Request Letter for Academic Record or Transcript

Request Letter for Academic Record or Transcript

[Below briefly focus on sample Request Letter for Academic Record or Transcript. A University or a college keeps reports of all their students, these records are all confidential, and a special request has to be made in order to ask for them. This letter is generally used by the student to cross-check his/her records in the university or high school. You need to modify this sample according to your needs.]

From,

Your Name…

Registration no. and other information…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Registrar…

Educational Institute name…

Subject: Request for the academic record

Dear [Sir],

I need to get a copy of my full transcript with the [University/College name]. I understand that there is a charge for this document of (Transcript type) according to the college/universities regulations. (Describe in your words).

I am a proud graduate of [College/University name], with a [Nature and type of Degree]. I need a copy of these documents for a potential job as a (Job Position) at (Organization/Company name). (Describe your actual cause and situation).

To assist you to locate my files promptly, my Social Security Number is (*****). My official Student Identification number is (Roll and Registration number). I need the transcripts mailed to my home address at: [Home Address]. (Explain all about the situation).

I apprehend your timely consideration to this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. (Cordially describe your requirements). If you should have any questions, please feel free to contact me at [Phone number]. I can be reached anytime by phone or email at [E-mail address].

Sincerely,

[Name of the sender]

 

Another Format,

From,

Your Name…

Registration no. and other information…

Date: DD/MM/YY

To,

Administration Office…

Educational Institute name…

Subject: Request for the academic record

Dear (Sir),

This letter is a request to obtain proof of my full transcript copy with the (College/University name). I believe that there is a fee involved for this document, it is (Money Amount) with reference to the college/universities regulations. (Describe in your words). I have enclosed a money form for (Money receipt). With great pride, I can say that I am from the (College/university name) of (batch name), with a (Subject and department name). I need a print of these reports for a possible job as a (Job Position) at (Institute name). (Describe your actual cause and situation).

I require the transcripts sent to my home address at: (Related Information)

I apprehend your timely consideration to this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. (Cordially describe your requirements). In case you have any queries regarding this matter, please feel free to contact me.

Yours Sincerely,

Your Name…

Contact Information and Signature…