Request Letter for Replaced Defect Product

Request Letter for Replaced Defect Product

[A request letter is a formal letter written by anyone to request a concerned company or authority for documents, certificates, samples, or quotations. Here briefly focus on sample Request Letter for Replaced Defect Product. It is a formal letter that is written to ask a specific item, and hence, it has to be polite and humble since the receiver will be doing you a favor. Be precise and keep the letter short and to the point, clearly telling me what you want. You can make changes as per your requirements.]

From,

Sender/Your name…

Home/Office Address…

Date: DD/MM/YY (date of writing the letter)

To,

Receiver name…

Job Designation and Department name…

Subject: Request for replacing (Item/Product name)

Respected Sir,

This is in reference to (Item name and receipt letter). (Describe in your words). I am writing to state my dissatisfaction with the said product’s functions. The (Product name) is (problem type).

I request that you will look into this issue quickly for a prompt and satisfactory solution as my company’s productivity is affected by the sudden noise outbursts. (Describe actual problem and situation). We have to switch off the alarm for the time being, but an alarm system is crucial for my company’s security. (Describe all about the situation).

You may contact me for any further information. (Cordially describe your greetings and expectation).

Thanking you for your prompt cooperation.

Thanking you,

Yours sincerely,

(Name and signature)

Contact info…

Home/Office Address…

 

Another Format, [Email format]

To: Receiver mail address, name.ghfg@mail.com

From: Sender mail address, name.fdhf@mail.com

Subject: Request for repairing the alarm (product name)

Dear Sir,

This is about (product name), (Product No: ******), which my company installed (***) months ago. (Describe in your words). I am writing to state my dissatisfaction with the said product’s functions. The Alarm system is overly sensitive to the movements around and thus is frequently set off. (Describe actual problem and situation).

I request that you will look into this issue quickly for a prompt and satisfactory solution as my company’s productivity is affected by the sudden noise outbursts. (Describe all about the situation). We have to switch off the alarm for the time being, but an alarm system is crucial for my company’s security. (Cordially describe your greetings and expectation).

You may contact me for any further information.

Thanking you for your prompt cooperation. Thanking you,

Yours sincerely,

Name…

Contact info…

Home/Office Address…