Letter to Prove Denial of the Contract
[Below briefly focus on sample Letter to Prove Denial of the Contract. A contract termination letter is the most popular type of termination letter that is used in office use apart from other letters. It should not appear that one who is writing the letter is not respecting the one whom the letter is written to. The full details of the termination should be mentioned in the letter. You can make any change to the below application as per your needs.]
Date: DD/MM/YY (letter writer wrote the letter on this very day)
Construction company/Organization name…
Subject: Letter to prove the denial of the contract
On behalf of our company, I would like to inform you that the contract between us has been declined. This termination will come to effect from (Company name). (Describe in your words). The decision was made by all the senior officials. This disaster happened due to the glitch in the switching system. (Explain actual cause and problem). The low-quality materials caused many damages to our computer system. (Describe all about the situation).
You are requested to collect all the stuff from the project head, (Authority/Official name). The payments are not dispatched. After the proper surveillance and inquiry, the payments will be dispatched. (Explain company policy regarding this situation).
I hope that you will look into this problem and find ways to correct the glitch. (Cordially describe your recommendation and requirements). It is very necessary for a business relationship to continue.
Name and signature…
Another Format, [Email Format]
To: Receiver mail address, email@example.com
From: Sender mail address, firstname.lastname@example.org
Subject: Denial of the contract
It is my duty as asked by our government to terminate the contract of construction of the road and reconstruction of bridges given to your company. (Describe in your words). The termination is dated on (Date: dd/mm/yy). This decision was taken by the entire senior government official. ((Describe all about the situation).
You are requested to collect all your stuff from the municipality office. The contract was terminated due to low-quality raw materials that were used by your engineers. (Explain actual cause and problem). The payment has stopped as the police inquiry is still underway. (Explain company policy regarding this situation).
I hope you will find a good future. After the inquiry is completed and if you are not found guilty the payments will be dispatched. (Cordially describe your recommendation and requirements). Thanking you.
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