Formal Agreement Letter

[An agreement letter is a formal letter written to express agreement on a previously debated and discussed issue. It must include all of the specific agreement’s terms and conditions. The Letter must summarize the acceptance of previously discussed conditions and must be acceptable to the parties who are about to enter into such agreement. Such letters are brief letters in which the writer informs the recipient that the writer has no objections to the issue at hand and that the writer is willing to proceed with the proceedings. As a result, the letter must be accurate in terms of the information contained in the agreement.]


Sender/Your Name…

Job Designation/Department Name…

Date- DD/MM/YY


Receiver/Authority name…

Job Designation/Department Name…

Company/Institute Name and Address…

Subject: Expressing agreement (Focus on Topic)

Dear Mr./Ms. (Name),

I am writing you this letter to inform you that your idea for a [mention the previously discussed plan or idea] has my complete backing and support, (Describe all about agreement) as I feel it’s a very good idea and that we should go ahead with it. (Describe in your words).

I hope my agreement on this issue helps you in getting it approved by the [mention a senior committee]. (Cordially describe your greetings and expectation). You may readily call me if you need any help.

Thank you.


 [Your name and designation]

Company/Organization name…

Contact Info. and Signature…

Another Format, [Email Format]

TO: Receiver Mail address,

From: Sender mail address,

Subject: Consent for Program

Dear Mr. (ABC),

This is in reference with the discussion we had a few weeks ago, regarding the exchange program that has been proposed by the (XYZ Curricular Committee). (Describe in your words). I am writing this letter to inform you that the program has my wholehearted agreement and consent. (Describe all about the agreements).

I believe it will be good for our college’s image as well as for our students. (Focus on agreement purpose). It will also help us realize some of the untapped potentials in our students.

Exchange programs are always a cause of excitement among students. (Describe all about the situation). They are also like an incentive to the students to improve their reputation, as only the best get selected to travel abroad. (Explain plans). This will reintroduce the competitive spirit that I believe has been missing from our students of late.

They have grown slightly lazy and unenthusiastic. (Cordially describe your greetings and expectations). This will get them back in their old competitive mood and help them improve their reps.

I hope this idea goes down well with you.

Thank you,


[Your name and designation]

Institute name…

Contact Info…