- The tone of the letter should be as friendly and polite as possible.
- The terminated employee should be asked to hand over all the company documents,
- The termination reason need not be mentioned unless it is due to a layoff.
- Clearly, state the actual leaving date.
Date: DD/MM/YY (Date on which the letter is written)
Subject: Letter of Termination
Dear (Name of the employee/Employees),
This letter is to inform you that your employment with our organization has been terminated. You no longer hold the post of (employee’s post) in our company effective from tomorrow. (Describe in your own words). You will receive the paycheck for your service once you have signed and returned the enclosed release of claim document. (Describe all about the situation).
Furthermore, you are requested to return the security swipe card, your office key, and any company-owned files or data before leaving. (Describe your requirements)
We apologize for any inconvenience that this termination may have caused. (Cordially describe your greetings). Please feel free to contact us if we can assist you during your transition.
(Name of the sender)