Request for Business Proposal Letter

[A business proposal letter is a document used to invite or propose cooperation between organizations. This letter is usually written when a company wants to extend the contract with another company after observing their services. The cooperation can be in the form of agreements to supply products and or services and outlines the benefits that the cooperation provides. There are many companies that outsource their work to other companies. In that case when a company outsources work to another company and if that company likes it then they make it a point to continue the same relationship with them. In case there is a contract signed the company extends the contract in order to avail the services of the other company. You can make changes as per your requirements.]

From,

Sender/Your Name…

Job Designation and Company name…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Receiver Name…

Job Designation and Company name…

Subject:  Request for Proposal Letter

Dear (Sir or Madam)

I Mr. (name of the sender) is writing this letter to you to request you to extend the contract that was initially for a period of (Number of years). (Describe in your words). We are impressed and would be glad to work with you more for (***) years. (Describe your expectation). In these (2/3) years we have gained a huge amount of profit and believe that working with you more for (5/6) years will help our business reach greater heights. (Describe all about the situation).

We are keen to work once again with you, and this decision was taken by our management in the recent board meeting. (Cordially describe your greetings and requirements). Will be waiting for a positive response from your side till then good luck.

Yours Truly,

Authority Name…

Name of the organization…

Sign of the organization manager…

Contact info. and Signature…

Another Format, [Email Format]

TO: Receiver mail address, name.ffg@mail.com

From: Sender mail address, name.fgx@mail.com

Subject:  Request for Proposal Letter

Dear Mr. ABC,

We are pleased to inform you that XYZ Co Ltd., is inviting PQR Pvt Ltd to submit a business proposal for extension of business collaboration of another (***) years for promoting XYZ’s market products. (Describe in your words).

We are happy to inform you that we have found your performance and services to XYZ to be very satisfactory in the past collaboration and would like to extend this collaboration for another (***) years since our contract is expiring at month-end. (Describe your expectation). Please note that the current terms and conditions, as well as payment, remain status quo for the new contract. (Describe all about the situation).

Should PQR decline this renewal invitation, kindly submit a justification letter to XYZ a week before the current contract expires. (Cordially describe your greetings and requirements).

We hope to hear favorably from you soon.

Thank you.

Yours sincerely,

Authority Name…

Name of the organization…

Contact info. and Signature…