The performance appraisal interview is the first round in the performance appraisal process and this is the round in which the manager communicates his evaluation of the employee’s performance during the appraisal period or the time that the employee’s performance is being evaluated.
The performance appraisal interview provides the employee with a chance to defend himself or herself against poor evaluation by the manager and also gives the manager a chance to explain what he or she thinks about the employee’s performance. In a nutshell, the performance appraisal interview precedes the normalization process and is subsequent to the employee filling up the evaluation form and the manager likewise doing so.
The performance appraisal interview must be taken seriously and both the employee and the manager must set aside time to go through the process. The manager cannot arbitrarily change the time or the venue and must not approach the interview in a haphazard manner. Despite all these injunctions, it is often the case that the manager has to be reminded about the interview and then he or she hurriedly arranges the meeting. This is definitely the wrong way to approach the interview. Further, the manager must make the time to go through the employees’ self evaluation and rate the same objectively.
Though there is no right way to conduct the performance appraisal interview, it is incumbent upon the manager to avoid the pitfalls described above. A rule of thumb would be set aside a few days to conduct all the interviews with members of his or her team and ensure follow-ups to the process.