Request Letter for Client’s Contact Details

Request Letter for Client’s Contact Details

[A letter requesting contacts of a client is, as the name suggests a request letter. A letter is written to request a contact number because personal information, especially that of a client is confidential and will not be disclosed to persons outside the organization. Here briefly describe on sample Request Letter for Client’s Contact Details. A request letter for a client can be written to request the personal information of the person like phone number, e-mail address, or residential address. It may also request detailed information such as occupation, educational qualifications, family background, etc. Therefore, it should be formal and courteous. Because organizations are reluctant in sharing the contact of a client, the detailed purpose of the requirement of such contacts must be mentioned. The letter should also include the contact information of the person requesting the information. You can make changes as per your requirements.]


Sender/Your name…

Job Designation and Institute Name…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver name…

Job Designation and Institute Name…

Subject: Letter Requesting Client Contact Details

Dear (Sir or Madam),

I would like to request you to kindly provide our organization with the contact details of your client (name of the client), a noted environmentalist. (Describe in your words). We are a Non-Governmental Organisation conducting a (*****) on (date) in commemoration of (project name). We would like to invite Mr. (name of client) to be our chief guest on this day. (Describe all about the requirements).

I understand that it may be against your policy in providing the contact details of a client to an outside organization, but I assure you that his details will not be misused and will be handled with great care and caution. (Describe all about the situation). If you wish to obtain more information regarding the event or our organization, please feel free to contact me (name and contact number). Also, kindly visit our website to learn more about this cause.

Your assistance in this regard will be of great importance to the success of the (Organization Name). (Cordially describe your greetings and expectation). Kindly revert to this letter at your convenience.

Thank you,


(name and designation)

Contact Info. and Signature…