Proposed Release Letter Format

Proposed Release Letter Format

[A release letter is written to inform that an employee is being released from his/ her duty. This release letter can be written by anyone who wants to release the reader of the duties. Here briefly focus on sample Proposed Release Letter Format. It may be written by an employee to the head of the organization for releasing/relieving him/ her from the current post or organization. This letter may also be written by a company to another releasing the undersigned contract. Since this is a formal letter, it is essential that a professional format and language is maintained. You can modify this sample as your requirement.]


Sender/Your Name…

Job Designation/business Address

Date: DD/MM/YY (Date on which letter is written)


Receiver name…

Job Designation/business Address

Subject: (Main purpose of writing the letter)

Dear _____________, (Madam/ Sir)

This letter is to inform you that as per your resignation letter dated (mention the date), (Describe in your words), we are releasing you from employment with our company effective from (mention the date).

You were a gem to this company, and your hard work has been a vital part of growing the company. (Describe all about the situation). You were a good team leader and a real hero who sorted out the problems that the team members had.

Resigning from the post and company is your personal decision, and we do respect your decision. (Explain your requirements and recommendation). Your contributions to the company and its success will always be appreciated.

All the members of (name of the company) wish you luck for your future endeavor. (Cordially describe your greetings and expectation).


(Name and signature of the sender)

(Name of the designation of the sender)

(Name of the company)


Another Format, [Email Format]

TO: Receiver mail address,

From: Sender mail address,

Sub: (Main purpose of writing the letter)

Dear (Sir/Name),

I am writing this to inform you of my contract which will expire on (date). Hence, I request you to accept my resignation request. (Describe in your words). I have had a great time and learned a lot while working at your firm. (Describe all about the situation). I’m sure all these things are going to help me with my future job opportunities. Thank you for always being so understanding and helping.

I will take these lessons to my heart and work towards making myself better in the future. (Explain your requirements and recommendation). I hope that I have never disappointed you or anyone I have worked with over the last few years. I have given my best efforts and hope my works showed that. (Cordially describe your greetings and expectation)

Looking forward to your consideration.

Yours Sincerely,

Your name…

(Name of the designation of the sender)

(Name of the company)