- Write all the required details like the date, time of the visit and re-check that it does not clash with the company’s schedule.
- Ask them to mention another date if the one you suggest is not convenient for the company/organization the representative is to visit.
- Mention brief details regarding the representative who will be visiting the company.
- The letter should be written in a formal manner, should be concise and positive.
Subject: Company Representative visit.
It is my great pleasure to advise you that [name of new sales representative] will now be representing our firm in your area. (Describe in your own words). [name of individual] has been handling our accounts in [locality] for some time and is extremely knowledgeable in the field of [specify…]. (Explain the actual cause and situation).
The company representative is scheduled to visit your office on [date] at around [time].
In case, of any further query, feel free to contact us at (Contact Information). (Describe your requirements).
(Name of company and designation)