Request Letter for Donation

Request Letter for Donation

[The word donation is defined as a gift given for a charitable purpose or to benefit a cause. Companies usually give donations to NGOs to gain an exemption from paying taxes. Below briefly focus on sample Request Letter for Donation. A donation has various forms, from cash offerings to rendering services, providing emergency relief, development aid support, and medical care needs. Therefore, through this letter, you can make aware of the organization that by doing so, will be benefitted. Sometimes donations can also be requested for the school or Church. The objective of writing this letter is to request a donation from a company for a charitable cause. You can make changes as per your requirements.]


Sender/Your Name…

Job Designation…

NGO/Organization Name…

Date: DD/MM/YY (Date on which letter is written).


Respected Receiver name…

Home/Office Address…

Sub: (Main purpose of writing the letter/ Requesting donation for).

Dear (Sir/ Ma’am),

This is to bring to your kind attention that we are proudly running an NGO by the name of (mention name of your NGO) which aims at (mention the purpose of the NGO). (Describe in your words). Recently, we have added some more (benefits/features) to our NGO. (Describe all abo0ut the situation). Our NGO aims at providing equal treatment to everybody who has taken shelter at our place.

We would be very grateful to you if your organization could actively participate in this noble cause by donating (mention the amount). (explain your requirements). Through this charity, you will be bringing smiles to many faces. (Cordially describe your greetings and expectation).

We hope to get a positive response from you as always.

Thank you.

Yours truly,

(Name and designation)

Job Designation…

NGO/Organization Name…


Another format [Email Format],

From: sender mail address,

To: receiver mail address,

Subject: (the main purpose of writing the letter/Request for granting Donation of $1000 for Orphanage Home Renovation).

Dear Mrs./Mr./Ms., (Name).

We, (Name of the organization), are a reputed NGO that prides itself on looking out for the needy in our nation. (Describe in your words). Every year, (name of the organization) will select a charity group to have its needs met through the cooperation of respectable corporations like (Company Name).

This year, we have identified an orphanage outside the city whose building is in dire need of repairs. (Describe the actual problem and situation). The 20-year-old building, which houses 18 children, stands in a dilapidated condition.

As such, (Name of the organization) would like to request a donation of (total amount of money) from (name of the company) for the repair and renovation works on this orphanage building, so that it is more comfortable and conducive for the children’s development. (Describe all about your requirements).

Should you agree to this cause, please fill in the attached donation form for the requested amount for further action. (Cordially describe your greetings and expectation).

Thank you.

(Name and signature).

(Name of the organization).