Sample Event Agenda Format

Sample Event Agenda Format

[Event agendas are generally addressed to the general public as it becomes extremely difficult for the event planner to identify individual participants who may be interested in attending. Organizers that ensure everything is taken care of by the event planner can rest assured they will have made an attempt to host a successful event.]

Points to consider while drafting Event Agendas –

  • Event planners need the entire information about the event before they begin preparing the event agenda.
  • The date, time, venue, and the duration of the event will also be a requirement demanded by the event planner.
  • The event agenda should contain information on different aspects of the event according to the time slot provided by the organizers.
  • Apart from intimating a few individuals about the proposed event the event planner must ensure that the agenda is posted in public places which have high visibility in order to get people interested in the event.

Example of Event Agenda


[From”XYZ” County Event Planners],

[Subject: Wedding Day Schedule (Type of agenda…)],

Time — Person Responsible — Description

  • 6 AM – Bride — Wake up It’s Your Wedding Day.
  • 6:30 AM — Bride – Breakfast-Eat Well Because It’s Going to Be a Long Day.
  • 7 AM — Bride — hair and Makeup.
  • 7:30 AM — bride — dressing up and are waiting for photographer and videographer for before ceremony pictures
  • 8 AM — flowers delivered to ceremony and reception venues.
  • 9 AM — wedding transport arrives for the bride and attendants.
  • 9:30 AM — parents arrive at the ceremony venue.
  • 9:45 AM — greet guests and usher them to their seats.
  • 10 AM — the groom arrives at the ceremony venue.


Another Example of Event Agenda –


[From “XYZ” Intercultural Programs]

Agenda for Special Event (name)

Day 1

Time — session — objectives

  • 6 AM — breakfast at [name of the location].
  • 8:20 AM — convene at [name of the location]
  • 8:30 AM — introduction.
  • 9:15 AM — sample session
  • 10:20 AM – break.
  • 10:45 AM to 12:35 PM — sample session.
  • 12:45 PM — lunch.
  • 2 PM to 6 PM — sample session.
  • 6 PM — dinner at [name of the location]
  • 7 PM — adjournment.

[Note: Organizations of all types can hold events according to their choices but are required to understand that giving the event the professional appearance will only be possible if they prepare an agenda in advance.]