports according to different management.

Function of control:

IT monitors and inspects the operation of plans and comprises with the differences between operation and plan in accordance with data afforded by every functional department, and be assistant to management to control timely each method by analyzing the reason why the difference comes into being.

Function of assistance:

If derivates instantly the best answers of related problems by applying to various of mathematic, mode and analyzing a plentiful data store in computers in the hope of using rationally human resource, financial resource, material resource and information resource for relative abundant economic benefits.

 Information or data collection system in MIS department;

Data collection systems in MIS department with different sectors are showing bellow,

Purchase module: Enter screen:

MPR (Material Purchase Requisition).
Work order (Regular Purchase, Local Purchase).
Report;

MPR Report
Special Approval MRP Report
MPR VS Work Order VS Receiving
Work Order Report
Material Receiving Report (Periodical, Store, Category wise)
Work Order Vs receiving Report (Periodical, Store, and work order wise)
General Item Purchase Report (Periodical, Store, Category, supplier, item wise).

Inventory module:

Enter screen:

MRIR (Material Receiving & inspection report) – General Store.
RS (Store Requisition Slip) – General Store.
SRS Issue- General Store.
MRIR (Material Receiving & inspection report) – Accessories store.
SRS issue – Accessories store.

Report:

General Item Stock Position (Periodical, store wise).
Material Issue Report (Periodical, store, SRS NO, Item wise).
Accessories Receiving Report (Periodical, store, Item wise).

Accessories SRS Report (SRS No Wise).

Garment Module:

Enter screen:

  • Fabrics Received.
  • Fabrics issue To Cutting floor.
  • Cutting process.
  • Issue for sewing.
  • Garment Finishing.
  • Garments delivery.

BGMEA

BANGLADESH GARMENT MANUFACTURES & EXPORTERS ASSOCIATION

1. Name of the Organization: Bangladesh Garment Manufactures & Exporters Association (BGMEA)

2. Address: BGMEA Complex, 23/1 Panthapath Link Raod, Karwan Bazar, Dhaka-

1215.

3. Contact Information:

a. Contact Person : Ehsan -Ul Fatah, Secretary General

b. Telephone : 88028115597, 8115597

c. Facsimile : 8802 8113951, 8125739

d. E-mail : info(2),bgmea.com

e. Web : www.bgmea.com.bd

4. Business of Industry: Association.

Function & activities of BGMEA.

BGMEA is being run by a 27 member elected board of directors. Four vice precedents having impotent portfolios, along with a secretariat of experience officials, assist the Board in formulating & executing vital policies & programs of the organization. The president is the highest excusive authority of the BGMEA.

To protect & uphold the interest of the industry by adding the formulation of government policies consistent with a congenial growth of the sector:

Committed the protect the interests of its member & their employees by implanting legitimate rights & privileges for garments workers.
To negotiate & consult with foreign & local agencies to promote the garments sector in every possible field.
To maintain liaisons with foreign buyers, business associations & member.
To provide foreign buyer with all necessary information regarding all issues concerned with the RMG sector.
To keep the BGMEA factories child labor free through continued monitoring.
Continue & expand collaboration with relevant ministries of the governments.
Continue educational support to workers’ children & make a provision for skill training for children removed from the BGMEA’s member factories.

Promotes computer oriented solutions for better management to its member units.
Participates activity in all trade negotiation for the sector in order to get easier market access & GSP benefits.
BGMEA has introduced service books for each & every workers employed in the factories.
BGMEA has ensured the minimum wage implementation to the tune of 99.49% of all factories.
BGMEA is going to launch a workers welfare committee in the factories.
BGMEA has set up a crisis management committee for emergencies.
BGMEA provides scholarship to meritorious children of the garments workers. Each year 2000 students are getting scholarship at Dhaka & Chittagong.
BGMEA is in the process of taking over 34 vocational training centers to provide various skilled sets to the unemployed.
BGMEA regularly conducts fire drill & fire safety program at the member factories.
BGMEA is going to develop a central database system for the garment workers, which will cover all workers, information of the readymade garment sector.
BGMEA is going to start a UD automation system to speed up custom procedures, such online system will being dynamism in a way that reduces lengthiness in custom procedures.
BGMEA has distributed essential food items among workers at subsidized price during the last Ramadan through 12 centers at Dhaka & Chittagong.
BGMEA runs 10 medical centers for its workers & provides HIV/AIDS awareness.
BGMEA runs training programs through 27 technical training centers & 3 other centers with the objective of producing skill workers for the RMG sector.
BGMEA regularly helps out the victims of natural calamity by providing relief, rehabilitation & other support.
BGMEA also established its own institute called “BGMEA Institute of Fashion & Technology (BIFT)” in 1999.

A memorandum of Understanding (MoU) has been signed between BGMEA & IFC-SEDF on 17th June, 2008 to monitor occupational safety & health status of the workers employed in the member’s factories of BGMEA operating at Dhaka. Under this program all the running factories al Dhaka has already been audited by the social compliance monitors of BGMEA & a database in being prepared.

 How BGMEA want to develop the business in different countries in the World.

The Bangladesh garments manufacture and exporter association BGMEA in the apex trade body that represents the export oriented woven knit and sweater garments manufacture and exporters of the country. Readymade garments RMG along earned about 78% of the yearly foreign exchange earning of the country. About 3.5 million people are employed in the garments manufacture secure. The growth rate of RMG export was over 20% per over the last two decades.

The importance of RMG sector can hardly be over emphasized. The RMG industry enjoyed a meteoric rise from 30 enterprises in 1980 increased to about 4825 in 2007-2008 fiscal years.

  • Fabric delivery & receiving report.
  • Fabric receiving report.
  • Fabric stock position report.
  • Daily cutting report.
  • Daily sewing report.
  • Line wise production report.
  • Daily garments report.
  • Ready for shipment report.
  • Daily shipment report.
  • Daily RMG production report.

Out of 3.1 million manpower employed in BGMEA members factories, 2.38 million are women (85%), majorities of them are disadvantages & economically poverty stricken

women folk. Such empowerment & employment raised awareness regarding children education, heath safety, population control disaster management only so for. It is an epoch making event in the history of Bangladesh.

Salary as worker as approved by government & BGMEA.

 BKMEA

Function & activities of BKMEA.

Bangladesh Knitwear Manufacturers & Exporters Association (BKMEA) was formed in 1996 by the all out efforts of few knitwear manufacturers. As soon as after the formation it undertook activities to look after the interest of the knitwear sector of the country. Today it is an association of about 1700 knitwear manufacturers and exporters that represent the largest export earning sector of the company.

BKMEA has grown enormous network in home and abroad. The members are the core strength and primary network of BKMEA. Besides, BKMEA works closely with national and International bodies and maintains close relationships with all stakeholders.

On areas of common interest, it also works with similar organizations like, International Apparel Federation (LAP), Global Alliance for Fair Textile Trade (GAFTT) and American Manufacturing Trade Action Coalition (AMTAC).

To boost up trade and to enhance cooperation between countries, BKMEA has signed agreement with concerned associations like China Yunnan Light & Textile Industry Association on June 10, 2005, Botswana Manufacturers & Exporters AssociationonOctober8,2009etc. Presently Bangladesh is the 3rd largest knitwear exporter in the world just after China and Turkey. To lead the world apparel market, BKMEA is putting diligent efforts to diversify export market, and ensure better market access of the country’s knitwear products to EU,USA, China, South Africa, Japan and other countries to promote the sector, BKMEA is implementing development projects with German Technical Cooperation (GTZ) and other international organizations in this regard.

The association has signed Mou with GTZ on March 16, 2005 and Metro Group, Germany on 26 April, 2010. The development works include: enhance productivity and improve social compliance status of its member factories, promote workers welfare through centralized day care centre health care centre, prepare sector related research and publication, organize trade promotion missions and fairs in home and aboard.

BKMEA has strong relationship with Govt. to formulate strategies and national policies on sector related and other socio economic important issues. BKMEA is run by a 27-member Board of Directors led by the President. The Board of Directors is elected for a 2-year period. To run the association efficiently, different committees are also working.

Number of garments is in BKMEA.

There are 1700 number of garments in BKMEA.

BKMEA’s Productivity Improvement Cell (PIC):

In the context of fierce global market competition, product prices are declining and buyers are requesting shorter lead times. To facilitate its members, Bangladesh Knitwear Manufacturers and Exporters Association (BKMEA) initiated the “Productivity Improvement Program” (PIP) in collaboration with the German Development Cooperation (GIZ).

The aim of the program is to accomplish overall productivity improvements within the existing manufacturing system without major capital investments. The approach is to implement Lean Production systems to eliminate waste (non value added) and facilitate value added work. The PIP program is being implemented by the BKMEA’s Productivity Improvement Cell (PIC).

Activities Of PIC:

  • PIC Consultancy Services
  • PIC Current Projects
  • PIC Training Course

Seminar on Productivity Improvement through Lean Manufacturing PIC Consultancy Services

Export Performance of RMG of Bangladesh for 2010-11,2011-12 & 2012-13 in Million US ($)

Share of Knitwear in RMG Export (FY 2011-12): 49.60% CAGR Growth (FY 2007-08 – FY 20101-12): 14.43% Share of Knit Garments in GDP (FY 2010-11): 8.57% Net Retention amount (2011-12)- US$ 5691.83 million Net retention rate – 60% (Highest) Value addition – 70% (Highest) Labor Force Employed

Direct – 3.7 million; about 70% of them are women.

Indirect – 0.50 million Number of Member Units About – 1873 (upto January 2013)

Comparative Export Performance of Bangladeshi Knit Production Major Importing Countries: (Figures in Million US $)

Source: Export Promotion Bureau, Bangladesh

EXPORT PROMOTION BUREAU

11. EXPORT POROMOTION BUREAU

ORGANOGRAM OF EPB:

Export Promotion Bureau, Bangladesh

Export performance for the Month of July-December 2011-2012

Overall position Mn.US$

Products

Export Performance July-June. 2010-11

Export Target for 2011-2012

Strategic Target for July-Dec. 2011-12

Export Performance July-Dec. 2011-12

% Change of export performance over export target

Export Performance for July-Dec. 2010-2011

% Change of export performance Juty-Dec.2011-12 Over July-Dec. 2010-11

11.1. Function & activities of EPS.

Export promotion bureau (EPB) Bangladesh under the ministry of commerce is a government agency of the country, entrusted with the responsibilities of promoting export of the country.

It is mainly responsible for:

Formulating and adopting of policy and programmed for active promotion of exports.
Coordinating export development efforts at different sect oral and production levels.
Coordinating monitoring and evaluating national export performance and analyzing export trends.
Carrying out promotional activities in product development & expansion of supply side capacity.
Exploring markets of export6ables abroad.
Collecting and disseminating trade information to the stakeholders.
Organizing participation in international trade fairs abroad.
Imparting training for HRD.
Conducting studies surveys research etc. tore expansion and diversification of export and.
EPB also assists the Ministry of commerce in formulating policies related to export of the country.

Information division:

The information division has two sections:

Publication section
Trade information centre.

Publication section:

Publication section of the export promotion bureau publishes different types of publications on export for effective & wide publicity of exportable both at home and abroad.

Printed publications are sent to Bangladesh missions abroad, concerned ministries Government Department, national and international trade Organizations, trade associations, chambers of commerce, sector Corporations and leading exporters.

In addition to that various types of forms are printed for the use of the exporters,

Publication section is also responsible for public relations of the Bureau, The section circulates press releases and arranges media coverage of different activities of EPB.

This section also takes initiative and magazines at home and abroad.

Trade Information Centre (Tic)

Success in international trade mostly depends on accurate information concerning world trade. To support our valued exporters, export promotion Bureau established the trade information centre (TIC) in 1965. Technical. TIC upgraded with IT corner.

Users:

Exporters & export related Business community chambers of commerce, trade associations, researchers, journalist and teachers & students.

TIC services:

Computer network with internet facilities.
Wide range of magazines/periodicals/journals and books.
ITC market access tools: trade map & product map.
Handout on trade inquiry for every 10 days.
Provide export related information.
Product and country wise exporter & buyers lists.

Books and journals:

  • Trade related books.
  • Trade directory.
  • Annual reports.
  • Yellow pages.
  • Reports /research papers on commodities.
  • Import payments and exports receipts.
  • Publications: ITC, CBI, world bank, ADB, national- CPD, BIDS others.

Europe world year book
Encyclopedia.
Harmonized system explanatory notes.
Trade/chamber/association journals.

Collection:

  • Market survey of ten commodities of EU.
  • Various statistical data.
  • County profile of different countries.
  • Product profile on major exportable products.
  • Computerized information system on market, product & export procedures.
  • Computerize database library information.
  • International trade statistics on exports and imports.

Internet corner:

The present TIC is on information high way having electronic access internal corner to national and international trade related information.

Membership procedure:

Export related business community & company are eligible for membership on yearly subscription of tk.700/

Non-membership procedures:

The non-member users are eligible the internet on service charge of tk.20 per hour.

Function of EPB:

  • Information division.
  • Fair and display division.
  • Administration and finance division.
  • Commodity development division.
  • Textile cell.
  • Policy and planning section.
  • GSP SECTION.
  • ITO section.
  • HRDCELL.
  • Statistics and research division.

What are the documents used by Export Promotion request by garments.

  • To collect trade license from city.
  • Corporation/municipal corporation/union parishod.
  • To collect ERC from the CCI &E
  • Collect buyers
  • To sign a contract
  • Collect Lc/ advanced T.T from the importe
  • Prepare a commercial invoice
  • Packing list
  • Submit C.I,P.L& LC to the bank
  • Collect EXP from the bank
  • Collect shipping bill/bill of export from customer
  • Collect BL/AWB from shipping agent
  • Insurance policy (if necessary)
  • Draft of bill of exchange
  • Submit all documents to the bank

Required to explain the Documents in order.

In order to arrive at an informed answer to the above questions, consultants recommend that business owners with an eye to international markets take the time to complete an international business plan. This document can highlight potential trouble spots and business areas that need further research. Exporting factors mat should be considered in any international business plan include:

Identification of potential market
Demographic and political environment of potential market
Economic status of potential market
Social and cultural environment of potential market
Access to potential market (includes research on tariffs and other trade barriers, treaties, trade regulations, patent and trademark protection)

  • Demand for product
  • Possible competition within potential market
  • Possible distribution channels
  • Local distribution and production environment within potential market
  • Exporting methodology
  • Any necessary adjustments to product or packaging
  • Marketing strategy
  • Cost of exporting operation
  • Pricing strategy
  • Projected sales
  • Projected fortunes of domestic operation

BTMA

Bangladesh Textile Mills Association (BTMA) is the national trade organization of Primary Textile Industry i.e. Yarn Manufacturing, Fabric Manufacturing and Dyeing-Printing-Finishing mills of the country under private sector. BTMA is registered in 1983, among others the following are the main objectives:

To promote and protect the trade, commerce and manufacturers of Bangladesh in general and of the textile related trade in particular.
To collect and circulate statistics and to collect, classify and circulate information relating to the trade, commerce and manufactures of its members.
To take all steps which may be necessary for promoting, supporting or opposing legislative and other measures affecting the trade, commerce or manufactures of its members.
To make representations to the appropriate authorities on any matter connected with the trade, commerce and manufactures of its members.
To advance and promote commercial and technical education connected with the trade and commerce of its members.
To undertake special inquiries and initiate or support any action for securing the redress of legitimate grievances connected with the trade or commerce of its members.
To engage in such activities for imports, exports of raw materials, spares and finished products for the collective benefit of the members of the Association.
To organize such factories and workshops for selling or display centers centrally which may be of common benefit for sections which might not be possible or feasible for individual members.

The Association is run by a BOARD OF DIRECTORS of 27 members, headed by one President and 3 Vice-Presidents, who are elected through ballot/votes as per provisions of the Trade Organization Ordinance, 1961 and Rules made there under by the Government of Bangladesh. The tenure of the Board of Directors is 2 years. The Association has a separate Secretariat to look after all Administrative activities and is headed by the Secretary General. He is assisted by a numbers of officers in the discharge of his duties.

Currently the number of Membership of BTMA is 1364 under:

Yarn Manufacturing Member Mills = 383
Fabric Manufacturer Member Mills = 743
Dyeing-Printing-Finishing Member Mills = 238
Over 4.00 billion EURO has been invested in these mills and about 4.00 million people are currently employed. BTMA fulfills:

100 % of the domestic fabric and yarn requirement.
50% of the cotton oven fabric requirement of export oriented garments sub-sector.
Over 95% of the yarn and fabric requirement of export oriented knitwear sub-sector.

Organogram of BTMA

 Function & activities of BTMA.

Bangladesh textile mills association (BTMA) is the national trade organization representing yarn. Fabric manufacturers and textile product processors mills of the country under private sector.

BTMA is registered in 1983 with the joint stock companies as an association, not for profit under the companies’ act 1664.

Following are the main functions/activities of the association

To promote and protect the trade, commerce and manufacturers of Bangladesh in general and of the textile related trade in particular.
To collect and circulate statistics and to collect, classify and circulate information relating to the trade, commerce and manufactures of its members.
To take all steps which may be necessary for promoting, supporting or opposing legislative and other measures affecting the trade, commerce or manufactures of its members
To make representations to the appropriate authorities on any matter connected with the trade, commerce and manufactures of its members.
To advance and promote commercial and technical education connected with the trade and commerce of its members.
To undertake special inquiries and initiate or support any action for securing the redress of legitimate grievances connected with the trade or commerce of its members.
To engage in such activities for imports, exports of raw materials, spares and finished products for the collective benefit of the members of the association.
To organize such factories and workshops for selling or display centers centrally which may be of common benefit for sections which might not be possible or feasible for individual members

The association is run by a BOAED OF SIERCRORS of 27 members, headed by one president and 3 vice-president, who are elected through ballot/votes as per provisions of the trade organization ordinance, ml961 and Rules made there under by the Government6 of Bangladesh. The tenure of the board of directors is 2 years. The Association has a separate secretariat to look after all Administrative activities and is headed by the secretary General. He is assisted by a numbers of officers in the discharge of his duties.

Currently the number of membership of BTMA is 1306.

Yearn Manufacturer member = 373. Fabric manufacturer member = 703. Dying, printing & finishing member = 230.

Over 4.00 billion EURO has been invested in these mills & about 4.00 million people are currently employed.

100% of the domestic fabric & yearn requirement.

50% of the woven fabric requirement of export oriented knitwear sub-sector.

12.3. Document issued by BTMA as required by apparel industry.

Application fee of Tk. 1000.00 and due Subscription for 1st six month in Cash/Cheque/P.O
Copy of Memorandum & Articles of Association, if limited Company.
Copy of Trade License.
Copy of Tax Identification Number (TIN).
Two copies of colored photographs of the Managing Director/Proprietor/Applicant.
Machinery Procurement documents.
Copy of VAT Registration’s) Copy of registration Certificate with Board of Investment
Proof of ownership, if partnership, necessary documents to be submitted.

SHIPPING COMPANIES

 perational procedure of shipping in Chittagong port after receiving garments from industry.

Hoque & Sons Ltd is comprised of a highly skilled personal with technical, administrative & financial know how, with practical experience & hands on approach to the management of vessels on behalf of ship owners, Hoque & Sons Ltd agency department handles wide range of vessels calling Bangladesh ports-both import & export. This includes but not limited to vessels carrying to garments product. The shipping department manned by dedicated & vastly experienced personal provides following services to our valid customer:

Ocean freight (FCL & LCL)

  • Door to door (Fully intermodal container services).
  • Containerization (stuffing & De-stuffing); state of- the-art facilities.
  • Complete international documentation: L/C, C.O, C.I etc.
  • Air freight (International & domestics).
  • Wide range of trucking & rail service.

Insurance
Specialized cargo (Oversized, perishables, dangerous goods, personal effects etc).
Hoque & Sons Ltd offers the ultimate in LCL consolidation services to forwarders with features designed to ensure prompt, professional & economical handling of LCL export requirements. We guarantee you efficient & cost effective & professional service.

 What are the documents issued.

The document issued by shipping company.

Packing list.
If FOB then cost caring from buyer.

C&F

Explain all documents issued to approval industry. FOB (Free on Board):

FOB means exporter will take the responsibility up to the goods are loaded on the ship.
Importer has own transportation.
Ship Company is well known to importer.

C&F (Cost & Freight):

  • The exporter quotes a price including the cost of goods & transportation.
  • The insurance cost by importer.
  • Importer knows such insurance company who offer lower insurance price.

 Internal communication of shipping.

Our services cover a wide range of territories & are one of the most competitive firms in the industry. We have agency registration worldwide including Canada, USA, Europe, Australia, Singapore, South Africa, just to name a few. In this ever-changing world of freight forwarding, we have developed markets expanding our network globally. Today we continue to research new trends & implement new concepts to allow our customers to be more competitive in the international markets. We are proud to be among the most competitive & effective freight forwarders in Bangladesh. Some of the primary services we provide are:

Shipping & handling agent for liner & tramp vessels.
Owners protecting agent for vessels on charter term
Cargo forwarding.
Arranging husbandry & essential services such as laundry, provision & fresh water supply at most effective manner including mSdical attention for ship’s crew when require.

Specialist services: Arranging & attending ship repair, marine supplies, bunker supply, assistance in P.I. matters, arranging crew change & repatriation. Due to long experience & dedication in this sector, we have been able to deliver exceptional services in a highly competitive market.

C&F AGENT

What are the documents handle by C&F agent.

Import Documentation

In order to release of imported goods from the port / station the following documents to be submitted by a C&F Agents to the customs authority:

Bill of Entry
Copy of bill of lading (BL)
Copy of invoice.
Packing List.
Certificate of Origin (CO).
UD /UP. (Utilization Declaration/Utilization Permission)
VBF-6A. (Value Bond Form) Form to be supplied by the C & F agent.
Bond / stamp (In case of garments industry no stamp is required) the rate of stamp / bond is Tk. 5007- for imported goods worth Tk. 10 lacs.
Copy of master L/C.
Letter of credit authorization (LCA)
Perform invoice.
Copy of insurance cover note etc.
PSI (Pre-shipment inspection) Certificate if the industry is not export oriented Export Documentation
An exporter should have to submit the following documents to the customs authority of a station:

Shipping Bill of Entry.
Export L/C
Packing list.
Invoice.
UD/Up.
VBF-9A.Form to be supplied by the C&F agent.
Export permission form.
Move to free the premier port from congestion of containerized cargo a tripartite meeting of port users, Chittagong Port Authority (CPA) and customs authority last night agreed on discharge of cargo on the date of documentation.

 BANK

 M L/C credit receiving procedure in Bank.

Arranging all things above by this time master L/C will be reached to the bank & receiving the master L/C from the commercial manager is one of the responsibilities of a merchandiser.

B/B L/C opening procedure in Bank.

Being received master L/C opening Back to Back L/C is more necessary. Otherwise, bulk production may be hampered for not storing the goods on by the suppliers.

What are the documents are requested submit in bank at the time Submission from payment from buyer.

  • L/C opening documentation.
  • L/C opening documentation must precede collection of pro-forma or indent without which one can’t fill up L/C application form.
  • L/C opening bank provides the following forms to the L/C opener:
  • L/C application form.
  • L/CA from (L/C Authorization Application Form)

Import permission form.
TM form.
Agreement form.
Chargers of documents.
Guarantee form.
After verifying & shipping the documents, they must be submitted to the L/C opening Bank.
Valid trade license.
Import Registration Certificate.
TIN.

Membership Certificate.
Memorandum of Association
Photographs.
Insurance Cover Note.
Indent/Pro-forma Invoice.

Clean idea about M L/C &B/B L/C operation procedure.

Letter of Credit popularly known as L/C is a document & instrument or a contract by which business may be conducted between two parties while one or more banks remain in between them. L/C is a guarantee that the seller will receive the proceeds provided he submits all documents as agreed to the negotiating bank as per contract/clause of the L/C. Receipt of an L/C from a buyer guarantees to the factory that it has actually received in order which if shipped would earn him export value written in the L/C. The negotiating bank also stands as a guarantee for payment of export value after submission of export documents. The negotiating bank works on behalf of the exporter & is responsible for realizing export proceeds from the L/C opening bank. In the transaction of business between two parties through L/C four parties get involved: importer, exporter, importer’s bank & exporter’s bank. There are different ways of payment of export value, such as: 1) Through L/C 2) Through TT Remittances 3) Through differed payment etc. Out of the mentioned modes, payment through L/C has become very popular.

Idea about Irrevocable L/C.

These are the types of L/C which once issued by the bank of the buyer can’t be cancelled, withdrawn & amended by the buyer or the opening bank without the consent of the beneficiary. This implies that once the buyer has opened an L/C in favor of factory to cover the goods he has purchased, he must pay for them if the beneficiary ships the goods as per terms stipulated in the L/C. After shipment of the consignment, the exporter submits the documents to the negotiating bank meeting all the terms stipulated in the L/C. The negotiating banks then are bound to pay the proceeds.

Idea about different L/C. Revocable L/C

These are the L/Cs that may be cancelled or amended by the issuing bank without prior knowledge of the beneficiary.

Irrevocable L/C

These are the types of L/C which once issued by the bank of the buyer can’t be cancelled, withdrawn & amended by the buyer or the opening bank without the consent of the beneficiary. This implies that once the buyer has opened an L/C in favor of factory to cover the goods he has purchased, he must pay for them if the beneficiary ships the goods as per terms stipulated in the L/C. After shipment of the consignment, the exporter submits the documents to the negotiating bank meeting all the terms stipulated in the L/C. The negotiating banks then are bound to pay the proceeds.

Confirmed L/C

These are the types of L/Cs for which exporter’s bank lends all sorts of surety for advance of payment.

Confirmed & Irrevocable L/C

There are the types of L/Cs which combine merits & benefits of Irrevocable & Confirmed L/C.

Transferable L/C

These are the types of L/Cs which entitle the beneficiary to request the bank to make the credit available to one or more other parties. An L/C may be called transferable if it is expressly designated so by the issuing bank. Bank charges in respects of transfers are paid by the first beneficiary unless otherwise instructed.

B/B L/C

These are the types of L/Cs which are opened against an original master L/C.

Red Clause L/C

This L/Cs entitles exporters to receive his credit without even producing export documents to the bank.

Sight L/C

Sight L/C implies “Make payment when you see the documents in order”. When an exporter ships goods & presents the documents to the negotiating bank, it will credit the proceeds to the exporter account immediately after seeing the documents in order.

License L/C

This is a type of L/C by which payment from L/C opening bank to the negotiating bank is made after a period of time as stipulated in the L/C. The time period may by 30/60/90/120/180 days. Such L/C may include “at 60 days sight with interest to be borne by the L/C opener”. Such clause makes the License L/C into a sight L/C & if you present your export documents to the negotiating bank would make you full payment if the documents are in order.

Revolving L/C

This is a type of L/C which entitles the beneficiary to draw money from the L/C a numbers of times to the tune stipulated in the document. The amount is automatically replenished for further drawing. Usually L/C opening bank does not open a revolving L/C for the buyer unless he has a much bigger credit line.

 Idea about at Sight L/C.

Sight L/C implies “Make payment when you see the documents in order”. When an exporter ships goods & presents the documents to the negotiating bank, it will credit the proceeds to the exporter account immediately after seeing the documents in order.

FORWARDING AND CONSOLIDATION

FORWARDING AND CONSOLIDATION

 Activities of forwarding companies

The Federal Law dd. June 30,2003 “On Forwarding Activities” was adopted by the State Duma on June 11,2003.

Chapter 1, General Provisions, determines the subject matter of this Federal Law, provides that terms of a freight forwarding contract not provided by this Federal Law, other federal laws or other legal acts of the Russian Federation.

The Chapter as well provides that the above rules shall also define the list of forwarding documents (documents evidencing conclusion of a freight forwarding contract); requirements to quality of forwarding services; procedure for providing forwarding services.
Chapter 2,. The Chapter sets forth that a forwarding agent shall not be entitled to withdraw from orders of a customer unless it is required in customer’s interests and a forwarding company due to circumstances beyond its control was not able to beforehand request a customer over consent thereof to such withdrawal or receive an answer within twenty four hours as it provided by a freight forwarding contract.
The Chapter as well provides that a company shall not be entitled to proceed to fulfill liabilities thereof laid down by a freight forwarding contract unless required documents.
The Chapter as well determines that a forwarding company providing services for a customer for personal, family, home and other purposes not connected with business activities performed by a customer shall be obliged to provide information envisaged by the legislation of the Russian Federation on protection of consumers upon the request of a customer.
Chapter 3, breach of obligations was entailed by undue execution of a shipment contract liability of a forwarding company to a customer shall be established under rules on which liability of a carrier to a forwarding company is based. The Chapter as well provides grounds and scope.
Chapter 4, Claims and Complaints, sets forth the procedure of presenting of claims and complaints to a forwarding company, provides limitation period. The Chapter as well sets forth the procedure for bringing this Law into effect.

 YARN SUPPLIER

 Idea about yarn supplier like; square spinning, prime spinning, padma spinning;

Spinning is a process where textile fibers turn into yarn with twist or without twist.

Spinning System:

Dry Spinning→ Synthetic Fiber
Ring Spinning→ Natural Fiber (12 Count-110 Count)
Rotor Spinning→ Natural Fiber (03 Count-20 Count
Wet Spinning→ Synthetic Fiber
Friction Spinning→ Natural Fiber
Melt Spinning→ Synthetic Fiber

Flow Chart of Ring Spinning

Card yearn flow chart (Ring Spinning)

Importance of USTER report:

CSP
Count
Twist (TPI = Twist per Inch)
IPI (Imper faction Index)-How much Thick+Thin+Neps in 1000 Mtrs fabric.
TPI Standard 30 Count = 18.75-20
Production Capacity: Per day production capacity for Ring Spinning is 22 tons and 08 tons for Rotor Spinning. Radiance Group produces yarn for its own need which is 70 % of total production and 30 % of production sells to other party.

Evaluation: Spinning Mill is very important for garments Industry. Which companies Backward Linkage is so strong their lead time will be short, cost will be low and maintain buyer very smoothly. Radiance Group Spinning Mill set-up is very nice. Radiance Group is doing Ring and Rotor Spinning. I think they should develop Friction Spinning→ Natural Fibre, Dry Spinning→ Synthetic Fibre, Wet Spinning→ Synthetic Fibre and Melt Spinning→ Synthetic Fibre.

CHITTAGONG PORT

 CHITTAGONG PORT

The Port of Chittagong is the largest seaport in Bangladesh, located by the estuary of the KarnaphuliRiver in Patenga, near the city of Chittagong. It is a deepwater seaport dominated by trade in containerized manufactured products (especially garments, jute and jute goods, leather products, fertilisers and seafood), raw materials and to a lesser extent passengers. It is one of the two main sea port of Bangladesh – most of the export and import of the country are handled via this port. Window berthing system was introduced at the seaport on August 6, 2007, enabling the sea port to provide the arrival and departure times of all ships. Two berths at the port terminal are kept in reserve for emergency. In 2006 the port handled 27 million tonnes of cargo and 0.8 million tonnes of containers. The port handled 1.5 million TEUs (twenty equivalent units) containers in 2010-11, up from 12.12 lakh TEUs in the previous year, according to the CPA Traffic Department.

Early history

The history of Chittagong port dates back to the fourth century B.C. Malayan history chronicles the journey of the sailor Buddha Gupta from Chittagong to Malaya in the 4th century B.C.The Periplus of the ErythraeanSea documents the existence of Chittagong port in the ancient times. Chittagong derives its name from the Arabic word Shetgang (Shet means delta and Gang the river). The Arab traders considered Chittagong to be the delta of the Ganges.

Chittagong port has been mentioned in the works of Ptolemy, Fa-hien, Hieu-en tsng, and Ibn Battuta. This was an important port used by the traders from the Middle East, China, Turkey, Europe to trade with this part of the world.

During the 9th century the activities of the port increased tremendously as the Arab traders started using the port as their base port. They used to call the port “Samunda”. The port was under their control at the time.

The 16th century saw the arrival of the Portuguese. Joaoda Silveria was the first Portuguese Captain to reach the port. He arrived with his ship “LOPO SOANA” in 1517. The Portuguese named the Port PORTE GRANDE (a great Port). The records show that the Porte Grande offered easy access and safe anchorage to ships of 20 feet draught.

It remained a port during Moghul time. Later in early 19th century the British took control of the Chittagong port.The port of Chittagong became a natural outlet for the Northeastern regions of the then British-India that led to the enactment of Port Commissioner’s Act of 1887. At that time the facilities of the port consisted of five wooden and one pontoon jetties, hi the year 1889-90 the port handled exports totalling 1.25 lac tons.

Facilities:

For Ocean-Going Vessels:

General Cargo Berths —————- 12

Container Berths ——————– 8

Specialized Berths for Bulk handling:

Dolphin Oil Jetty (For POL) ———-1

Grain Silo Jetty——————–1

Cement Clinker Jetty —————- 1

TSP Jetty—————————1

CUFL Jetty————————–1

KAFCO Urea Jetty——————–1

Ammonia Jetty ———————– 1

Repair Berths

Dry Dock Jetty———————————2

Mooring Berths

River Mooring———————–10

For Inland Coasters and Vessels:

Jetty Berths (For (POL) ————– 1

Concrete Berth (For Grain Handling) — 1

Pontoon Berths (For POL) ————- 3

Pontoon Berths (For Cement) ———- 1

Single Point Mooring —————- 10

 Area of Chittagong.

Chittagong port is a principal sea port of Bangladesh. Chittagong port is handling about 92% of import export of tread of the country.

CCT-handing capacit6y 6.488 tucks. Quay length 450m.
Container storage yard – 1500 sq m.
ICD- A land containers depart.

Capacity of containers handles both import & export per day;

 INSURANCE COMPANY

 Insurance policy for export garment from Bangladesh to other Countries.

ICC-A.

For all export risk coverage.

ICC-B

For fire risk coverage.

ICC-C

When ship is damage under the water that time this quality policy undertaken risk coverage.

What are papers issued bv insurance company?

  • Stair ways.
  • Forced labor.
  • Pay provision.
  • Emergency exists.
  • Fire extinguisher.
  • Wage during leave or holiday periods.
  • First aid and boxes.
  • Canteens.
  • Annual leave.
  • Casual leave and sick leave.
  • Weekly holiday.
  • Health and safety.
  • Extra allowance for overtime.
  • Latrines available.
  • Eye protection.
  • Working hours.
  • Underage worker.
  • Discrimination.

Payment procedure against any claim.

At first the company investigation the causes why the problem is occurred it is their fault. After checking of all activities if the causes are positive they will payments on the other hand the result is negative they will not payment.

 COMPLIANCE DEPARTMENT

Importance Items Followed by Company to Ensure Companies Requirement of Buyer

According to the buyer requirement company follow three kinds of compliance such as-

Division of Compliance:

1. Labor Law-2006

Division Of Compliance

1. Labor Law-2006:

CHAPTER 1 PRELIMINARY

1. Short title, commencement and application

2. Definitions:

(i) Retirement (ii) Manufacturing process (iii) hours of week (iv) Workshop

(v) Transmission machinery (vi) Trade union (vii) Federation of trade unions (viii) Discharge (ix) Day

(x) Code of civil procedure (xi) Executive committee (xii) Administrative worker (xiii) Regulation (xiv) Maternity benefit (xv)Dismissal (xvi) Rule (xvi) Wages (xvii)Arbitrator (xviii) Chief Inspector (xix) Director of Labour (xxi) Employer (xxii) Machinery (xxiii) Vehicle

(xxiv) Collective bargaining agent (xxv) Registered Medical practitioner (xxvi) Registered trade union (xxvii) Award (xxviii) Lock-out (xxix) Lay-off (xxx) Power (xxxi) Industry

(xxxii) Industrial establishment (xxxiii) Child (xxxiv) Labour court (xxxv) Worker (xxxvi) Week

CHAPTER II CONDITIONS OF SERVICE AND EMPLOYMENT

3. Condition of employment

4. Classification of workers and period of probation

5. Latter of Appointment and Identity Card

6. Service book 7.Form of Service book

8. entries in the service book

9. Register of workers and supply of tickets and cards

10. Procedure for leave

11. Payment of wages for unveiled leave

12. Stoppage of work

13. Closure of establishment

14. Calculation of one year ‘six months ‘and wages ‘in certain cases

15. Restriction of application of sections 12,16,17, and 18

16. Right of laid-off workers for compensation

17. Muster-roll for laid -off workers

18. Laid -off workers not entitled to compensation in certain cases

19. Death benefit

20. Retrenchment

21. Re-employment of retrenched workers

22. Discharge from service

23. Punishment for conviction and misconduct

24. Procedure for punishment

25. Special provisions relating to fine

26. Termination of employment by employers otherwise than by dismissal etc.

27. Termination of employment by workers

28. Retirement of workers

29. Payment of Provident Fund

30. Time limit of final payment of workers

31. Certificate of service

33. Grievance procedure

CHAPTER III EMPLOYMENT OF ADOLESCENT

34. Prohibition of employment of children and adolescent

35. Prohibition of certain agreement in respect of children

36. Disputes as to age

37. Certificate of fitness

38. Power to require medical examination

39. Restriction of employment of adolescent in certain work

40. Employment of adolescent on dangerous machines

41. Working hours for adolescent

42. Prohibition of employment of adolescent in underground and under water work

43. Notice of periods of work for adolescent

44. Exception in certain cases of employment of children

CHAPTER IV MATERNITY BENEFIT

45. Employment of women workers prohibited during certain period

46. Right to and liability for payment of maternity benefit

47. Procedure regarding payment of maternity benefit

48. Amount of maternity benefit

49. Payment of maternity benefit in case of a women s death

50. Restriction on termination of employment of women in certain case

CHAPTER V HEALTH AND HYGIENE

51. Cleanliness

52. Ventilation and temperature

53. Dust and fume

54. Disposal of wastes and effluents

55. Artificial humidification

56. Overcrowding

57. Lighting

58. Drinking Water

59. Latrines and urinals

60. Dust bean and Spittoon

CHAPTER VI SAFETY

61. Safety of building and machinery

62. Precaution in case of fire

63. Fencing of machinery

64. Work on or near machinery in motion

65. Striking gear and devices for cutting off power

66. Self- acting machines

67. Casing of new machinery

68. Cranes and other lifting machinery

69. Hoists and lifts

70. Revolving machinery

71. Pressure plate

72. Floors, Stairs and means of access

73. Pits-.sumps ,opening in floors etc.

74. Excessive weights

75. Protection of eyes

76. Powers to require specifications of defective parts or tests of stability

77. Precaution against dangerous fumes

78. Explosive or inflammable dust, gas .etc

CHAPTER VHI WELFARE

89. First -aid appliances

90. Maintenance of Safety Record Book

91. Washing facilities

92. Canteens

93. Shelters etc.

94. Rooms for Children

95. Recreational and educational facilities in tea plantation

96. Housing facilities in tea plantation

97. Facilities for daily necessities ,etc in tea plantation

98. Medical care for newspaper workers

99. Compulsory Group Insurance

CHAPTER IX WORKING HOURS AND LEAVE

100. Daily hours

101. Interval for rest or meal

102. Weekly hours

103. Weekly holiday

104. Compensatory weekly holiday

105. Spread over

106. Night shift

107. Restriction on cumulative hours of work on a vehicle

108. Extra -allowance for work overtime

109. Limitation of hours of work for women

110. Restriction on double employment

111. Notice of periods of work for adults and preparation thereof

112. Special age limit for road transport service worker

113. Hours of work to correspond with notice and register

114. Closure of shops etc.

115. Casual leave

116. Sick leave

117. Annual leave with wages

118. Festival holiday

119. Calculation of wages and payment during leave or holiday period.

CHAPTER X WAGES AND PAYMENT

120. Special definition of wages

121. Responsibility for payment of wages

122. Fixation of wage-periods

123. Time of payment of wages

124. Wages to be paid in current coin or currency notes

125. Deduction which may be made from wages

126. Deductions for absence from duty

127. Deductions for damage or loss

128. Deductions for services rendered

129. Deductions for recovery of loans or advances

130. Other deductions from wages

131. Payment of undisguised wages in cases of death of workers

132. Claims arising out of deductions from wages or delay in payment of wages

133. Court fees in proceeding under section 132

134. Single application in respect of a clad of workers whose wages have not been paid or wages deducted

135. Appeal

136. Conditional attachment of property of employer or other person responsible for payment of wages

137. Power to recover from employer in certain cases

CHAPTER XI WAGES BOARDS

138. Establishment of Minimum Wage Board

139. Recommendation of minimum rate of wages for certain workers

140. Power to declare minimum rates of wages

141. Factory to be considered in making its recommendation

142. Periodical review of minimum rates of wages

143. Constitution of newspaper workers wage Board

144. Fixation of wages

145. Publication of decision on Newspaper Wage Board

146. Power of Newspaper wage Board to fix interim rates of wages

147. Application to labour court

148. Minimum wages to be binding on all employers

149. Prohibition to pay wages at rate below the minimum rate of wages

CHAPTER XH WORKERS COPENSATION FOR INJURY BY ACCIDENT

150. Employers Liability for compensation

151. Amount of compensation

152. Method of calculating wages

153. Review

154. Commutation of monthly payments

155. Distribution of compensation

156. Compensation not to be assigned, attached or charged

157. Notice and claim

158. Power to require from employers statements regarding fatal accidents

159. Reports of fatal accidents

160. Medical examination

161. Compensation on Contracting

162. Insolvency of employer

163. Special provision relating to masters and seamen

164. Returns as to compensation

165. Contracting out

166. Reference to Labour Courts

167. Venue of Proceedings

168. Condition of Application

169. Power of Labour Court to require further deposit in cases of fatal accident

170. Registration of agreements

171. Effect of failure to register agreement

172. Appeals

173. Withholding of certain payments pending decision of appeal

174. Rules to give effect to arrangement with other countries for the transfer of money paid as compensation

CHAPTER XIII TRADE UNION AND INDUSTRIAL RELATIONS

175. Special definition of worker

176. Trade unions of workers and employers

177. Application for registration

178. Requirements for applications

179. Requirements for registrations

180. Disqualification for being an officer or a member of a trade union

181. Registered trade union to maintain register etc.

182. Registration

183. Registration of trade union in a group of establishments

184. Registration of trade union in civil aviation establishments

185. Registration of trade union by deamen

186. Conditions of services to remain unchanged while application for registration

187. President etc. not be transferred

188. Certain changes in the constitution and executive to be notified

189. Certificate of registration

190. Cancellation of registration

191. Appeal against permission, Etc.

192. No trade union to function without registration

193. Restriction on dual membership

194. Incorporation of registered trade union

195. Unfair labour practices on the part of employers

196. Unfair labour practices on the parts of workers

197. Law of conspiracy limited in application

198. Immunity from civil suit in certain case

199. Enforceability of agreement

200. Registration of federation of trade union

201. Returns

202. Collective bargaining agent

203. Federation of trade Union to act as collective bargaining agent in certain cases

204. Check-off

205. Participation Committee

206. Functions of Participation Committee

207. Meetings of the Participation Committee

208. Implementation of recommendations of Participation Committee

CHAPTER XIV

DISPUTES, LABOUR COURT, LABOUR APPELLATE TRIBUNAL, LEGAL PROCEEDINGS, ETC.

209. Raising of industrial disputes

210. Settlement of industrial disputes

211. Strike and lock-out

212. Cessation of industrial disputes

213. Application to Labor Courts

214. Labor Courts

215. Procedure and powers of Labor Courts in trial of offences

216. Procedure and powers of labor Courts in any matter other than trial of offences

217. Appeal from Judgments etc. of Labor Courts

218. Labor Appellate Tribunal

219. Form of application or appeal

220. Appearance of parties (Costs)

221. Costs

222. Settlement and awards on whom binding

223. Effective date of settlements, awards Etc.

224. Commencement and conclusion of proceedings

225. Prohibition on serving notice of strike or lock-outs while proceeding pending

226. Power of labor court and tribunal to prohibit strike etc.

227. Illegal strikes and lock-outs

228. Conditions of service to remain unchanged while proceedings pending

229. Protection of certain persons

230. Representation of parties

231. Interpretation of settlements and awards

CHAPTER XV WORKERS PARTICIPATION IN COMPANIES PROFITS

232. Application of the Chapter

233. Definitions

234. Establishment of Participation Fund and welfare Fund

235. Management of Funds

236. Penalty

237. Power to call for information

238. Settlement of disputes, etc

239. Delegation of power

240. Investment of Participation Fund

241. Eligibility to benefits

242. Utilization of Participation Fund

243. Utilization of Welfare Fund

244. Fiscal concessions to the companies

245. Tax treatment of income of the Funds

246. Tax treatment of income of the workers

247. Working and location of Board of Trustees

248. Audit of accounts of the Fund

249. Funds Benefits to be in addition to other benefits

250. Special provisions for industries working seasonally

251. Companies engaged in more than one industrial undertaking

252. Entrustment of management of Participation Fund to Investment Corporation of bangladesh, etc.

CHAPTER XVI REGULATION OF EMPLOYMENT AND SAFETY OF DOCK WORKERS

253. Power to make schemes

254. Dock workers Management Boards

255. Composition of a board

256. Meetings

257. Functions of a Board.

258. Advisory Committee

259. Appointment of officers and employees.

260. Fund

261. Budget

262. Delegation of powers

263. Special provisions for safety, etc. of dock-workers

CHAPTER XVII PROVIDENT FUNDS

264. Provident Funds for workers ii private sector establishments

265. Tea plantation workers ‘provident fund’

266. Board of Trustees

267. Cost of administration

268. Contributions

269. Recovery of damages

270. Provident fund not liable to attachment

271. Priority of payment of contribution over other debts

272. Employer not to reduce wages or other amenities

273. Provident fund for Newspaper workers

CHAPTER XVIII APPRENTICESHIP

274. Application of the Chapter

275. Special definition

276. Tripartite Advisory committee

277. Obligations of employers

278. Relief from income -tax ,etc

279. Advice and guidance to employers

280. Obligations of apprentices

281. Powers of entry, inspection, etc.

282. Delegation of powers

CHAPTER XIX PENALTY AND PROCEDURE

283. Penalty for non-compliance of Labour Court’s order under section-33

284. Penalty for employment of child and adolescent

285. Penalty for making agreement in respect of a child in contravention of section-35

286. Penalty for contravention of the provisions of chapter IV by an employer

287. Penalty for working for payment during permitted period of absence

288. Penalty for contravention of section 67

289. Penalty for Payment or wages at a rate below the minimum rate of wages

290. Penalty for failure to give notice of accidents

291. Penalty for unfair labour practices

292. Penalty for committing breach of settlement, etc.

293. Penalty for failing to implement settlement, etc.

294. Penalty for illegal strike or lock-out

295. Penalty for instigating illegal strike or lock-out

296. Penalty for taking part in or instigating go-slow

297. Penalty for contravention of section 228

298. Penalty for misappropriation of provident funds and trade union funds

299. Penalty for activities of unregistered trade unions

300. Penalty for dual membership pf trade unions

301. Penalty for non-compliance with the provisions of section 210

302. Penalty for using false certificates of fitness

303. Penalty for false statements, etc

304. Penalty for wrongful disclosure of information

305. Penalty for general offences by workers

306. Penalty for general offences by workers

307. Penalty for other offences

308. Enhanced penalty after previous conviction

309. Penalty for contravention of law with dangerous results

310. Power of courts to make orders

311. Onus as to age

312. Offences by companies, etc.

313. Cognizance of offences

314. Limitation of prosecution

315. Report of offences

316. Withdrawal of cases

CHAPTER XX ADMINISTRATION, INSPECTION. ETC.

317. Director of Labour of Labour, etc.

318. Chief Inspector, etc.

319. Powers of chief Inspector, etc.

320. Controller of Tea Plantation Worker’ Provident fund

321. Accounts and audit

322. Reports, etc

323. National Council for Industrial health and safety

CHAPTER XXI MISCELLANEOUS

324. Power to exempt

325. Notice to chief Inspector before commencement of work

326. Approval of plans and fees for licensing and registration

327. Appeals from certain orders of Inspectors

328. Seasonal factories

329. Recovery of money due under this Act.

330. No deduction for any facilities provided

331. Obligation of workers

332. Conduct towards female workers

333. Service of notices and returns

334. Certain persons to be public servants

335. Indemnity

336. Protection of existing conditions of employment

337. Abstracts of the Act. Rules and Regulations to be displayed

338. Liability of owner of premises in certain circumstance

339. Powers to collect information

340. Presumption as to employment

341. Restriction on disclosure of information

342. Certain matters to be kept confidential

343. Protection of proceedings of Boards

344. General provisions relating to tenure, power, procedures, etc. of boards 345 Payment of equal wages for equal work

346. Court fees in general

347. Restriction upon certain questionings etc.

348. Training on this Act

349. Certain activities of trade union prohibited

350. Bar to jurisdiction of other courts

351. Power to make rules

352. Provision for penalty in rules, regulations and schemes

353. Repeal and savings

354. Original Text and Authentic English Text

2. Factory System:

2.1. License:

i. Certificate of Incorporation

ii. Company Income Tax Clearance Certificate

iii. Vat Clearance Certificate

iv. Building Approval

v. Environment Certificate

vi. Trade License

vii. Export License

viii. Import License

ix. Factory License

x. Export Promotion Bureau Certificate

xi. Bond License

xii. Fire license

xiii. BGMEA Membership Certificate

xiv. Waiver Certificate

xv. Certificate from the Ministry of power

xvi. Boiler License

xvii. Latest Drinking Water Test Report

xviii. Group Insurance Records

xix. Fire Drill Register

xx. Workers daily Attendance Record

xxi. Time Card

xxii. Payroll Sheets & Overtime Payment Record

xxiii. Worker’s Service Book

xxiv. Worker’s Hand Book

xxv. Maternity Benefit Payment Documents & Register

xxvi. Leave Document & Register

xxvii. Accident & Injury Register

xxviii. Company Rules, Regulations & Recruitment

xxix. Worker Personal file

xxx. Festival Holiday List

xxxi. Broken Needle Control Policy & Broken Needle Register

xxxii. List of the trained Fire Fighters

xxxiii. List of the Fire Aides

xxxiv. Fire Equipment List

xxxv. Toilets (Male & Female)

xxxvi. Labor Union Agreements

xxxvii. Machinery Certificate

Environment

Effluent Treatment Plant:

Effluent Treatment Plant is a process by which the waste water are send into River by Re­fining in a proper way so that this water don’t create any damage to the River water & Environment.

Biological Effluent Treatment Process:

2.3. Certificate

i. Certificate of Incorporation

ii. Company Income Tax Clearance Certificate

iii. Vat Clearance Certificate

iv. Building Approval

v. Environment Certificate

vi. Trade License

vii. Export License

viii. Import License

ix. Factory License

x. Export Promotion Bureau Certificate

xi. Bond License

xii. Fire license

xiii. BGMEA Membership Certificate

xiv. Waiver Certificate

xv. Certificate from the Ministry of power

xvi. Boiler License

xvii. Latest Drinking Water Test Report

xviii. Group Insurance Records

xix. Fire Drill Register

xx. Workers daily Attendance Record

xxi. Time Card

xxii. Payroll Sheets & Overtime Payment Record

xxiii. Worker’s Service Book

xxiv. Worker’s Hand Book

xxv. Maternity Benefit Payment Documents & Register

xxvi. Leave Document & Register

xxvii. Accident & Injury Register

xxviii. Company Rules, Regulations & Recruitment

xxix. Worker Personal file

xxx. Festival Holiday List

xxxi. Broken Needle Control Policy & Broken Needle Register

xxxii. List of the trained Fire Fighters

xxxiii. List of the Fire Aides

xxxiv. Fire Equipment List

XXXV. Toilets ( Male & Female)

xxxvi. Labor Union Agreements

xxxvii. Machinery Certificate

3. Factory Policy

3.1. Factory Document Check List (Buyer Wise Different)

Particulars

N/A

Yes

No

Remarks

Certificate of Incorporation

Company Income Tax Clearance Certificate

Vat Clearance Certificate

Building Approval

Environment Certificate

Trade License

Export License

Import License

Factory License

Export Promotion Bureau Certificate

Bond License

Fire license

BGMEA Membership Certificate

Waiver Certificate

Certificate from the Ministry of power

Boiler License

Latest Drinking Water Test Report

Group Insurance Records

Fire Drill Register

Workers daily Attendance Record

Time Card

Payroll Sheets & Overtime Payment Record

Worker’s Service Book

Worker’s Hand Book

Maternity Benefit Payment Documents & Register

Leave Document & Register

Accident & Injury Register

Company Rules, Regulations & Recruitment

Worker Personal file

Festival Holiday List

Broken Needle Control Policy & Broken Needle Register

List of the trained Fire Fighters

List of the Fire Aides

Fire Equipment List

Toilets ( Male & Female)

Labor Union Agreements

Machinery Certificate

 Lean Process: Lean is the Process by which we can increase our Productivity by

Reducing wastage.

i. SORT (Select valuable & Non-valuable Elements)

ii. SET INORDER (Arrange in Particular Place)

iii. SHINE (Clean the Working Place)

iv. STANDARDRISE

v. SUSTAIN

4. Audit 4.1. Social compliance:

Under social compliance this important items have to follow-

Child labour.
Forced labour.
Discrimination,
Employment practice discipline.
Health and safety.
Wages and others benefit.
Freedom of association WPC.
Environment protection.

FCCA(Factory Capability, Capacity Assessment)

Quality Requirement with the standard operating system.

 Security compliance:

According to the buyer those kind of security compliance have to follow-

Document Record Type

sl. no.

Access Controls

Yes

No

N/A

1.Visitor’s log book

2.Incoming/outgoing vehicle registration log book

3.Incoming/outgoing mail/parcel log book

4.Security guard patrol log

5.Procedural Security

6.Security policy plan

7.Security guard duties & responsibilities

8.Packing procedure

9.Loading & unloading security procedure

10.Container inspection & loading procedure

11.Security seal handling & storage procedure

12.Policy for detailing & reporting shortages/overages on shipment

Procedure for transit of finished goods to forwarders

13.Shipping Documentation

14.Bill of loading

15.Commercial Invoice

16.Packing list

17.Other related shipping manifest

Any other documentation related to shipments

18.Human Resources

19.Employee record

20.Employee background check record

21.Employee termination check list

22.Employee security manual

Security incident reports

Other Security Records

23.Security meeting records with attendees list

24.Security training program

25.Inspection or maintenance record of alarm & surveillance cameras

26.Internal audit record

27.Keys, locks & seals control log book

28.Crisis management plan

29.Others

Quality security:

According to the buyer for quality compliance they follow-ISO 9001

20.2. ETP Status of Company

Effluent Treatment Plant:

Effluent Treatment Plant is a process by which the waste water are send into River by Re­fining in a proper way so that this water don’t create any damage to the River water & Environment.

Biological Effluent Treatment Process:

20.3. ETP Operation Procedure and What are the Chemical Used in ETP for Treatment

The operation procedure of ETP In NORTHERN TOSRIFA INDUSTRY LTD. are explained below-

1st step; Dyeing water send to the Equalization Tank at first time.

2nd step; Than this water transfer to the Aeration Tank and use air blowing for controlling PH and use Decolorant for color band breaking.

3rd step: After that this water sends to the Clarifier Tank by using fitting pump, bacteria will mix in this tank.

4th step: The water sends to the Clarifier Tank from Sludge Thickener Tank. Here use scraping bridge which is moving all time over this tank by moving scraping bridge then the bacteria will gather one place and the purification water will go in cannel or river by out line drain. On the other hand the gathered bacteria will go in distribution tank through recycling process. Then this bacterium will mix again with dyeing water.

As like this way the water treatment procedure will be continued.

 What is the Status of Worker Welfare Team

In NORTHERN TOSRIFA INDUSTRY LTD.. has WPC (worker participation committee) for workers welfare. This committee ensure all the workers right. Such as-

Free medical facility.
Fresh drinking water.
Good working place.
Proper lighting and ventilation.
Canteen facility.
Maternity benefit.
Leave ensure.
First aid facility.
Right time salary.
Bonus.

 CONCLUSIONS

In conclusion I can say that is internship report is really essential for every students of AMM Dept. By completing this report I have already got overall idea of RMG sector and these may be helpful to know about the technical and management knowledge of apparel industry also these sector related organizations.

RECOMMENDATIONS

NORTHERN TOSRIFA INDUSTRY LTD. is the leading position knit/woven manufacturing company in the Bangladesh. It creates outstanding reputation in the global market for excellence. It is a composite factory that’s why they have all the sector of knit item like spinning, knitting, dyeing, printing, embroidery, accessories, and garments production.

In my observation of this company have some lacking points, if they recover those point I think they can improve rapidly with good reputation.

Supply chain or procurement department plays a vital role to ensure right time delivery, right price and good quality. So day by day increasing the demand of this department now a days most of the big company open this department. But in this company merchandiser procure all the raw materials of garments that’s why they feel more pressure to complete shipment and some time also over the shipment date then company should pay the extra money for air shipment. So when supply chain department procure all the raw materials then merchandiser can easily shipment the goods within lead time.
The importance of MIS is increasing rapidly. For smooth communication and preserve data this department is too much important in the twenty first centaury. But in this Company don’t have any MIS department. If they use this department I think they can communicate with buyer, suppliers and internal department more Firstar. On the other hand top management can take smooth decision within short time.
Increase the power of work study department because productivity is an important thing of apparel industry. In this company the work study department employee cant take any major decision and take action towards the production people, so if they get this power I think productivity will be increase.
Quality management system should be modernized because quality is the top priority of all international buyer.
Increase the working environment of every department.
Increase the salary level of non technical person.
Compliance department should be more active.
Recruit subject related person in all the department.
Make some beautiful garden inside the factory area.

If the company implement all the above mention points I think within short time their position will be leading not only in Bangladesh but also in the world.

 BIBLIOGRAPHY

1.Professor J E Mcintyre

2. M.A. Kashem

Textile Terms and Definition 10™ Editon, Rupok Publishers.

Garments & Technology

9th Editon, Gronthonir Publishers.

3. Engr. A.J.S.M. Khaled

Quality Management in Apparel Industry 2nd Editon, Gronthonir Publishers.

4. Engr. A.J.S.M. Khaled

Work study & Productivity Improvement 1st Editon, Books Fair Publishers.

5. M.A. Razzaque

Garment & Textile Merchandising 2nd Edition, Gronthonir Publishers.

6. Tazammol hossain

Garments Merchandising 3rd Editon, Galaxy Publishers.

7. Prof. Khalikujjaman Banking and Insurance

10th Editon, Diganta Publishers.

8. NORTHERN TOSRIFA INDUSTRY LTD.

9. Internet – Google, Yahoo.

10. Library of SMUCT

Apparel Industry

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