A job description is a functional description of the contents and contexts of the job. Job description narrates the various features and contents of a job. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job’s title, and the name or designation of the person to whom the employee reports. It is a written statement that identifies, describes, and defines job’s duties, responsibilities, working conditions etc. It may include relationships with other people in the organization: Supervisory level, managerial requirements, and relationships with other colleagues.
Contents of Job Description Statement
The job description statement contains the following contents:
- Job Title
It explains the title of the job. It means, what the particular job is all about is identified under this content. Make your job titles specifically. Targeted job titles are more effective than generic ones, so be precise by including key phrases that accurately describe the role. Avoid internal lingo that may confuse the job seeker. Stick to standard experience levels like “Senior” rather than “VI” or other terms people are less likely to look for.
- Job Location
It refers to the name of the department where the job under consideration exists in the organization.
- Job Summary
Job summary tells about a brief history of the job. It is a short paragraph which explains the tasks and activities to be performed by an incumbent. It is a statement which explains what the job entails. Your summary should provide an overview of your company and expectations for the position.
Duties refer to the task performed by an employee. It is necessary to mention the task of the employee because it helps him to estimate the percentage of time that is devoted to the performance. Make sure your list of responsibilities is detailed but concise. Also, emphasize the duties that may be unique to your organization. For example, if you are hiring for an “Event Management” role and the position requires social media expertise to promote events, include this detail to ensure candidates understand the requirements and can determine if they’re qualified.
- Machines, Tools, and Equipment
The machines, tools, and equipment used by an incumbent for the performance of tasks are included under this head.
- Materials and Form Used
It includes all input requirements and the method of application in the production process.
- Working Environment
The working environment is concerned with the actual workplace. It defines working condition in terms of heat, light, noise level etc.
- Job Hazards
Job hazards are obstacles and obstructions that may arise during the actual performance of the task.