Reprimand letter to an Employee for Breach of Policy

Reprimand letter to an Employee for Breach of Policy

[An employee can be reprimanded if he does not fulfill the job responsibilities or if he has misbehaved. Below briefly focus on sample Reprimand letter to an Employee for Breach of Policy. This is a type of formal letter and should be written in the most professional of manner. The tone of the letter should express dissatisfaction and should discuss clearly, the reason for the reprimand of the employee. These letters are also written if the behavior or any action of the employee is not according to the policies of the company. At the same time, the letter shouldn’t be weak; it should be firm and a reflection of your authority and command over the organization. You need to modify this sample according to your needs.]

From,

Sender name…

Job Designation and department name…

Date: DD/MM/YY (Letter writing name)

To,

Receiver name…

Job Designation and department name…

Sub: Reprimand for Breach of Policy

Dear (name of the receiver/employee name),

This is to inform you that one of your sales executives has behaved very badly with our customer (Name). (Describe in your words). In addition to it, we have also heard that he has given some confidential information about our company to some external agents. (Describe all about the situation). We have sufficient proof against him.

The customer had called him up on (date) but your sales representative avoided by saying that he is too busy to attend to him and his queries. (Restate the action of the employee). This is totally against the policies of our company. (Explain your statement) No one in our company is allowed to pass on any confidential information or insult any of our customers.

We want you to handle the matter and to act against the sales personnel. (State the terms of company policy). Please issue him the termination letter.

Sincerely,

Your Name…

Job Designation and department name…

Contact Info. and signature…