Business Promotion Letter Format

[The purpose of a business promotion letter is to inform nearby businesses that you are open and available for new clients. It is written mainly for the purpose of interacting with business clients. It also facilitates business transactions by promoting the latest products of the organization. Start the letter by introducing your company to a prospective client. The letter is usually addressed to a prospective or curious client by someone who wishes to promote his or her business. The letter should be formal and must include details about the discussion concerning. All the details mentioned in the letter must be true. You can make changes as per your requirements]


Sender/Your Name…

Business name and address…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver name…

Home/Office Address…

Subject: Business Promotion Letter

Dear Sir,

We at (name of the organization) have been in the (name of the industry) industry for (***) years. (Describe in your words). We specialize in (a brief detail of the work that the company is doing). (Details on your company, product/service). We strictly adhere to (details of quality standards) standards and have set benchmarks in the industry for our quality of work. (Describe your business standards).

We are interested in working on your ambitious (project details of the concerned organization). (Describe your proposal, if any). We feel that we can provide the necessary expertise and experience required to execute automation on such a big project.

We want to work with a company that shares our values of pushing the boundaries while maintaining high-quality standards. (Cordially describe your greetings and expectation). We look forward to meeting you for the same and taking our discussion forward.

Thanking you,

With Regards,

 (Name of the issuer)

 (Designation of the issuer)

Contact Info. and Signature…

Another Format, [Email Format]

TO: receiver mail address,

From: Sender mail address,

Respected (Sir/ Madam),

Greetings from  ( name of your company).

Through this letter, I would like to introduce you to work carried out by our company in the field of ( your industry). (Describe in your words). We would also like you to get an insight into the various products and services offered by us. (Details on your company, product/service).

We are currently, (Details of your company, your team, and your primary projects and services). All our projects have us involved from the stage of conceptualization until completion. (Describe your business standards).

In addition to that, we also (Secondary services, if any and details of some significant projects). (Describe your proposal, if any). For all the information that you need on our firm, please log on to (your website).

We hope that your interest in our firm has become magnified. (Cordially describe your greetings and expectation).

Yours Sincerely,

 (Name and Job Position)

Contact Info.