Importance of minutes in Business Meeting
Meeting minutes are notes taken of discussions and decisions made during meetings. A minute is prepared so that the motion and resolutions taken at a meeting can be used as a reference in the future. Minutes should capture the purpose of the meeting and the outcomes of the meeting. Good business meeting minutes are to the point and clear to read.
When you have a business there are important meetings that take place in the office that can become life-changing moments for you business and employees. This is why business meeting minutes are important. Meeting minutes not only include which tasks resulted from the meeting activity, but also who is supposed to take them on and when they should be done, which ensures accountability and, as a consequence, fosters productivity.
Importance of minutes
- Minutes represent the actions of the Board and company leadership, and are considered legal documents by auditors, the IRS, and the courts.
- It preserves a clear, concise, and accurate record of the business transacted at the meeting.
- It serves as a permanent record of the actions of the members and decisions taken at the meeting.
- It serves as a legal document when it is confirmed by the next meeting and signed by the chairman.
- It helps as the guidelines of the organizational activities of any concur
- It serves as a reminder of the subject matter dealt with in the previous meetings.
- It is the official records of the proceeding and decision of the meeting.
- Minutes are often the only evidence on how a decision was reached and by whom.
- These can also be used as proof that a meeting took place to provide reference for those who were unable to attend.
Good meeting minutes help drive a plan of action for your leadership team and employees. They clarify how, when, why, and by whom decisions were made. Taking minutes during a meeting is not an easy job. People responsible for taking them should be prepared, for example reading previous minutes in order to take confidence with them. It’s important that the right person take notes because the note-taker must be able to quickly determine which information is pertinent, and what can be left out. It’s important to arrive at the meeting room before the conference begins in order to be prepared to note essential things like who is present or absent, and to know the topics which will be discussed, especially if the person taking the minutes is not very familiar with the subjects of the meeting.