Employment Release Letter Format

Employment Release Letter Format

[The employer writes a Release letter to his employee, which indicates his wish to resign or leave the company. The letter is written by the higher officials and the employee who is leaving the job for his/her letter is very much essential. Below briefly describe on Sample Employment Release Letter Format. The letter must be written entirely in a formal language because this falls under the formal letter category. The writer must give a concrete reason for releasing the employee so that it is clear enough for the employee why he/she is being released. You need to modify this sample according to your needs.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (the date on which the letter is written)


Receiver name…

Contact info…

Subject: Release letter

Dear (name of the receiver),

This is to certify that Mr. (name of the person who is being released) has worked for me as household helper since (time from which the person is in the job); (Describe in your words) and she accomplished her 2/3 (More/less)-year agreement on (a type of job).

Mr. (name of the person who is being released)’s primary obligations here were (****), (****), (****), and (list of the jobs which were performed by the person). (Describe all about the situation). Throughout his service with us, he proved to be a dependable and responsible individual, and he presented his obligations to my complete satisfaction. (explain your expectation).

Delight communicate the undersigned at (telephone no. or e-mail) if you need further data considering her performance. (Describe your greetings and recommendation).

Thanking You,

Yours Truly,

(Name and Signature)

Job Designation and Department name…

Address and contact info…


Another Format, (email Format]

To: receiver mail address, name.ghdj@email.com

From: sender mail address, name.hmgm@email.com

Subject: Release Letter to an employee

Dear Mr./Mrs. (Name),

This is to inform Mr. (name) that the company has decided to release you for the job because as per the contract your service of (**) years is being completed in our company. (Describe in your words).

We are very much happy that you have worked with us for these (***) years and have shown some excellent work. (Describe al about the situation). What you work in the (Job type) project was also very good, and all the higher officials have appreciated your work. (Describe your expectation).

You were a very responsible person, and you have always worked as per our requirements. (Cordially describe your greetings and requirements).

Thanking You,

Yours Truly


Job Designation and Department name…

Address and contact info…