Employee Termination Letter for Misconduct

Employee Termination Letter for Misconduct

[Below briefly focus on sample Employee Termination Letter for Misconduct. The termination letter for misconduct is a very useful letter to terminate the employment of an employee because of his misconduct in the workplace. This letter notifies the person that he/she has been terminated from work due to the mentioned reasons. You can modify these sample as your requirement.]


Sender/HRM/Manager name…

Department name…

Company/Institute name…

Date: DD/MM/YY (the date in which the letter is written)


Receiver/Employee name…

Job Designation…

Subject: Termination letter for misconduct

Dear (Name of the receiver/Employee name)

The company is quite incredulous to have to give you a letter of termination and ask you to leave the job. (Describe in your words). You have shown an incorrigible demeanor of late, such as (list of all the misconducts by the employee) due to which we have suffered huge losses. (Describe actual cause and situation).

We cannot afford to harm the reputation of the company due to your (character and behavior). Your misconduct has also resulted in creating huge differences between our clients and our company. (Describe company authority observation and decision regarding this).

We would like you to leave the job within (date of termination), and we would clear all your dues. (Describe your recommendation and requirements).

Thanking You,

Yours sincerely,

Name and Signature…


Another Format, 

To: name@email.com

From: name@email.com

SUB: Termination Letter for misconduct.

Dear (name),

Our company is extremely sorry to inform you that you are being fired from (company name). (Describe in your words). Your behavior is not acceptable to the company, and it’s affecting our clients and colleagues. You have also been the reason for us to incur losses to have to make amends for your unacceptable behavior. (Describe actual cause and situation).

Earlier we had sent you warning letters but which did not have any result in improving your character towards the company’s clients. (Describe company authority observation and decision regarding this). Your unlawful acts have incurred losses for the last quarter which you are responsible for. (Explain all about the situation). Thus, we give you a certificate of misconduct to stop this from happening in the future. (Describe your recommendation and requirements). Your dues will be settled within a month, and we ask you to leave the company on (date).

I hope you transform yourself into the future.


Yours sincerely,


Job Designation…