Request Letter for Documents for Seeking Information

Request Letter for Documents for Seeking Information

[Below briefly describe on Sample Request Letter for Documents for Seeking Information. Any matter that requires polite and humble request can be put forward by writing a request letter. The request can be related to anything like seeking for the information. Some of the other days in your life, you may come across the time when you have to ask something from someone. You can modify these sample as your requirement.]

From,

Your name…

Home/Office Address…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Concern Authority…

Job Designation…

Company/Institute name…

Subject: Request for Documents

Dear (Sir or Madam),

I am writing to request a copy of my graduation certificate (Document type) awarded in the (Company/ Institute/ Service name). (Describe in your words). Unfortunately, I lost the original when my briefcase was stolen from the bus/ car. (Describe the actual problem and situation). I am enclosing a copy of the police report to support my claim, along with a certified check for (Money Amount) to cover the replacement fee. (Explain all over the situation).

My name and other identifying information are attached to this report. (Cordially describe your requirements). Please send the certificate to the address below. Thank you for your assistance.

Thanking You,

Yours truly,

Name and Signature…

 

Another format,

From,

Your name…

Home/Office Address…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Concern Authority…

Job Designation…

Company/Institute name…

Subject – Request for Documents

Dear (name),

I would like to make a formal written request for a duplicate copy of my university diploma (Certificate). I graduated with a degree in (Subject name) in the year (date). (Describe in your words).

The original copy of my (Certificate) was among the belongings that were swept away by the flood that hit my hometown earlier this year. (Describe the actual problem and situation). Our house was one of the hardest-hit properties in the area as it was situated very near to the river. I have attached an affidavit of loss verified by the high court’s attorney to support this. (Explain all over the situation).

I hope that you can assist me with this request. (Cordially describe your requirements). I appreciate your time and effort to get this done for me.

Yours Sincerely,

Your name…

Name and Signature…