Reference from Head of the Department

Reference from Head of the Department

[A reference letter from the head of the department is used to address his co-workers or students to some other institution. Below briefly describe on Sample Reference from the Head of the Department. A reference letter from HOD is all about qualifications. It is a specific, targeted account of one’s professional traits and skills, and how these skills apply to one’s application. If a student is applying for a graduate school, the reference letter should provide detailed examples of his/her talents, skills, and good traits, etc. Professional accomplishments are given more importance than personal traits. You can modify these samples as per your requirement.]


Sender/Your name…

Head of the Department and Institute name…

Date: DD/MM/YY (the day the sender wrote the letter)


Receiver name…

Job Designation and Institute name….

Subject: Reference letter from a faculty member.

Respected Sir,

I am very much pleased that you asked me to recommend a faculty member of (Subject name) for your college. (Describe in your words). I would like to confirm that (name) has been teaching in our college for almost (***) years now and do not possess any socially unacceptable activities. (Describe all about qualifications). He does not have any criminal or police records. His services have always been above average. (Describe all about characters). In my personal opinion, his works and deeds are way beyond satisfactory.

He is very hardworking, sincere, and serious about his job. His students had always performed outdone, no matter what the circumstances are; his work is always up to the mark. (Describe your recommendation). His students always secure good grades.

I am very much obliged that you asked for my recommendation. (Cordially describe your greetings and expectation). I would suggest (name) for the vacant post. I hope you had found the right man within him. Thanking you.

Yours Sincerely,

Your name…

Head of the Department and Institute name…

Contact info. and Signature…


Another Format, [Email Format]

To: Receiver mail address,

From: Sender mail address,

Subject: Reference letter for the university course.


This is for reference of (Mr./Miss) ABC who would like to take the (course name) under your guidance at the (University name). (Describe in your words). (Mr./Miss) ABC has been my student for (***) years, and I can assure you that (he/she) is a very bright and responsible student. (Describe all about the qualification). In my almost forty years of experience, I can say that (he/she) is one of the brightest students I had. (Describe your recommendation). (His/Her) the undergraduate business plan was great in fact; it can be compared to those that are made by graduate students and are now into a master’s degree in a business course in the US.

I believe that once (he/she) is under your skillful guidance, (Cordially describe your greetings and expectation), (his/her) business knowledge and interest can be converted into an excellent and incomparable business skill that can help (him/her) a lot as a student who aspires in handling (his/her) own business in the future.

Thank you.

Sincerely yours,

(Name of the sender)

(Name of the University)