How to Write Promotion Reply Letter

[The Promotion Letter Reply is written in response to the promotion offered by the higher authorities in an organization to an employee. One should be very careful with the words, and they should be to the point in their reply. It is very important to write a timely reply to such letters. It is a professional duty of the employee to write a reply to the promotion letter to sound appreciative. You can make changes as per your requirements.]


Sender/Your Name…

Job Designation and Department name…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver name…

Job Designation and Department Name…

Subject: Promotion Letter Reply

Dear Sir/Madam,

This letter is in response to the Promotion offered by you. (Describe in your words). It gives me immense joy in accepting the post of (write the post). It has been a great experience working with this organization for the past (Time period) years/months (number of years/months) and I have really evolved professionally and personally. (Describe all about your job experiences). I express my immense happiness and gratitude to you that you thought of me to be capable of fulfilling the duties of the above-mentioned position. (Express your expectation).

I thank you for considering me worthy of this promotion. It is a great feeling as a subordinate to know that your seniors appreciate and acknowledge your work. (Describe your job qualification, based on this job position). I assure you that I will perform to the best of my abilities in this position and give my best to take the organization to greater heights.

Please let me know whenever you are free to discuss things at a greater length. (Cordially describe your greetings and expectations). Once again I thank you for my promotion.


 (Name of the employee)

 (Designation of the employee)

Contact info. and Signature…

Another Format, [Email Format]

To: Receiver mail address,

From: Sender Mail address,

Subject: Reply to Promotion Letter

Dear Mr./Mrs./Ms. (Sir/Ma’am),

I sincerely appreciate you offering me the position of the (Promoted Job Position) of (Department name). (Describe in your words). This is an opportunity; that will give me a chance of considerable growth and advancement.

Your leadership abilities have been essential for my professional development. You have recognized my strengths and have helped me built upon them. (Describe your job qualification, based on this job position). I look forward to the fresh challenges as well as opportunities for growth that this position will offer me.

Thanks a lot for your support. (Cordially describe your greetings and expectations). I will do my best to surpass your expectations.

Yours Sincerely,

(Name of the employee)

 (Designation of the employee)