Acceptance of Employee Transfer Request Letter

Acceptance of Employee Transfer Request Letter

[Below briefly focus on sample Acceptance of Employee Transfer Request Letter. An employee transfer letter is written to inform the employee about his or her transfer to a new location, internal department transfer or new job position. The human resource department of the company issues this letter. Since it is an official letter, it needs to be short, precise and accurate. You can modify these sample as your requirement.]


Your name/Higher Authority name…

Job Designation…

Company/Institute name…



Employee name…

Job designation…

Department name…

Subject: Inform about Employee Transfer

Dear (Name),

We have valued your performance and contribution to the company since [Date: DD/MM/YYYY]. You are an important part of the increase in sales (Job responsibility) over time. (Describe in your words). Also, your motivation and energy have helped the other employees to improve their performance.

You may know that the (Employee name of the branch and Job designation) is going to retire on [Date: DD/MM/YYYY]. So, we decided to give you that position which will be effective from [Date: DD/MM/YYYY].

We understand the fact that it will take some time to settle at a new place and this is why the company as decided to give you a short break of 7/15 days to relax, settle and explore the city. (Explain on the conditions).

The salary appraisal details are mentioned in the attachment and in case you have any doubts relating the same, then contact the human resource department. (Describe on Company policy).

We hope to motivate you always and wish you to perform even better. We have high expectations from you, and the Delhi branch awaits their new manager. (Explain all about the requirements).

We wish you all the best in all your endeavors.

Best Regards,

Your name…

Job Designation and Department name…


Another Format, [Email Format]

From: (Sender’s email address)

to: (Receiver’s email address)

Subject: Your transfer to our (branch name)

Dear (Name),

The company has considered you as an asset since you joined on [Date: DD/MM/YYYY]. Your performance and efforts in increasing the company sales have been incredible. (Describe in your words).

You may know that the manager of our (branch name) is retiring on [date: DD/MM/YYYY]. We have been assessing your performance for long now and decided to offer you that position. ((Explain all about the condition). Your transfer is valid from DD/MM/YYYY. We understand that it is tough to settle in a new city, so the organization has decided to give you a short break of 10/20 days to relax, spend time with family and settle in the new town. (Describe on Company policy).

Attached is the information on salary appraisal. If you have any questions regarding the same, you can get in touch with the Human Resource department. (Explain all about the requirements). Please feel free to talk to us for any clarifications.

Wishing you all the best in all your future endeavors.

Best regards,

Name, signature, and designation of signing authority.