Official Termination Letter Format

Official Termination Letter Format

[Below briefly focus on sample Official Termination Letter Format. The termination letter means denial of services. These letters are classified according to the contents and to whom it is written. The most important thing about these types of letters is they depict a strong feeling of sorry for the entire termination letter and a strong feeling of happiness when the letter is written to terminate from the sender’s services. You can modify these sample as your requirement.]


Name of the writer of the Letter…

Designation and company’s name…

Sender’s address…

Date: DD/MM/YY (Writer of the letter wrote this letter on this very date)


Name of the person whom the letter is written…


Subject: Letter of termination for an employee

Respected (Name/Sir),

It is on my part being your project head on behalf of the company to inform you that you had been terminated from all your duties for the company. (Describe in your words). The termination is dated (DD/MM/YY). The decision was taken on technical, management and project head. (Describe the actual cause and situation). The reason for this termination is none other than the discrepancy that was shown by you during your period of services. (Explain all about the situation).

The irregularity shown by you is one of the major reasons behind all this. The payments have still not been dispatched. (Describe on company police regarding this issue). It is under the processing; you can collect it from the reception after it has been processed.

I hope that you find a better job in the future and please these times take the work seriously. (Cordially describe your greetings and requirements).

Thanking you.

Yours Faithfully,

Name and Signature (of the sender)…


Another format, [Email Format]

To: Receiver mail address…

From: Sender mail address…

Subject: Termination letter

Dear Ms/Mr (name)

For the last few weeks, we have been facing issues with your workers on our construction site (address). Sometimes the issue is with the material and sometimes with the labor. (Describe in your words).

We would, therefore,e like to terminate the contract with immediate effect. (Describe the actual cause and situation). The contract is being terminated within the boundaries of our mutually agreed terms and conditions. (Describe on company police regarding this issue).

We regret to discontinue our relationship with you but believe that this was the only way out. (Cordially describe your greetings and requirements). Please sign a copy of the letter in approval of the termination.

Best regards,

(Name of signing authority)