Regular checking of all the daily transactions is known as Routine Checking. It is the usual monitoring of business accounts, books and ledgers to establish how the business is implementation and to distinguish any errors that might have occurred, either fortuitously or deceptively. Usually, this work is done by the junior staff of the auditor.
Routine checking incorporates the following tasks:
- Checking of record in primary books, costing, transfer, etc.
- Checking transfer of transactions from original books of accounts to the ledger account.
- Checking the debit and credit side of various accounts.
- Checking transfer of balances of various accounts to other pages or accounts or statements.
- To check whether balances of various accounts are properly taken to the Trial Balance, or not.
- Preparation, casting, and balancing of final accounts.
Main objects of routine checking are as follows:
- To verify the arithmetical accuracy of entries Made in books of accounts. Justify the mathematical accuracy of the accounts, entered in the primary books of accounts.
- To verify that postings into the ledgers have been made to the correct accounts and these accounts have been balanced correctly.
- To know the regularity of accounting in primary books of accounts.
- To ensure that figures have not been erased or changed after the routine checking is over.
- Ensuring, by special ticks, that no figures are altered after they have been checked.
Various signs are used while conducting a routine check. Such signs provide the proof of routine checking of transactions. As a rule, this simple checking done in a routine way can reveal the clerical errors and fraud of a very ordinary nature
Signs which are used in the audit should be small and clear. Generally red or pink color is used while conducting a routine check. For this purpose, Auditors usually employ ticks of different kinds. Very often colored pencils are used to distinguish one type of ticks from others. But the green color is used while conducting the final audit.