Application Format for Duplicate Copy of Birth Certificate

Application Format for Duplicate Copy of Birth Certificate

[The letter should be short and only contain the required information. The letter can be sent by certified mail to ensure it is received. There are several reasons a person may need a certified copy of their birth certificate, including applying for a passport, driver’s license, a marriage license, job purposes, etc. Below briefly describe on Sample Application Format for Duplicate Copy of Birth Certificate. Customize the content according to the information you want to convey.]

Date: DD/MM/YY

Concern Authority…

Government certificate office…

Address…

Sub: Application for Duplicate Birth Certificate

Dear Certificate Officer,

This is a formal request for a certified copy of my birth certificate to be sent to the above address. (Describe in your words). My name is (name) and I am (Age) years old. I am applying for my first passport however I need my birth certificate but I couldn’t find it. (Explain actual problem and situation). I am including the required information to assist in locating the document:

  • My Full Name and Sex: Applicant’s Full Name as on the birth certificate
  • Sex: Male/Female
  • Father’s Name: Name of Father
  • Mother’s Name: Name of Mother
  • My date of birth: DATE
  • My Place of Birth: Name of Hospital, Address of Hospital, City, County, State.

So for this purpose, I need a duplicate of my birth certificate so that I can send it to the passport office and they have all the proof they need. Enclosed is my certified check in the amount of (FEE amount). I hope that you can help me with this matter and as soon as possible. I can be reached at Phone Number or at Email Address if you have any questions or need any more information. Many thanks and I look forward to hearing from you.

Yours sincerely,

Your name…

Contact Info. and signature…

Attachments…

 

Another Format,

To,

Concern Authority…

Government certificate office…

Address…

Date: DD/MM/YY

From,

Your name…

Address and Contact info…

Sub: Application for Duplicate Birth Certificate Letter

Respected Sir/Madam,

This is a formal request for a certified copy of my birth certificate to be sent to the above address. I am (Your name), having date birth of (DD/MM/YY), daughter of (Parent name). Unfortunately during the shifting of the house, I lost my Birth Certificate and could not find it anywhere. (Describe actual problem and situation). I need it to apply for Government/Private job. I am including the required information to assist in locating the document:

  • My Full Name and Sex: Applicant’s Full Name as on the birth certificate
  • Father’s Name: Name of Father
  • Mother’s Name: Name of Mother
  • My date of birth: DATE
  • My Place of Birth: Name of Hospital, Address of Hospital, City, County, State

As I am joining in a job, I cannot complete my application without this important document. I request you to kindly send a duplicate of my birth certificate on my permanent address as soon as possible because I am close to meeting my application deadline.

I have attached the form which contains all the information. You may contact me for further queries. I would be very grateful to you.

Best Regards;

Your name…

Contact Info. and signature…

Attachments…